Executive Assistant Office
Resume:
Denise Fullerton Vega
**************@*****.***
EXPERIENCE
EXECU-SEARCH, New York, NY 09/25/17-Present
Executive Assistant (temp assignment-D.E. Shaw)
● Provide administrative assistance for two Senior Vice Presidents and their staff in the Investment Management Division
● Coordinate domestic/international travel itineraries including ground, air, hotel, and dining
arrangements
● Screen all calls for both Senior Vice Presidents
● Coordinate office outings and internal special events
● Process catering arrangements for internal/external meetings
● Complete all ad hoc projects
● Manage appointment calendar, meeting schedules, and audio/video conference call arrangements
● Utilize online system to process travel and entertainment expense reimbursements
CAREER GROUP, New York, NY 01/2017-05/2017
Executive Assistant (temp assignment-Bain and Company)
● Reported directly to three partners
● Managed appointment calendar, meeting schedules, special events, and audio/video conference call arrangements
● Coordinated domestic/international travel itineraries including ground, air, hotel, and dining
arrangements
● Processed travel and reimbursement reconciliation
● Tracked attendance records and vacation
SUTHERLAND GLOBAL SERVICES, New York, NY 02/2008-09/2016
Executive Assistant / Office Manager – (08/2011-09/2016) – Merged with Adventity, Inc.
● Worked directly with the Global Head of the Banking and Financial Services (former CEO from
Adventity)
● Supervised and coordinated office build out into the new space after the company merge
● Screened all calls into the office of the Global Head of Banking
● Organized company meetings and events
● Coordinated and managed sales conferences
● Prepared presentations for meetings for the Research Sales team
● Coordinated domestic/international travel itineraries
● Company Secretary for The Sutherland Foundation
● Coordinated travel and reimbursement reconciliation for the Global Head of Banking
ADVENTITY, INC., New York, NY (company merged with Sutherland Global)
Executive Assistant / Office Manager– (02/2008-08/2011)
● Reported directly to the President, CEO
● Managed accounts payables/receivables
● Organized team building excursions
● Managed the relocation of all international employees to the New York office
● Worked directly with building management regarding the office space
● Coordinated and managed office renovation
● Negotiated contract terms with contractors and other vendors
● Prepared presentations for client meetings
● Organized all minutes from the company Board meetings
● Project-managed the selection and relocation of the new office space
HSBC SECURITIES, New York, NY 12/2006-2/2008
Executive Assistant
● Provided administrative assistance for two Global Heads/Managing Directors and their direct reports
of the MBS Sales & Trading Desk
● Screened/directed a high volume of calls and respond to all inquiries/requests
Denise Fullerton Vega – Cont’d
● Managed appointment calendar, meeting schedules, special events, and audio/video conference call arrangements
● Coordinated domestic/international travel itineraries including ground, air, hotel, and dining
arrangements
● Composed/distributed correspondence, presentations, reports, and memos
● Handled various personal functions including personal shopping, purchasing gifts, and
conducting banking transactions
● Utilized online system to process travel and entertainment expense reimbursements
● Tracked attendance records and vacation schedules for departmental employees
● Purchased office supplies and equipment
BARCLAYS, New York, NY 10/2005-12/2006
Executive Assistant
Provided administrative assistance for Managing Directors, Department Heads,
Vice Presidents, and staff in the Client Services Department of Barclays Capital
Coordinated calendar of appointments, meetings, and domestic/international travel arrangements
Managed extensive contact database via Microsoft Outlook
Interfaced with corporate executives and high profile clientele
Prepared/distributed correspondence, spreadsheets and legal documents
Scheduled internal teleconferences/videoconferences and coordinated catering service arrangements
Handled highly confidential matters with complete discretion and integrity
ADVENT CAPITAL MANAGEMENT, LLC, New York, NY 04/2001-10/2005
Executive/Office Manager Assistant, Office of the CEO
Provided administrative assistance for the Chief Executive Officer
Coordinated daily calendar appointments, meeting schedules, domestic/international travel itineraries,
special events, dining engagements, and conferences
Planned and executed all company team-building excursions
Organized and processed accounts payables/receivables
Managed new hires, payroll and benefits
Project-managed office expansion and renovation
Worked directly with architect, interior designer and contracts
Organized business and personal family travel including private jet arrangements
Handled various personal functions including personal shopping, purchasing gifts, conducting banking transactions, coordinating family appointments/vacation plans, and managing household staff including the chef, nanny, and chauffeur
Composed client correspondence, reports, and memos
Prepared performance reviews and various confidential employee documents
Hired, trained and supervised administrative staff
Processed travel/entertainment expense reimbursements including managing car service accounts, preparing payment vouchers and creating department expense tracking spreadsheets
SKILLS:
Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Access, SalesForce, QuickBooks and Adobe.
EDUCATION:
Bernard Baruch College, New York, NY
Bachelor of Science in Elementary Education
.
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