Sign in

Legal Secretary, Administrative and Executive Assistant

Houston, Texas, United States
December 04, 2017

Contact this candidate


Christina Byers

Telephone: 713-***-**** ***** La Rochelle Dr.

E-mail: Houston, TX 77015

Summary: Legal/Administrative and Executive Assistant; Office Manager Professional with extensive experience in admiralty/tort; corporate and securities (acquisitions, mergers and transactional); insurance defense - commercial; products defect; premises liability; healthcare; labor and employment; mass tort pharmaceutical; intellectual property, patents and trademark; probate and Social Security Disability litigation. Possess strong legal secretarial and technical expertise with exceptional organizational and time management skills, verbal and written communication skills and ability to multitask. Ability to work on assignments with little or no supervision.

Work Experience:

Attorney Resource; Houston, Texas January 2011 – present

Employer Flexible; Houston City Personnel; Quest Personnel; Robert Half Legal

Contract Legal Secretary:

Current work including: contract and temporary assignment legal administrative/executive assistant and legal secretarial positions from January 2011, for a variety of legal practitioners and corporate entity professionals. Duties include, but are not limited to:

Answering attorney telephones; calendaring; copying; faxing; scanning of legal documents; coordinating and scheduling of meetings; CLEs; deposition; luncheons including catering duties; entering billable time entries; preparation of correspondence; discovery; faxes; memorandums; motions and pleadings; expense reports; generation of accounts payable spreadsheets; processing of vendor invoices and making travel arrangements; preparing and e- filing of legal documents utilizing e-filing in various appellate, federal and state courts including Texas Supreme Court;

Legal Secretary – Thompson Coe Cousins & Irons; Houston office – Casualty insurance defense group;

Analyst – entry, research and review – Bain & Co.; Houston Office Consulting Group; account project analyst assistant;

Finance – accounts payable department – Keais Records Retreival;

Legal Secretary – O’Connor & Craig; Litigation and probate law;

Legal Secretary – Crinion Davis Richardson, LLP; Corporate transactional law;

Legal Secretary – Baker & McKenzie, LLP; Corporate/Securities, Transactional and Governance group (acquisitions and mergers);

Legal Secretary – ABM; Legal Secretary to Vice President and Deputy General Counsel, legal department;

Legal Secretary – Roper Industries/Furmanite;

Increase productivity by 25% by providing support service to attorneys, consultants and teams which I am assigned to.

Hutson Law Firm Houston, Texas June 2009 – February 2010

(now known as Clark, Love & Hutson) (Laid off due to firm merger/reorganization into existing law firm)

Office Administrator/Executive and Legal Assistant:

Performed administrative, legal secretarial, office administrator and executive assistant duties for sole practitioner, including:

Assisted in closing phase of mass tort MDL Pharmaceutical docket;

Managed client database utilizing Act Database for case mapping/tracking of work done;

Performed accounting duties including accounts payable and receivable;

Prepared monthly business/employee expense reports and American Express account reconciliations;

Setup and maintained office filing system by organizing files, creating indices and file management system; and managed daily aspects of office operations; and

Increased office efficiency by 75% with implementation of filing system and creating of indices.

Godwin Pappas Ronquillo PC Houston, Texas August 2005-August 2008

Administrative Liaison: (Aug. 2006-Aug. 2008)

Houston office administrative contact and worked directly with Human Resources Director in headquarter office as well as, Houston office managing partner(s) to assist with office management and personnel-related matters and office operations. Duties included:

Assisted with filtering/routing of office and staff related inquiries and requests; assigned overflow work projects to Houston office support staff; coordinated with various departments regarding daily office needs and operations;

Oversaw Houston operating account/petty cash; Houston office accounts receivable duties including processing of check requests; monthly Houston operating account reconciliations; process of Houston operating account firm expense related checks;

Assisted with new hire orientations; and served as Houston office designated office contact for business-related matters;

Legal Assistant: Assistant to Houston Office Appellate section chair/managing partner and one associate.

Provided legal secretarial assistance for two attorneys including:

Filed legal briefs, pleadings, motions and various trial and appellate documents with various federal and state courts;

Legal Secretary: (Aug. 2005 – June 2008) Secretary for Houston section head medical malpractice attorney and two associates, duties included:

Provided legal secretarial assistance for three attorneys; and

Increased office functionality and productivity by 35%.

Phelps Dunbar, LLP Houston, Texas December 2003-August 2005

Legal Secretary: Admiralty/Tort and Insurance Defense (Coverage)

Provided legal secretarial assistance for two attorneys in each practice area group.

Increased productivity by 25%; including heavy dictation transcription, calendaring and court filings.

Legal Secretary: Houston, Texas March 1999 – December 2003

Goldapp – Rodriguez, LLP (utilized Act Database) July 2001 - 2003

Blizzard McCarthy & Nabers, LLP (evening intake/word processor) July 2001 – 2003

I.T.C. January 2001- July 2001

Michael L. Davis March 1999 – January 2001

Education: LeTourneau University Houston, Texas December 2008

Bachelor degree in business management,

magna cum laude

Bradford School of Business Houston, Texas March 1999

Diploma Received - Legal Secretarial Program

Computer Software and Technical Skills: Typing 70-75 wpm; proficient experience in Microsoft Office Suite 2010, 2007 and XP including: (Word, Outlook, Excel, PowerPoint); Word Perfect 10; Nuance; Carpe Diem; CMS Time Entry; OnTime Calendaring; Deltaview; Equitrac; Accutrac; Legal Key; Time Centre; Time Slips; File Site; File Share; Hummingbird; iManage; Internet based portal database system; ADP Time; Flow Port; Paper Port; MFP scanning; Full Authority; some experience with QuickBooks; Summation; Concordance; DB & I-pro Imaging; Lexis Nexis; Westlaw; Act Database; E-filing (U.S. Courts of Appeals; state and federal courts; Supreme Court of Texas; USPTO); and Secretary of State website for verification of business entities.

Community Service and Volunteer Experience: American Red Cross Houston Chapter – Disaster Relief operations and Houston Sound the Alarm program with Houston Fire Department and American Red Cross Humanitarian Award Dinner (Houston); Girl Scouts of America; Family Church Children’s Ministry – Christmas Program; Lakewood Church – dance, administrative/office, service teams, and Servolution ministries; Houston Child Advocates – Children’s Festival; Susan G. Komen – Race for the Cure; H.I.S.D. PTA parent and volunteer (library, Boosterthon, Fall Festival, Huckleberry Bash, in class volunteer); Houston Zoo Homeschool Beach Cleanup; Katy PTO parent and volunteer Boosterthon Chairman- Exley Elementary (1,000 students); field day; in class reading volunteer; library; Fall Festival and Lunchroom parent volunteer.

References: Available upon request.

Contact this candidate