Executive Assistant Administrative

JENNIFER A. BOSSARD

*************@*****.***, 954-***-****

Qualifications - Summary

• Seasoned executive assistant with demonstrated achievements supporting senior executives

• Proficient user of Microsoft Word, PowerPoint, Excel, Outlook, Access, Microsoft Exchange

• American and British citizen

• Previously held TS/SCI clearances

WORK EXPERIENCE

BROMSGROVE SCHOOL, Bromsgrove, UK 2011 – 2017

Bromsgrovian Executive Assistant

• Executive Assistant to the Assistant Head – regular administrative support.

• Point of contact for all requests to use facilities from people not associated with the School (outside lets). Set up procedures, pricing lists, booking systems for venues to enhance efficiency as well as maintain the School’s image – one of high quality and standards.

• Secretary of the Bromsgrovian (Alumni) Club - organize agenda, write minutes and distribute per the rules and regulations of the Club. Organize all alumni events - President’s Dinner at Worcester College, Oxford University, Wine Tasting at the Reform Club in London, reception in the House of Lords. Provide alumni with any assistance they require ensuring they are made to feel welcome and provide all information they require. Maintain alumni database.

• Responsible for all administrative details for end-of-year Commemoration Day for Senior, Preparatory and Pre- Preparatory Schools. Invite list of around 150 people, including local business leaders, local Government officials, Governors and Trustees.

BOOZ ALLEN HAMILTON, McLean, VA (US security clearances - TS/SCI) 2002 - 2011 Executive Assistant to Senior Vice President

• Provided administrative assistance to Senior Vice President with team of 400 - maintained calendars, booked travel and prepared expense reports, answered phones, prepared internal and external documents and assisted with email.

• Arranged Partner Learning Circle meetings on a quarterly basis both in VA and at other Booz Allen offices (Dayton, OH, Charleston, SC and Tampa, FL). Needed to adhere to budget, locate suitable venue and organise food and gifts.

• Was directed to restore team atmosphere among the Science & Technology team Executive Assistants. Having accomplished this, continued to work diligently to maintain improvement. In an effort to empower individuals and utilize the diversity of the team, started monthly meetings where each person took a turn organizing the meeting – topic, location, food and agenda.

• Was responsible for making sure all administrative responsibilities for the Science & Technology team were run efficiently, e.g. awards, procedures for new hires as well as organizing team quarterly assessment meetings and maintaining strict confidence.

• Was mentor to 10 EA’s.

Executive Assistant to 3 Principal

• Provided administrative assistance to 3 Principals and their teams, including maintenance of Principals’ calendars, handling all travel needs and expenses for Principals, answering phones and providing administrative support for their teams.

• Arranged offsite for Partners/Principals on the National Geospatial-Intelligence Agency (“NGA”) team as well as EA team offsite.

Executive Assistant to Principal

• Provided administrative assistance to a Principal with team of 200, including maintenance of calendar, handling all travel needs and expense claims, answering phone and assisting with email.

• Was responsible for all security issues for the Modeling, Simulation, Wargaming & Analysis (“MSW&A”) team.

• Assisted with arrangements for offsite meeting for Partners/Principals.

• Was Awards Coordinator for the MSW&A team.

• Provided support to other Principals who were on travel to local office.

• Traveled to Omaha, NE to train new employees on the new expense claim program.

• Arranged meetings involving top Government officials (Deputy Secretary of Defense, Paul Wolfowitz). LYNNE GILFILLAN ASSOCIATES, INC., Fairfax, VA 2000 - 2002 Administrative Assistant

• Assisted with the development of new Company website using HTML, Dreamweaver and NetMaintained and updated Company website.

• Tested TheResearchPlaceTM website and reported findings to Management.

• Responsible for organizing Lynne Gilfillan Associates’ booth at AARP Exhibition.

• Created and maintained sales database (using ACT!).

• Created various databases using an in-house tool and/or Access. LOCKHEED MARTIN GLOBAL TELECOMMUNICATIONS, Reston, VA 1997 - 1999 Executive Assistant to Senior Vice President, Strategy & Ventures

• Provided support and training to other personnel on the new computerized travel expense system (SATRN).

• Daily use of MS Office products, Win 95, as well as entered data onto the mainframe.

• Created PowerPoint presentations for the upper management team.

• Ability to multi task, providing administrative support for the Strategy & Ventures office, as well as other departments.

• Arranged travel for the Strategy & Ventures office, as well as reconciled credit card statements for the Senior Vice President.

• Provided backup support for the President’s Executive Assistant. OTHER POSITIONS Prior to 1997

Administrative

Worked for a financial planning company – responsibilities included maintenance of the database with over 500 client records; generated quarterly statements; performed all duties to execute exchange of client funds on the stock market; imported or manually entered all data into computer program. When my ex-husband was working for the Foreign Service, positions were held in Embassies in New Delhi, India and Cairo, Egypt. Also worked for companies in Washington, D.C., Miami, FL and Hong Kong:

• Cairo – assisted with bringing the Houston Opera over to perform Showboat, looked after Dizzy Gillespie and Alex Haley while they were visiting Egypt.

• Washington, D.C. – worked for a Senior Partner for a law firm (Crowell & Moring) who was also Managing Partner.

• Hong Kong – worked for Cathy Pacific Airlines - assisted an artist to bring his art exhibit to Hong Kong, helped organize the Cathay Pacific Pro Am Golf Tournament and other exhibition golf games including special arrangements for celebrity golfers, was the point of contact for the media at the Hong Kong 7-Aside Rugby Tournament, also organized all travel arrangements for a 400+ person conference for the medical profession. EDUCATION

CHUBB INSTITUTE, Reston, VA

Computer Programming Certification

ST. GODRIC’S SECRETARIAL COLLEGE, London, England

Secretarial Diploma

BROMSGROVE SCHOOL, Bromsgrove, England

A Levels

AWARDS

Department of State – Superior Performance Award – 1993 Booz Allen VIP Award – 2004

Booz Allen Team Appreciation Award – 2005 and 2007 Booz Allen Performance and Team Award – 2009 and 2010 HOBBIES/INTERESTS

Volunteer:

Reston InterFaith – helped collect school supplies, food and assisted with birthday parties for kids living in the shelter. Girls on the Run – volunteered at several of their 5K races. American Red Cross – assisted at blood drive.

Hobbies:

Music, singing, tennis

References provided upon request

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