Administrative Assistant Data Entry

MARY GRACE COLETTI

Mount Vernon, New York *****

Linkedin: https://www.linkedin.com/in/marygracecoletti599a9b71

Mobile: 914-***-**** Email: ********@*****.***

SUMMARY

Conscientious, resourceful administrative professional with extensive experience in finance, construction management and consulting services. Excel at taking on new challenges and managing numerous details and deliverables on time in a tight framework.

SKILLS SUMMARY

Proficient in Microsoft Office: Word, Excel, PowerPoint, Lotus Notes, Adobe, Concur, ACT, Salesforce, Juris, CAPIQ and internal business software applications.

PROFESSIONAL EXPERIENCE

Network ESC, NY, NY – Contract Assignment

Israel Tennis Center Organzation 10/2017 – 12/2017

Administrative Asssitant support to Executive Vice President and the Executive Assistant.

Data entry, editing of spreadsheets and power point slides, assistance during their NY Gala Event. Organzation and preparation of files for 2018 audit.

Prudential Capital Group, New York, NY 5/2012 - 8/2016

Senior Administrative Assistant

Provided administrative support to Senior Vice President and three team members that marketed portfolio loans to middle market companies. Provided additional administrative assistance to office manager and office.

Managed calendar, conference calls, staff meetings and travel logistics for senior management.

Provided marketing research of current and prospective clients using CAPIQ, Hoovers and Bloomberg websites.

Coordinated marketing sales events such as securing venue, tickets and food/beverage for generating new public/private prospects.

Processed expenses and gifts/entertainment for senior management using Prudential internal programs.

Maintained and updated public/private prospective clients, call reports and marketing mailings using Salesforce/Genius program.

Maintained record management of client files and off-site storage using EDM program.

Maintained complete and up-to-date inventory of marketing materials ensuring the availability of current materials.

Developed cost tracking worksheet for marketing expenses.

Tracked servicing submittals for monthly financial reporting.

Ordered office supplies and ensured payments to vendors using Prudential procurement website.

Executive Sounding Board Associates Inc., NY, NY 9/2010 – 4/2012

Administrative Assistant

Provided administrative support to Managing Directors and staff consultants who provided professional services to underperforming or financially troubled businesses.

Managed calendar, conference calls, staff meetings and domestic travel for senior management.

Coordinated marketing events such as securing venue, travel and food/beverage.

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Executive Sounding Board Associates Inc., NY, NY 9/2010 – 4/2012

Administrative Assistant

Processed time sheets and expenses for client billings using Juris program.

Assisted in client billing and fee application filings in bankruptcy court.

Researched prospective clients in bankruptcy court website.

Maintained and updated current and prospective contacts and call reports using ACT database program.

Edited worksheets and PowerPoint presentations.

Monitored and ordered office equipment and supplies.

Hill International, Inc., NY, NY 5/2005 – 8/2009

Administrative Assistant

Administrative support person for senior project manager and engineer who provided project management and consulting services for the NYC Department of Design and Construction for public works including museums, courthouses, public housing.

Scheduled appointments, conference calls, and staff meetings for senior management.

Provided extensive public and internal communications with senior management, client, architect and contractors.

Prepared meeting minutes, data entry of submittals and correspondence in Expedition Primavera software.

Controlled documentation of over 200 submittal packages, in addition to request and information logs between contractors and architect.

Developed invoice tracking of office supply/repair costs using Excel software, which resulted in 10% savings.

Maintained contracts, accurate daily reports and trade files in the field.

client billing.

VOLUNTEERING

Fleetwood Society, Mount Vernon, NY 10552 2016 - present

Member/Volunteer

EDUCATION

Mount Vernon High School, Mt. Vernon, NY

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