Manager Human Resources

AYANA C. DAVIS

P: 347-***-**** ***********@*****.***

PROFESSIONAL SUMMARY

A highly accomplished Human Resources professional with solid knowledge and training in Benefits, 401k, payroll and international law. Successful track record for creating, building and maintaining a Human Resources structure effectively and efficiently and serving as the primary HR interface between PEOs, for startup organizations.

SKILLS & CERTIFICATIONS

Microsoft Office Suite: Outlook, Excel, PowerPoint, Word; Microsoft Business Solutions CRM, TMS Time System, Allscripts, Lawson 8, Lawson 9.1, Goldmine, and Darwin.

SHRM – Essentials of HR Systems, Baruch College, May 2011

EXPERIENCE

Capify (formerly known as AmeriMerchant LLC) – New York, NY August 2016 - Present

Human Resources/Payroll Manager

Prepare, process, and maintain employee files, records, and bi-weekly payroll for approximately 100+ domestic and foreign (Canadian) employees in Oasis Outsourcing and ADP Comprehensive systems

Recommend, develop, and implement personnel policies and procedures for the company to promote engagement and foster an inclusive work environment; prepare and maintain handbook of policies and procedures; perform benefits administration that includes claims resolution, change reporting, approving invoices for payment, annual re-evaluation of policies for cost-effectiveness, information activities program and cash flow

Implement and annually update compensation program; create and update job descriptions as necessary; conduct annual salary surveys and develop merit pool (salary budget); analyze compensation; monitor the performance evaluation program and revise as necessary

Ensure the proper administration, processing, and tax liability of all fixed and voluntary Deductions and Benefits programs including Health, Dental, Vision Insurance, FSA for Medical and Dependent Care, GTL, AD&D, LTD, and 401K. Plans

Comply with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions

Conduct recruitment effort for all exempt and nonexempt personnel, students and temporary employees; conduct new-employee orientations; monitor career-path program, employee relations counseling, outplacement counseling and exit interviewing; write and place advertisements

Amber Court at Home, Brooklyn, NY January 2016 – August 2016

HR Manager/ Recruiter

Developed, managed and oversaw the entire recruitment process for all skilled employees

Implemented and conducted the new-employee orientations for the Home Health Aids (HHA’s)

Efficiently checked all HHA credentials against the Health Commerce System

Created and audited all employee files to be compliant with State, Federal, and Department of Health regulations.

Established a working relationship with the accounting department to conduit new hire payroll and Paid Time Off (PTO) balances

Recruited, interviewed, and processed all skilled nurses for the agency

Responsible for ensuring that HR practices were consistent with the Company’s mission and vision

The Bondfactor Company, New York, NY March 2010- August 2015

HR Manager/ Payroll Manager

Client liaison between Insperity (PEO) and the company

Recruited, interviewed, processed and conducted the hiring of all candidates for appropriate positions, as well as conducted all terminations and exit interviews

Effectively and efficiently administered semimonthly payroll functions for all employees and independent contractors on a timely basis. Ensured all information and data submitted to the payroll team was accurate and current with city and state deductions and exemptions

Established a working relationship with the CFO and outside accounting firms to conduct monthly, quarterly, and yearly audits. Worked closely with the CFO on yearly budgetary forecasts for the organization

Prepared offer letters, new hire packets, first day on-boarding materials on a timely basis for submittal to the PEO for the upcoming payroll. Notified all employees of all state related employment laws

Developed work policies & procedures to promote engagement &foster an inclusive work environment

Educated employees on company policies and procedures

Maintained all employee records and company policies as well as served as the liaison between the organization and all 200 investors and board members

Responsible for ensuring that HR practices were consistent and adhered to the Company’s mission & vision

Ambrose Employer Group, New York, NY August 2004 -December 2009

HR /Compliance Coordinator (August 2007- December 2009)

Filed and set up PEO licenses, business licenses, and secretary of state licenses in 48 different states.

Managed and administered worker’s compensation for monopolistic states, processed STD and worked with the Human Resource Associate in the administration of COBRA

Set-up, organized, and kept current letter of credits, escrow agreements, & deposit on hand for over 50 clients

Maintained corporate tax filings by states; effectively and efficiently filed state unemployment and withholding quarterly state taxes

Provided consultation to clients and HRA’s on day- to-day issues and ensuring compliance with employment laws and regulations

401(K) Retirement Plan (April 2005 - August 2007)

Served as the primary contact for all 401k related questions and assisted in supporting, training and educating internal staff and clients regarding retirement plan options and troubleshooting issues.

Processed loans and distributions; assisted in conducting retirement plan group enrollments.

Interfaced with payroll to ensure that new clients' retirement plans were established properly and deferrals were accurate

Assisted with 5500's, and Non-Discrimination Testing; provided assistance to clients with freezing, terminating and/or merging of existing plans

Assisted and conducted 401k enrollments; coordinated the distribution and collection of the annual retirement plan questionnaires

Assisted in collecting data for the annual retirement plan testing and daily interface with TPA and 401(k) plan; preformed record keeper duties regarding testing, loans, and day-to-day retirement plan issues

Office Manager/Receptionist (August 2004 - March 2005)

General office management that included maintaining office supply inventory and ordering supplies as necessary; Liaison with building management and vendors (e.g., office machines, delivery services); responsible for front-desk reception duties, and maintaining conference room schedules and meeting set-ups

Provided administrative support to partners and other staff members by preparing various deliverables in Excel, Word and PowerPoint for client presentation

Coordinated client inquiries regarding Ambrose services by directing calls to appropriate personnel and departments

EDUCATION

The College of New Rochelle

Bachelor of Arts Political Science

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