Project Document Control

Location:

Kuwait City, Kuwait

Posted:

December 06, 2017

Contact this candidate

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Describing all possible document flow structure in the tbits application

Submission of documents and creating Transmittal through RoBOTic Document Control.

Describing and creating the Acknowledge letters for the clients through RoBOTic Document Control

Tracking the pending documents through weekly progress reports

Notifying the involved party for tacking appropriate action on the pending documents

Manual follow up with the clients internal team to get an expected schedule for all pending documents

Export of As-Built files in the customer required format

Sign-off from the customers with clear specifications of retention of Archives

Set up an electronic library system for the management of technical documentations

Develop and maintain document control processes for the efficient management and recording of QC/HSE documentations

Develop electronic filing and archive system and technical library for easy to issuance, storage, retrieval and management of documents to internal and external customers

Custodian for QC/HSE documents that must be controlled and kept for audit/internal requirements

Maintain proper organization and storage of documents and information PREVIOUS WORK EXPERIENCE

2. Company Name : ESSAR PROJECTS (INDIA) LIMITED

Designation : Officer Document Control

Project : IOCL REFINERY PROJECT, PARADEEP. ODISHA

Period : From 03

rd.

June’2011 to 31st July 2015.

Job Responsibilities:

Record issued documents in accordance with office filing system.

Develop and maintain positive working relationship with all project participants.

Archive all project documentation including hard and electronic copies as required by the project.

Input document data into the standard registers ensuring that the information is accurate and Up-to-date.

Prepares and sends memos & correspondence to Clients, Consultants & inter-office departments.

Upload/Download drawings and documents onto/from Electronic Document Management Systems (EDMS).

Process all incoming and outgoing project documentation and correspondence through the document control system.

Update project management on document control status, control sheets, issue of transmittals and correspondence status.

Reporting to the project management team on a regular basis on the status of all document control system enhancements and issues.

Monitor and continuously improve the effectiveness of the document control procedures and process according to the project objectiveness.

Coordinate all activities related to the document control procedure, including technical documents, drawings and commercial correspondence.

Handling Project Documentation for Refinery at IOCL

Handling Project Clouse out Documentation (System Handover, Commissioning Documents)

Manage Document Distribution Matrix to handle hard copy and / or soft copy documents distribution to Site.

Quality checks of project documents issued by Process Licensor and Detail

Engineering contains before updated on system

Preparing checklist for handling of the project Documentation

Correspondences with PMC & Detail Engineering for documentation Quality Checked like revision mismatch, incorrect document status, incorrect transmittal etc.

Attending weekly management & construction meeting

Managing and Controlling Project documentation in Documentum (EDMS)

Generating daily and Weekly Reports for documents received from Site’s and DEC's

Controlling Cost estimation for Documentation Centre (DCC)

Providing EDMS technical support & co-ordinate training programs

Responsible for maintaining all project records including storage, retrieval, archiving and final close out of files, Maintaining QC & safety records as per company’s procedure updating job register, Drawing / Documents Issue register, Maintaining technical library / reference material records.

3. Worked at Valecha Engineering Ltd., Piling Project for EPCM 1, Group Area- 2, Refinery Project, at Paradeep as Clerical or Secretarial Jobs from 15th December 2010 to 30th May 2011

Job Responsibilities:

Doing all correspondences to the Client and the Consultant.

Preparation of Work Orders for Sub- Contractors.

Preparation & submission of Daily/ Weekly Progress Report. Areas of Specialization:

Setup Documentation Management Center for EPC Projects Design Customize Document Management Software as per Requirement EDMS (Electronic Document Management System)

Technical/Engineering Documents

Pre-Commissioning (System Handover) Format Documentation Project Close out/ Project Documentation Handover to client Electronic Filing System

Archive Filing System

Databases in MS-Access

Achievements:

Setup Site Document Control Centre for IOCL Refinery Project.

Setup Site Document Control Centre for Kuwait Oil Company GC-30 Tank project. Documentum:

Pro-eTrackPlus - An Engineering Documents Management System. Documentum – 6i (Electronic Document Management System) Software skills:

Windows XP, Windows 3, 7, 8 & 10, MS DOS and MS Office (MS Word, MS Excel, MS Power Point & Adobe Acrobat Professional ).

DTP (Desktop Publication), Tally 7.2 Version, WebTop 6.0 Version & Retailer 9 Package.

HTML, Internet Browsing.

I have basic understanding of Windows Servers.

I feel easy to work with excel for presentation and interpretation of data quickly ACADE

Persona

Pass Po

Place:

Date: 3

MIC QUALIF

Passed in +

Passed in M

al Strength:

Aptitude for c

Ability to lear

Excellent inte

Adaptability t

Hard working

Good commu

Planning and

al Details:

ate Of Birth

ather’s Name

arital Status

ort Details:

Passport No

Issued Date

Expiry Date

Place of Issu

Kuwait

3rd Decembe

FICATIONS

2 Sc. From C

Matriculation

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er’ 2017

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from B.S.E.

quickly to ne

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ew software.

: 30th March

Ashok Goch

Married

Male

M9904103

9th June 201

8th June 202

Bhubanesw

ear of 2003.

the Year of 2

h 1985

hhayat

war, Odisha,

2000.

India

Amit

Kumar Goc

chhayat.

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