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Admin assistant / Receptionist

Albany, New York, United States
December 02, 2017

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Executive Secretary

** ***** ****** ******, ** 12203 518-***-****

Qualifications Summary

●Accomplished Executive Secretary/Assistant offering administrative experience reporting to a Director and other top executives

●Professional dedicated to making the lives of busy executives easier. Serve as an effective timekeeper; prepare well-researched and accurate documents; manage busy calendars; and efficiently handle daily office tasks

●Proficient user of MS Office, Microsoft Word 2010, Excel 2010, PowerPoint, Access and Microsoft Outlook, Word Perfect, Visio, PowerPoint

Professional Experience

Executive Secretary, 2006 to Present GHI/EMBLEMHEALTH ALBANY, NY

●Provide administrative and business support to the Director and Manager of EmblemHealth’s Account Mgt. Department and support Large Group reps

●Maintain Director’s calendar -- plan and schedule meetings, secure meeting rooms, conference calls and travel

●Create and prepare excel, Word, PowerPoint, and other documents/presentations for various meetings that are requested by Director and staff

●Assist department when needed. Order and maintain departmental supplies

●Exercise resourcefulness and decision making in performing assigned tasks and responsibilities along with the ability to meet deadlines

●To be a “team player” and provide support for all co-workers

Legal Assistant/Office Manager, 2001 to 2006 Devorsetz Stinziano Gilberti Heintz & Smith, PC / Albany, NY

(Main office located in Syracuse)

●Supported Government Relations Department and 3 attorney’s, researching legal documents, answering phone

●Process time sheets for Senator Tarky Lombardi as well as his assistant and attorneys

●Maintain office supplies

●Prepare correspondence, memos, emails, letters and other correspondence into MS Word or Word Perfect

●File lobby reports to the Lobbying Commission and conduct internet research for various projects

●Transcription from Dictaphone and set up and manage new files for attorneys

Previous experience includes Admin. Assistant for St. Peter’s Hospital Foundation (1993-2001) and Legal Secretary/Receptionist

for Richard J. Miller & Assoc. (1988-1992) both based in Albany, NY

Education & Training

Mildred Elley Business School, 1 year / Albany, NY

Hudson Valley Community College, Evenings / Troy, NY


●American Cancer Society (Attend Making Strides Breakfast)

●Coordinate fundraiser for the American Cancer Strides Walk


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