Document Controller

Mujtaba Mohamed Ali Gazge

Contact Details: +971*********

Email ID: *****************@*****.*** /************@*****.***

Current Address: Mumbai, India.

Permanent Address: At Post Gondghar, Tal. Mhasla, Dist. Raigad, Maharashtra, India 402105

Career Objective: Seeking long term employment in an organization where I can grow professionally and further enhance my skills, knowledge and experience to face and overcome the challenges of today’s changing work environment.

Employment History:

Company: Abu Dhabi Gas Industries (GASCO)

Project: Habshan, Bab & HSGP

Designation: Document Controller (From Feb 2016 to Aug 2016)

Responsibilities:

oResponsible for ensuring that all documentation within Habshan, Bab & HSGP plant are As Built, standardized and complies with GASCO document control procedures and Electronic Data Management system (EDMS) procedures.

oResponsible to verify submitted project deliverables for any missing documentation and advise the same to Office Engineer / Supervisor of any shortfalls.

oPreparing PCR (Plant Change Request) and maintaining the updated drawings and documents of PCR in EDMS.

oResponsible to inform the draughting team of any updated received documents through PCR.

oResponsible to maintain and update latest revisions of all plant documents in EDMS and as per the latest upcoming projects submissions.

oProviding assistance to GASCO various departments/ teams to find needful small projects documents through Email/Links.

oResponsible to coordinate documentation issues between GASCO HQ, Plant end users and external contractors.

oResponsible for recognizing documentation problems, recommend solutions and put the solutions into action.

oResponsible for keeping track of project transmittal records, advise project engineer for targets / deadlines, project deliverables for any missing documentation.

oResponsible for generating reports, data & records as needed by utilizing the computer system to the maximum.

oTo plan & organize the retention, archiving & disposal of technical documents as per the GASCO procedures.

Company: Tecnimont and Samsung Join Venture

Project: POLYOLEFIN’S and LDPE (Low Density Polyethylene)

Designation: Document Controller (From Jan 2013 to 30 Nov 2015)

Responsibilities:

oResponsible for establishing and maintaining effective document management systems.

oAssisting Project Manager and Project Management team for day to day project activities.

oCustodian of all correspondence letters, Minutes of meetings, Engineering, Construction and Technical Documents.

oResponsible for receiving NCR, SDR, RFI, ITP’s, Method statements, Data sheet, Vendor manuals, Pre-commissioning and Commissioning procedures, Mechanical Completion and Ready for Start-up Dossiers from Contractor and distributing to respective disciplines.

oPreparing monthly document control reports of NCR, SDR, RFI, Test Packages, Mechanical Completion & Ready for Start-up Dossier, Engineering/Site documents and distributing reports to Project Manager and respective disciplines heads.

oMaintaining a registers to record and supervise all documents flow inward and outward from Project Management Team (PMT) to Contractor through Transmittals.

oAssisting departments with queries on documentation requirements & submissions.

oEnsuring circulation durations for distribution list and cycle are tracked and any delays are reported, which may impact the project delivery schedule.

oResponsible for Uploading and downloading correspondence / technical documents, electronic files from Electronic Data Management System (EDMS).

oAssisting QA&QC manger in the turnover of all technical documents at the completion of jobs.

oProvide technical support and guidelines to contractor in coordinating documents for final handover.

oArchiving and maintaining neat and proper filing of all documents as per Company procedure, this includes receiving, logging, tracking, filing, monitoring and superseding of old revision of documents with latest revisions both electronic and hard copies up to final handover.

Company: State Street Syntel Service Pvt. Ltd

Designation: Financial Analyst (Officer) (From June 2012 to Dec 2013)

Vertical: External Reconciliation - Data Acquisition Team (DAG Team)

Responsibilities:

oAcquiring financial data from different Custodian Banks for Cash Reconciliation and Stock Reconciliation.

oAnalyze financial information to produce forecasts of business and economic conditions for use in making investment decisions.

oResponsible for Uploading and downloading trail balance Sheets, solving errors and Clearing missing balances in trail balance sheet which effect on further reconciliation process.

oPerforming cash and Stock reconciliation process, coding and commenting on the transactions.

oGenerating reports through TLM application, responsible for sending reports, Set spreadsheets and Reference data form for setup and amendment of new feeds (Transactions).

Company: New Optical House

Designation: Accounts Assistant (From May 2009 to March 2012)

Responsibilities:

oPreparing Sales Invoices & the upkeep of an accurate accounts filing system.

oPreparing purchase order and Follow – up & reconciliation of ours orders till we received the materials.

oAssisting in control & follow up on account payables and account receivables.

oAnalyzing and preparing the sales report for reconciliation of Bank.

oAssisting in doing General Accounting functions including operation of the general ledger system, journal entries and month end closing work Receiving cash / Cheques against trading sale invoices and clearing the same.

oArranging daily collection to be sent to bank / preparing summary of daily transactions.

oProviding statement of account as & when required for a party to prepare our payment.

oFilling all payment vouchers with their respective receipts.

Key Skills

Computer Skills:

oMicrosoft Office: Microsoft Excel, Microsoft Access, Microsoft Word, Microsoft Power Point, Microsoft Outlook Adobe Acrobat Reader.

o WebTop EMC2 Documentum application DFC Version: 5.3.0.414 SP4.

oLive link and Smart Plan Foundation (SPF).

oTLM (Transaction Lifecycle Management) Application.

Administration Abilities:

oStrong Organizational and Administration skills.

oExcellent verbal, written Communication and Decision making skills.

oStrong commitment to quality, excellent time management skills.

oAbility to evaluate, prioritize, organize and delegate work schedules.

oAbility to react quickly and effectively when dealing with challenging situations.

oSelf-motivated very good initiative and team player and can work with minimal supervision.

oKnowledge of Documents Management System Processes & Procedure.

oAwareness about HSE Policies in an oil, gas and petrochemical industries.

oKnowledge of Documentation maintenance skill using EDMS & tools.

Project Summary:

oName of the Project: Study of “Plant Layout of Chiniwalas Pvt. Ltd”.

Duration: December 2011 to March 2012

Team Size: Individual. (In M.COM)

oName of the Project: Study of “Working Capital Management”.

Duration: December 2011 to March 2012

Team Size: Individual. (In PGDBM)

Education Profile:

ØUniversity of Pune [2010 -2012 (Grade: First Class)].

Master of Commerce major in Business Administration.

ØUniversity of Pune [2010-2012 (Grade: First Class)].

Post-Graduation Diploma in Business Management major in Financial Management.

ØUniversity of Pune [2008-2010 (Grade: First Class)].

Bachelors of Commerce major in Cost and work Accounting.

Personal Information:

Date of Birth : 17th January 1989

Gender : Male

Nationality : Indian

Marital Status : Single

Languages : English, Arabic, Urdu, Hindi and Marathi

Passport Details:

Passport No : J6358977

Issued on : 28th Mar 2011

Expire on : 27th Mar 2021

Place of issued : Thane

References: Available on request

Date:

Place :

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