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Administrative/Project Assistant

Fort Lauderdale, Florida, United States
November 30, 2017

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Lisa Gittens

***** ***** **** ****, ***. ***,

Weston, Florida, 33331.




To attain a position in an organization that will enable me to utilize my training, knowledge and skills, and to be a superb team member working towards the achievement of the company’s goals.

Professional Experience:

Champion Painting Specialty Services Corp - Florida 06/2016 to 11/2017 Payroll Assistant

• Assist with the processing of weekly payroll and entry into Sage software.

• Sorting of timesheets from various job sites for management approval

• Handling of Income Withholding for Support payments

• New hire reports

• Certified payroll reports

• Union Reports

• Maintain Employee Files

• E-Verify

• Gathering of required supporting documents for Bid & Pre-Qualifications.

• Completion of Applications licenses to operate in various states

• Purchasing of office supplies

• Handling of incoming and outgoing mail

• Answering of incoming telephone calls

• Scan files, copies, faxing.

ACE Contractors Ltd (SIS Ltd) - Trinidad 12/2014 to 06/2015 Project Assistant – Beetham Wastewater Recycling Plant Project (BWRP)

• Administrative Assistant to the Assistant Project Manager.

• Produced& maintained the Departmental Organizational Charts.

• Produced and maintained the Project Filing Catalog; Maintain Project Documentation and Folders.

• Part-time Assistant to other departments: Procurement, Engineering, Finance.

• Ensure that Issues and Actions are followed up using Company tools: Follow up Report, Task Manager.

Lisa Gittens

16520 South Post Road, Apt. 103,

Weston, Florida, 33331.



WorleyParsons Trinidad Limited 06/2010 to 12/2014

Project Controls Analyst, Associate

• Generating of Weekly Project Progress Reports

• Uploading of actual manhours, revenue and cost into In-Control for Earned Value Analysis reporting.

• Progress reporting for the Project Management Team (PM, PC, DC).

• Generating of Performa & Tax Invoices (USD & TTD)

• Updating of invoice log, timesheet log and change order logs

• Generating of Progress Change Requests for client approval

• Generating of monthly PCS & VOWD Reports

• Generating of Time Sheets for client approval

Project Controls Clerk, Principal

• Support for Project Invoicing

Accounting Clerk

• Accounts Payable data entry

• Processing of Employee Expense Claims

• Supplier Invoice processing

• Check preparation and processing

• Check register update

bpTT Technical Assistant – bpTT Juniper Project

• Administrative support for Project Manager

• Recording and Issuing of Minutes of Meeting

• Filing of project correspondence.

• Technical Assistant on the bpTT JuniperPlatform Project. Damus Limited. Trinidad 5/2006 to 06/2010

Administrative Assistant

• Project Assistant – Techint Project (Alky Acid Project) Petrotrin.

• Project Assistant – Samsung Project (NHT &CCR Platformer Complex Project) Petrotrin.

• Admin. Assistant to the Chief Operating Officer – Damus Limited Lisa Gittens

16520 South Post Road, Apt. 103,

Weston, Florida, 33331.



Bouygues Batiment T & T Const. Co. Ltd. Trinidad 07/2005 to 4/2006 Project Assistant

International Waterfront Project – Wrightson Road, Port of Spain

• Administrative Assistant to the Chief Financial Officer.

• Responsible for handling immigration matters for all expatriate staff (Work Permits, visas for family members etc.).

• Coordinating travel arrangements for expatriate staff including hotel and vehicular arrangements overseas.

• Handling of accommodation for expatriate staff.

• Insurance claims for medicals – expatriate staff.

• Transmittal of documents via FedEx/DHL to head office in France.

• Responsible for the receipt and dispatch of all incoming and outgoing correspondence.

• Internal dispatch of all outgoing correspondence to required personnel.

• Filing of all incoming and outgoing correspondence.

• Purchase of office supplies for office use.

• Copying and Binding of contract documents.

• Liaising with TSTT for Telephone lines, mobile phones and DSL lines. Bechtel International Inc. Trinidad 07/2004 to 03/09/2004 Incentive Coordinator

• Review and compile all manhours for the eligibility of employees & calculation of the Safety, Attendance and OSHA Bonuses.

• Produce & distribute respective reports to ensure timely payments of Bonus. Lurgi Caribbean Ltd. Trinidad 08/2002 to 02/2004

Project Assistant

• Confidential Administrative Assistant - Subcontract Department.

• Substitute Administrative Assistant to the Project Director.

• Schedule all meetings and maintain appointment calendar.

• Performed all office administrative functions.

• Execution of Bid/Tender Packages for Quotations.

• Assisted in the review of contracts and legal documents.

• Liaising with Insurer Representative and Subcontractors on Insurance requirements.

• Handling of insurance claims on behalf of Subcontractors. Lisa Gittens

16520 South Post Road, Apt. 103,

Weston, Florida, 33331.



Kentz-O.J’s E & I Services JV. Trinidad 06/2001 to 08/2002 Project Assistant

Project: Trinidad LNG Expansion Project – Trains 2 & 3, Point Fortin

• Administrative Assistant to Project Manager.

• Liaising with external provider of administrative services – Re: Visas & Work

• Permits for all expatriate staff.

• Coordinate and arrange travel schedules for expatriate staff.

• Coordinate and arrange hotel/housing accommodations for visitors & expatriate staff.

• Performed all office administrative functions

• Timekeeping.

Hardware & Oilfield Equipment Co. Ltd. Trinidad 06/1995 – 05/2001 Project Assistant

• Administrative Assistant to the Construction Mgr. & Instrumentation Mgr.

• Project costing & Scheduling for construction of some major Electrical &

• Instrumentation Plants in Trinidad – (Petrotrin 8CDU/4VDU Plant, P.C.S 04

• Plant, MTBE Plant, NGC Pier 4 Plant, Titan Methanol Plant and others).

• Project Costing & Scheduling for Projects in the Caribbean – Queens Park Power

• Expansion Project- Grenada; E.T. Joshua Airfield Lighting & Rehabilitation

• Works, St. Vincent; J.F. Mitchell Airfield Lighting & Rehabilitation Works, Bequia.

• Interact with on-site management to ensure that the resources required are met to their satisfaction.

• Human Resource Assistant

• Processing of Foreign Purchase Orders on the Foxboro Integrated Quote System.

• Packaging of Pre-Qualification, Bid & Tender Documents for Electrical &Instrumentation Construction Works in Trinidad & Tobago & Caribbean.

• Performed all office administrative functions

• Timekeeping – Safety & Attendance Bonus Schemes.

• Generating Customer Invoices.

• Data Entry using Platinum for Windows.

Consolidated Insurance Consultants Limited. Trinidad 1990-1995 Insurance Technician

• General Underwriting – Quotations for New Business, Renewals, Existing Clients

• Portfolios, Binders.

• Performed all Administrative functions.

Lisa Gittens

16520 South Post Road, Apt. 103,

Weston, Florida, 33331.



Education & Qualifications:

• SBCS – Project Management for Business Professionals

• ASJA Girls College –O’levels (CXC)

• Sarah’s Secretarial College – Typing

• Personalized Computer Services – Computer Literacy

• Nursing Council of T & T – Child Care (0 – 5 yrs.)

• Computer Literate in Microsoft Office Applications such as Word, Excel, Access, Project, Power Point, Visio.


Available upon request.

Contact this candidate