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Engineering Project

Kuwait City, Kuwait
November 30, 2017

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Contact No.: 009**-******** / 66491425 / 65094424



I am looking for a challenging position where I could be a productive and contributive member of the team or organization to utilize my 16+8 years work experience in the field of Document Control, Project Coordination, System Support, Office Administration and Project Support Services.


Multi-tasking skills, detail oriented and ability to work with minimal supervision.

Excellent communication, presentation and interpersonal skills. Ability to understand and follow oral and written instructions.

Strong work ethics, professional attitude, reliable and flexible to change.

Highly achievement oriented with an ability to develop effective strategies plus organizational expertise.


Post Diploma in Electronic Instrumentation with 71% from Institute of Human Resources Development for Electronics (IHRDE) Trivandrum, Kerala, India in 1992.

Diploma in Electronics Engineering with 70.14% from Board of Technical Education, Kerala, India, (Women’s Polytechnic, Kerala, India) in 1990.

Pre-Degree (Maths, Physics & Chemistry) with 68.67% from University of Kerala, India in 1987.

S.S.C with 83% from St. Roch’s Convent Trivandrum, Kerala, India in 1985.


Thorough knowledge in M.S.WINDOWS, OFFICE 2000, WINDOWS XP, WINDOWS VISTA, M.S.WORD, M.S.EXCEL, POWER POINT etc. PRIME VERA PROGRAM (Engineering based program for scheduling)


More than 25 years of industrial experience, including 9 years solid experience as Document controller in the Project Department and Engineering Department of a major Oil Refining Company (KNPC) and 8 years experience in managing all technical documents related to Engineering & Quality Control of a production company.

Familiar with various types of engineering document/ drawings related to Oil & Gas Projects and Refinery, document numbering system, distribution & review methodology, preparation of various reports, etc.


From 26th June 2014 to till date:

Kuwait National Petroleum Company (KNPC)

Working as a Document Control Coordinator in Projects Department for Clean Fuels Project (CFP) through M/s. Heston.

Clean Fuels Projects (CFP) - Main Objectives (Cost: KD. 3.64Billion) / (U$ 12 Billion)

Develop KNPC Refineries into an integrated merchant refining complex to meet diversified marketing requirements.

Meet year 2020 market demand and specifications for local & international markets.

Enhance the environmental & safety performance of KNPC Refineries.

Major upgrade of Mina Al-Ahmadi and Mina Abdullah Refineries to convert high sulfur fuel oil to higher value products.


Manages Outgoing/Incoming Project Documents

Keeps Track of All Records

Follow up with concern coordinators.

Prepare Statistics report for the incoming documents


Keeps track of all incoming and outgoing correspondences for M/s. Foster Wheeler, M/s. Fluor and internal memos for KNPC, by looking through both hard files and computer database files on a regular basis.

Distribution of incoming and outgoing documents to the project team and other responsible recipients in a timely and accurate manner

Follow-up with M/s. Foster Wheeler and other concern KNPC Coordinators for necessary incoming / outgoing documents.

Prepare statistics reports for all incoming and outgoing correspondences for weekly meetings.

Down loading and keep soft copies of all correspondences from POL (Project On-line Software) and Doc Store accordingly maintaining archives in a well manner.

Retrieval of necessary documents / drawings from POL and Doc. Store software as and when required.

Prepare Project Calendar and review meeting list as per Fluor Schedule (FDH JV).

From 30th March 2008 to 05th June 2014:

Kuwait National Petroleum Company (KNPC)

Worked as Technical Assistant – Document control, handling the job of Document Controller with Engineering & Services Division of KNPC - Mina Al-Ahmadi Refinery through M/s ABJ.


Maintains and controls complete electronic data management and filing system for Engineering & Services Division which includes technical and general document related to Design, Cost & Planning, Contracts etc.

Receive, record, distribute and update status of various Plant Modification Requests / Projects and Engineering Advices in Engg. & Services Division.

To file all project documents : project wise, date wise, subject wise, sender wise with sequence.

Extract reports of status of projects for various purposes.


Prepare and maintain an electronic data management system for all technical and non technical documents related to Engineering & Services division of MAA Refinery.

Prepare and maintain a separate electronic data management system for Plant Modification Requests and Engineering advises.

To maintain the hard copy of all documents in library and ensure that referencing of such is conducted with due diligence in order to enable easy access and future retrieval by authorized users.

Responsible in duplication / distribution of documents related to projects corresponds to Plant Modification Requests for the Refinery.

Preparation and compilation of final handover documents to concerned Project Engineers / team.

Involves in the preparation of electronic transmittals and attending to Senior Engineers and Engineers other queries concerning to the various projects.

Generate worksheets for safekeeping, tracking and monitoring of all incoming/outgoing technical documents used in the projects. Preparation of weekly / monthly reports for management / various committees.

Maintain and updating of documentation and status for capital projects and expense projects separately.

Maintain accurate file structure for all project documentation.

Maintain the filing of documents in Refinery Unit wise / Equipment wise for easy tracking.


Document Management

Secretarial Tasks


Document Control

Data entry


Trained and gained knowledge in ISO 9001:2008 Quality Management System.

Experienced in working in an engineering project group.

Capable of understanding the interface between other Divisions’ / Departments’ Engineering personnel.

Strong communication, prioritization, organizational skills and target oriented.

Excellent English spoken and written skills.

Strong interpersonal skills and ability to work with others in a positive and collaborative manner.

Demonstrated ability to work accurately, follow instructions/schedules/timelines and handle multiple priorities.

Polished, professional, well-organized, and eager to learn and be challenged.

Well-versed with use of MS Office applications Word, Excel, Power Point, Access, as well as Adobe Acrobat, etc.

Works under minimal supervision, commitment to work in pressure if required, interested to work as part of a growing team.

Understanding of the engineering and construction workflow for a project.

Sound knowledge of Engineering Documentation and Technical drawings, Specification, Procedures and preparing a Document Controlling Systems, for the Projects

Self-directed, the ability to work independently, and being highly-motivated. Often work in a fast-paced and deadline driven environment, can be stay focused and carry out tasks in a timely and accurate manner. Detail-oriented, dependable and trustworthy since complex and sensitive documents have been come in contact for different Projects.


1. Modernization of Obsolete Instrumentation Project – Phase-I (Cost: KD. 40 MM)

EPC contract for Modernization of Obsolete Instrumentation Project (MOIP), which includes Design, Engineering, Procurement, Software Configuration, Calibration, Installation, Testing, Commissioning of Instrumentation Works and associated Electrical, HVAC, Civil and Mechanical Works for MAA Refinery.

Involved in preparation of transmittals to Refinery Coordinator MOIP Project - MAA / Engg Coordinator MOIP Project – Project Department (PD-II) and other concerned Divisions. Receiving comments from the concerned Divisions, compiling and preparing reply transmittals to Engg. Coordinator MOIP Project – Project Department (PD-II) and maintain the proper track record for easy access.

2. Various capital / expense / study projects in Mina Al-Ahmadi Refinery.

From February 2000 to February 2008.

Worked with M/s. Brightpoint India Private Limited – Mumbai as a Service Engineer.


M/s. Brightpoint Is a US based MNC which is Level 3 Authorized Service Center for Nokia Mobile Phones (GSM & CDMA)


Handling of Level 2&3 technical issues of Nokia Mobile Phones.

Managing and supporting customers.

In depth experience in dealing with hardware and software issues of Mobile Phones.

From August 1992 to January 2000

Worked as a Production / Service Engineer with M/s. Fykays Engineering Pvt. Ltd. - Mumbai. This company is an “ISO 9001” certified.


The company is engaged in the manufacturing of Process Control Instruments based on microprocessor and PC for temperature measurement & analysis, used in heat treatment plants. Also various types of expandable probes, sensors & accessories, Oxygen probes for heat treatment.


Responsible for complete production & inspection of electronics instruments.

Responsible for final testing and calibration of the system before dispatch.

Responsible for maintaining and updating of all technical documentation related to QA / QC activities.

Procuring of raw materials, coordinating with vendors on quality and delivery.

Inspection of incoming electronics materials and its documentation.

Involved in loading of necessary software programs on EPROMS and computer for various micro process / PC based systems

Maintenance of in-house Calibration and testing instruments.




Current Location


Date of Birth

April 15, 1970

Higher level of education

Diploma & Post Diploma in Electronic Instrumentation

No. of Years of Experience

25 years experience including 9 years experience in Oil Field

Marital Status


Passport No


Contact Tel. No

009**-******** / 66491425.


Yours sincerely

Saramma Mathai. K

Contact this candidate