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Administrative Assistant Microsoft Office

Pasadena, Texas, 77503, United States
November 30, 2017

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Debbie Hearron Anderson


Pasadena, Texas 77503

Experienced Administrative Professional providing administrative support in various high-volume office environments.

Excellent written and verbal communication skills

Extensive knowledge of Microsoft Office, Excel, Word, PowerPoint, Outlook, SharePoint, Access, LiveCycle, SAP, LIMS

Ability to solve problems and make decisions quickly and efficiently

Ability to work under pressure and meet deadlines

Professional Experience

Kuraray Company contractor System One 11/15-Current

Administrative Assistant/Time Keeping Clerk

Responsible for maintaining current controlled copies of Operational Procedures in the Library and both Control Rooms

Assist Engineering group with distribution of drawings, print, scan electronically to server and file hard copies in file room

Create Excel spread sheets, data entry, scanning, document copies to control room, researching documents, laminating, binding training material/manuals,

Organize and maintain maintenance file rooms

Assist Environmental Specialist preparing packages with manifests, LDR's (Land Disposal Restrictions and SDS’s (Safety Data Sheets) for waste shipments offered for transportation and disposal at off-site facilities.

Time Keeper/Invoicing in SAP daily

Environmental Waste DOT Certified

Dow Chemical Co-contractor Kelly Services, Inc. 02/12-06/15

Document Management Control-Administrative Assistant

Manage communications electronically between Dow and client

Assist with SAP purchase order entry / vendor setups

Upload Engineering and Vendor documents

Perform quality control checks on all documents for consistency, correct revisions and dates

Collect all comments received and communicate with the Lead Engineers on both DOW and Client side electronically.

Assist uploading documents into LiveCycle for review/revision, performing quality checks on Construction Document Reviews (CDR's) ensuring documents are issued in a timely manner

Assemble and issue PO Record books and uploading to Share Point to be distributed to client at the end of project on CD

DuPont La Porte Plant-contractor-Onboard Services 10/08 -01/12

Document Control Coordinator-Administrative Assistant

Revise all Operational Procedures both electronically and hard copy

Assist personnel accounting during site drills/evacuations

Maintain Operator Qualification records log weekly

Assist weekly meetings w supervisors regarding any issues needing resolution

In charge of office supplies

Assist plant manager/supervisors with various duties as needed

Kirby Corporation-contractor-Onboard Services 08/07- 05/08

Claims Assistant

Review incoming property damage, cargo and operational incidents; ensure accurate and timely entry into RISKMASTER

Prepare requested documents related to claims

Coordinate client and vessel agents to be in attendance during surveys

Assist the Claim's team in providing efficient and accurate handling of Claims processing as well as administrative assistance to other departments

Indexed and distributed (medical bills) for Medical Claim's team

Created an itemized spreadsheet for transportation of employees to/from barges

Organized employee files for Medical Team

Ashland Distribution Co. 07/00 -- 01/07

Lab Tech-Inventory Control Coordinator

Testing of inbound/outbound product (specific gravity, titrations, water % analysis, color and solubility) assuring product is up to spec before offloading

Calibrate lab equipment weekly.

Receive inbound/outbound product into/out of inventory (SAP) via railcars, trucks (bulk)

Prepare bill of ladings, gather SDS’s and create C of A’s for outbound deliveries

Managed Lab product logs (Inbound, Outbound, Point of Fill)

Assisted plant manager with various duties as needed

Capt. O'Brien & Associates 07/91 - 01/00

Administrative Assistant

Support five man team of surveyors, transcribing recorded reports to determine fault of damage to cargo (steel, personal effects, food products, rice, grain, coffee) - hull and cargo surveys

Built client relationships by researching inquiries in Surveyor's absence, and coordinate client and vessel agents to be in attendance during surveys

Bank deposits daily and office supplies as needed

Manage calendar for President and Vice President

Scheduled meetings, assisted with travel and hotel reservations, and handled all courier needs.

Microsoft Office, Excel, Word, PowerPoint, Outlook, SharePoint, Access, LiveCycle, SAP, LIMS

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