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Administrative Assistant Project

Pearland, Texas, United States
20.00 hour
November 30, 2017

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Lorri Schellberg Schultz

**** ****** **** **, ********, TX 77584

Phone: 832-***-****



Skilled and dedicated Executive Assistant with more than 30 years’ experience coordinating, planning, and supporting daily operational and administrative functions. COMPUTER EXPERIENCE

Microsoft Office, Sharepoint, Oracle, Webcore, SAP, Outlook, Lotus Notes, Material Manager (MatMan), SPI

(SmartPlant), Citadon, Access, ACT, Visio, AS400, Pagemaker. Microsoft Project, Tigerpaw and various copiers, fax machines, and telephone equipment.


WalkerCom, Inc. (July 2016 to August 2017)

Executive Assistant

Worked with the President/Owner with customers, technicians, and other inter-office projects. Assisted with various properties collecting monies and any maintenance issues. Worked on building another building and storage units to be rented out. Worked with the construction, electrical, plumbers, and other subcontractors. Also sold maintenance agreements for phone systems. Marketing of the installation, new phone systems, cloud services and other phone implementations that WalkerCom sales. Also scheduled appointments, meetings, luncheons, and conferences. Ordered marketing materials and other supplies. Weeks Marine, Inc. (June 2015 to May 2016)

Administrative Assistant / Office Manager

Worked with the project managers, procurement, and AP on the P66 Project jobsite in Freeport, Tx Sharepoint – where all project information, documents, and expenses were filed and shared Worked closely with the client and vendors on getting quotes on equipment, etc. needed Ordered various supplies, equipment, and safety supplies for the project Scheduled and maintained apartment information

Scheduled travel, hotel, vehicles, meetings, and luncheons Verified vendors invoices and coded; forwarded to accounting Created requisitions, expediting reports, GSAs, Hot Work Permits, C1 status, C3 status, and daily T&M Weekly per diem, expenses, PCard reports-coded in the banking system, and petty cash reports BHP Billiton (April 2012 to February 2015)

Engineering Tech / Requisition Administrator

Check Daily Drilling Reports for various items to make sure they are correct; Generate Days vs Depth Curves; Review Rig/Contractor NPT and track the same; Generate rig bonus/performance letters; Invoicing verification and processing; communication with all vendors, maintain rig log coding update list; maintain contact list of offices, and make sure each invoices gets processed to the right department and/or stage of rig. Receive, review, code, and process invoices from all vendors to engineers and back to AP. Verify information matches what is on the Daily Cost Report; divide out the services performed against the correct coding; tracking invoices in Oracle. Work with Supply and Finance departments on contracts/purchase orders and to verify what is outstanding.

Attend morning meetings to know what is going on with the jobs. Work with the engineer/rig clerk to create cost books for the jobs. Using SAP to create the requisition and follow it through to the process of being a PO. Maintaining the services/limits in SAP to make sure if there needs to be an uplift I can make changes. Going through and reconciling all the past years invoices from vendors that were overlooked and getting the Lorri Stewart

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PO created and invoices paid. Working with a variety of people in the finance and supply groups, as well as drilling, completions, and land engineers. Interacting with the vendors to maintain up to date quotes for each engineering area. Attend weekly meetings within our supply group to discuss various issues going on regarding the invoicing procedures and coding procedures. Maintaining all vendor information in the database (address, banking information, etc.).

GE Energy - Bently Nevada (March 2011 – March 2012) - contract Regional Coordinator – South

Prepared Service Work Orders and POs, retrieved various information in SAP and emailed information to team.

Prepared workflows for new customers, locations, and updated any other information. Received Sales Order / gather parts / information into SAP / box & label / tracking numbers to customer / CSR.

Prepared various reports from SAP, format, update status, upload into internal network and email to managers.

Verified invoice packages and communicated with customers via email/telephone if there were any issues. Maintain office supplies, prepared meetings, answer phones, maintain phone lists. Fluor (January 2007 – October 2009) - contract

Engineering Tech / Project Secretary – BP Whiting Project Prepared and maintained reports, specs, and drawing logs for several areas of the plant. Prepared and maintained RFP and PO information into database. Worked closely with vendors, procurement, and engineers on documents and drawings. Maintained mobilization / demobilization of the team, scheduled meetings, and social events. Created and maintained organizational charts, phone lists, and various calendars. Checked drawings for various information.

Universal Compression (October 2006 – December 2006)- contract Scheduler

Assisted project managers with the fabrication schedule of drawings, vessels, and other equipment for shipping. Prepared change orders and purchase orders for the equipment. Coordinate the distribution of schedules and other information to the engineers in the field. Maintained a Margin Change Report, Resource Tools spreadsheet, and monitored the Drawing Release Log to update the schedules. PROJECT SECRETARY - Contract

Lyondell Chemical (May 2006 – June 2006)

Mischer Investments (February 2006 – May 2006)

Doris, Inc., (June 2005 – January 2006)

Lockwood International, Inc., (March 2004 – August 2004) Mustang Engineering, (December 2002–June 2003)

J.M. Huber (August 2002 –November 2002)

J. Ray McDermott (July 2002 – August 2002)

Assisted clients, project managers, and engineers with document control, formatting various types of documents; set up and maintain project files; set up meetings; coordinate distribution of documents; assist with the preparation of proposals and presentations, and other duties as required. Prepared purchase orders, staging tickets, packing lists. Projects have included ChevronTexaco Nigeria Field Studies, Eastern Caribbean Gas Pipeline, ChevronTexaco Tombua-Landana, Port Pelican LNG, and shutdowns. Lorri Stewart

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Atlantia Offshore Limited (1997 – 2002)

Project Secretary / Marketing Assistant

Report to several Project Managers for both shallow water and deepwater projects.

Prepared bid proposals

Created and maintained specifications and procedures

Create final job books

Prepared transmittals for drawings / documents for client, vendor, etc.

Created spreadsheets of incoming bids, organization charts, rigs, platforms, etc.

Worked with managers in the field on drawings, specs, etc.

Client interaction

Proof drawings

Created and maintained filing system

Incoming / Outgoing correspondence

Distribution of faxes and emails

Scheduled / set up meetings (coffee, water, lunches, cookies, drinks, etc.)

Arranged travel

Maintained phone lists with clients, vendors, subcontractors

Created various forms for travel, accounting, etc.

Relief receptionist

Expense reports for Project Managers

Research regarding new discoveries, press releases, business opportunities, etc.

Assisted in organizing business activities (place, food, beverages, badges, etc.) Jacobs Engineering Group, Inc. (1992 – 1996)

Administrative Assistant – Environmental / Federal Projects Responsible for various large volume proposals incorporating text, graphics, and charts. Prepared contracts, POs, estimating, specifications, O&M manuals, and spreadsheets. Maintained library and vendor database, department mailing lists, making travel arrangements, scheduling conferences, conference calls, and meetings. Created and maintained vendor and project files; opened and directed mail and faxes; maintained supply inventory required for computers, printers, and office staff. CRSS Constructors / Division of Jacobs Engineering Administrative Assistant / Project Secretary – HISD Project Renewal Program Performed work for eight (8) project managers. Prepared contracts, POs, RFP’s, transmittals, contracts, and other correspondence to involved architectural firms, contractors, and clients. Telephone contact with vendors and clients. Kept client/vendor/project database. Arrange travel for project team and handled expense reports. Scheduled meetings and conference calls opened and distributed mail and faxes. Contract Secretarial Positions (1990 – 1992)


Legal: client/attorney contact, prepared pleadings and other legal documents, time and billing input, bank reconciliation’s, account payables/receivables, created and maintained files, and receptionist duties. CPA: account payables/receivables, financial statement preparation, bank reconciliation’s, correspondence with client and government agencies, receptionist duties, and tax-return preparation. Projects: prepared bid proposals, contact with consultants, subcontractors, school districts, air force bases, and various government entities.

Lorri Stewart

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McFall and Sartwelle (attorneys from Butler & Binion), (1987 – 1989) Litigation Secretary

Prepared pleadings, correspondence, contracts, and other legal instruments; filings with courts; prepared trial notebooks, time and billing input, client and court appointment scheduling, arranging depositions, maintaining litigation docket. Kept files up to date, handled accounts receivable/payable, open and directing mail and faxes, and receptionist duties.

Butler & Binion (1983 – 1987)

Legal Secretary / Accounting Assistant

Prepared correspondence, pleadings and other legal documents, court filings, firm billings, travel arrangements, account payables/receivables, maintain filing systems, appointment scheduling, open, and directing mail, and faxes.


Memorial High School, Houston, Texas 1983

Fundraising Committee for the Women’s Center of Brazoria County Planner for the annual fundraiser held in August. It is a 3 day event consisting of BBQ Cook-off, escorted motorcycle ride, auction, bike and car show, and lots of live entertainment. Prepare flyers, marketing, advertising, scheduling items needed for the fundraiser (dumpster, ice, etc.), auction items, and other donations for the wish list and help keep the locations open.

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