Admin Assistant

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Nahala Maghraby

** ******* *** ****** **** - Katamya

011******** • ac3heg@r.postjobfree.com

Personal statement

A conscientious and professional personal assistant with extensive experience in administration, PA and secretarial roles, currently seeking a new position as an Executive PA. A highly organised and efficient individual, whose thorough and precise approach to projects has yielded excellent results. Recent achievements with my current employer include the implementation of an innovative new filing and indexing system.

Key Skills

Proficiency in all areas of Microsoft Office, including Excel, Word and PowerPoint

Excellent communication skills, both written and verbal Employment History

Egypt Fleet Admin Assistant, Exxon Mobil, Heliopolis

(November 2015 – Current)

To assist with compiling tender documentation, reports and financial information.

To assist with compiling technical vehicle specifications and maintenance schedules in co- operation with Departmental Transport Officers, Workshops, suppliers and manufacturers as necessary, to meet operational customer requirements

Attend health and safety inspections and carry out assessments as directed.

To assist the Fleet Operations Manager to collate and maintain standard times for maintenance and repair work in County Workshops

To monitor and arrange garage equipment test dates liaise with suppliers and Service Managers accordingly

Manage all Fleet related control document

Ensure all contract related amendment, ADO rate change, Penalty/Incentive, No show...etc. have been executed in timely basis

Ensure data request (Such as truck, Distance etc.) to Add/ Change/ Delete and maintain in related systems have been executed in timely basis

Submit all Fleet KPIs/Report to related parties

Maintain and revise all Fleet admin document

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Provide administrative support on SSHE programs such as UDCR, Route card, PTRP, ...etc.

Provide SSHE expertise to Supervisors and team such as reviewing investigation report

Record Customer queries, delegate Fleet organization and feedback progress to related parties

Practices safety, ergonomics, controls integrity, efficiency and continuous process improvement

Process Global Smart Form & update Distribution list

Collect, track and report timekeeping activities/payroll exceptions, including vacation administration

Develop/maintain distribution lists and org charts

Responsible for all aspects of temporary employee contract administration, including managing/ tracking work transfers and reconciling agency invoices and submitting them for processing

Reviews T&Es for proper coding and guidelines adherence prior to submitting for approval

Additional duties include the following: payroll attesting and error rate tracking; oversees the overall vacation administration Support other team members during peak of activities, vacations, absences

Assist with special projects, initiative, strategic work items assigned by CS Management

Executes operational activities in compliance with Controls requirements of the respective business area

Blue Collars Recruitment

Auditing - Quality fleet visits (6/year)

Faculties Management

Health and food Safety Management

Monitoring Security contractors

Arranging for quarterly and monthly events

Petty Cash

Medical approvals

Schedule meetings / Order Catering

Travel arrangements

Expense Reports

Office Safety Inspections

Invoice Processing

Schedule Records Retention

Uniform Purchasing

Manage calendar and schedules appointments; provides background material when necessary

Organize logistics for internal and external meetings

Ensure controlled records are filed in the appropriate location

Coordinate employee recognition events

PA to Commercial Director, Daltex Corp, Giza

(November 2014 – November 2015)

Helped provide a safer workplace by cataloguing and dispatching health and safety information and posters for the whole company

Diary management, typing correspondence and documents, creating presentations and creating meeting minutes

Prepare agendas and make arrangements and meetings, Compile and distribute minutes of meetings.

Provide word-processing and secretarial support, Type confidential documents on a word processing system.

Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution, Prepare responses to correspondence. Free CV template by reed.co.uk

Manage and maintain executives' schedules as well as Preparing invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.

Event organizing.

Achievements and responsibilities:

Implemented a change of stationery supplier, reducing costs by 20%

Reorganised the meeting booking process, implementing an online system which all staff can access, leading to reduced diary conflicts within the team

Devised and implemented a new filing and indexing system for files, resulting in greater ease of access and a more time-efficient process

Helped provide a safer workplace by cataloguing and dispatching health and safety information and posters for the whole company

Diary management, typing correspondence and documents, creating presentations and creating meeting minutes

Prepare agendas and make arrangements and meetings, Compile and distribute minutes of meetings.

Provide word-processing and secretarial support, Type confidential documents on a word processing system.

Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution, Prepare responses to correspondence.

Manage and maintain executives' schedules as well as Preparing invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.

Compiles, assimilate, and prepares confidential and sensitive documents, and briefs the administrator or executive regarding content.

Plan and manage preparations for professional events and conventions.

Coordinate and assist the professional or administrator’s schedule to organize events, sessions, and conventions, Recommend actions to be carried out for workplace expenses like supply, devices & stationary needs.

Manage the meeting logistics, attend and record minutes o meetings; facilitate board communications;

Maintain key corporate documents and records;

Maintain office correspondence, Handle customer complaints and inquiries & Attend conferences and training & Most importantly maintain confidentiality of sensitive data.

Develop and implementing new administrative systems, such as record management & Design a filing system and ensuring that these systems are up-to-date.

Liaise with colleagues and external contacts to book travel and accommodation.

Organize the office layout and maintaining supplies of stationery and equipment.

Organize and chairing meetings with the staff; this may include typing the agenda and taking minutes, Make travel arrangements for executives, Write reports for management and delivering presentations.

Develop a procedure for maintaining records & Keep track of all office expenses and Petty- Cash

Admin Assistant, Ministry of Finance, Nasr City

(August 2012 – February 2014)

Achievements and responsibilities:

Minister's Media Office – Media Advisor admin assistant

Debt Unit – Advisor to the minister admin assistant

Sukuk Central Unit – Advisor to the minister admin assistant

Law department – Advisor to the minister admin assistant

Electronic Certification and authentication Unit - Advisor to the minister admin assistant Free CV template by reed.co.uk

English Teacher, Bumble Bee Nursery and Pre School, Giza

(September 2010 – July 2012)

English Teacher, The Baby Academy, Giza

(November 2008 – August 2010)

Marketing Co-ordinator, Domino’s Pizza, Helopolis

(June 2008 – September 2008)

Education

AUC- HR Diploma

(September 2009 – September 2010)

Cairo University - Mass communication

(September 2004 – June 2008)

Ramsis College For Girls – General High School Certficate) References

References are available upon request.

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