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Accounts Payable Sales

Union City, California, United States
November 27, 2017

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***** ******* ***

Union City, CA 94587

Cell #510-***-****


OBJETIVE: Seeking a position in Accounting where extensive experience and expertise will be further developed and utilized.


03/05 to Present Senior Accounts Payable Specialist, Operating Engineers Local Union #3

1620 South Loop Road, Alameda, CA 94502

Code expenses to appropriate G/L accounts and categories for LM2 reporting

Verify invoices and check registers to ensure proper authorizations are obtained

Post invoices to accounting software (SAGE)

Handle vendor calls and correspondences as requested

Obtain vendor’s W-9 information

Reconcile monthly miscellaneous cash receipts

Post journal entries adjustments

Manages monthly disbursements reports for Executive Board Meeting

Prepare and generate quarterly credit cards reports for Executive Board Review

Process and remit payments (but not limited to): Executive Boards, Bylaws/Election Committees Meeting Expenses, Political Action Committee Contributions, Credit Cards, Employees Benefits (Health & Welfare, Pension, Group Life Insurance), Garnishments, and Union Dues

Ensure supporting documents are enclosed (including itemized meal receipts as required by the Department of Labor)

Process monthly recurring charges (rents, janitorial, landscaping, and per capita taxes to various Building Trades and Central Labor Councils)

Disburse payments using multi-funds (General Fund, Building Holding, Picnic…etc.)

Calculate and generate Sales/Use Tax monthly prepayment and quarterly reports

Generate annual LM2 Reports (Schedule 9-Accounts Payable and Schedule 1-Accounts Receivable Aging)

Generate billing to various intercompany and other related entities

Perform back-up to other accounting as needed-A/R: Billing, Cash Receipts, and Dues

Perform special projects for Director of Finance as necessary

06/99 – 10/04 Accounts Payable Specialist, Metcal Incorporated

1530 O’Brien Drive, Menlo Park, CA 94025

3-way match - invoice to receiver and purchase order

Code expense to appropriate G/L account and cost center

Interface with appropriate department supervisor/manager to obtain proper payment approval

Audit vendor invoices for price/quantity discrepancy based on purchase order and receiver

Process and oversee employees travel expense reimbursement and American bills

Identify taxable items and calculate Sales/Use Tax

Analyze and issue debit memos for returns and inventory sales items to vendors

Post invoices into accounting software system (Glovia)

Issue checks, match checks to invoices and check copies

Set-up vendor accounts and provide resale certificates to various suppliers

Generate and post journal entries month-end accruals and adjustments

Disburses petty cash

Handle vendor calls and correspondence as requested

Obtain vendor’s W-9 information and issue manual 1099’s

Reconcile various general ledger accounts on a monthly basis

Calculate and generate monthly sales representative commissions

Identify and post monthly fixed assets depreciation expense report

Locate and tag assets additions/disposals

Reconcile fixed assets general ledger accounts to sub-ledger by categories

Prepare and generate annual property tax reporting to various counties

Submit annual tax schedule reports of fixed assets

Assist with yearly audit schedules preparation

03/95 – 12/99 Accounts Payable Specialist II, Meris Laboratories, Inc., 1075 E Brokaw Rd., San Jose, CA

Full cycle accounts payable: 3-way match, coding, posting, weekly check run, obtain invoices approvals, month-end reports, set-up vendor accounts, monthly accruals, journal entries, 1099’s and reconcile various general ledger accounts

04/93 – 03/95 Cash Processor, Meris Laboratories, Inc., 1075 E. Brokaw Rd., San Jose, CA

Sort mail, batch checks and back ups accordingly

Process credit cards charges for authorization

Calculate totals: checks/cash/credit cards payments

Prepare deposit tickets and reconcile bank statements

11/91 – 04/93 Accounts Receivable/Billing Specialist

Post cash receipts to appropriate accounts

Research unapplied payments

Identify and process credit write-offs

AWARD: 2000 Presidential Award (Lead, Commit and Exceed) for outstanding service

EDUCATION: Bachelor Degree in Business Administration – Accounting & Human Resources


Knowledge of Generally Accepted Accounting Principles (GAAP)

SAGE/MAS 200, Glovia and Certificate in Quickbooks

Highly Proficient level computer skills: Excel/Word/Outlook/Access/Power Point

Ability to type 35-50 wpm and use of 10-key by touch

Ability to manage, organize, multi-task the activities with shifting priorities

Detailed oriented and the ability to work in fast paced environment-limited supervision

Ability to evaluate and resolve issues on a timely manner

Ability to maintain good relationship amongst colleagues, affiliates, vendors, and customers

REFERENCES: Furnish upon request

Contact this candidate