ELLEN SANCHEZ-SIMMONS
Union City, CA 94587
Cell #510-***-****
Email: ac3h3u@r.postjobfree.com
OBJETIVE: Seeking a position in Accounting where extensive experience and expertise will be further developed and utilized.
EXPERIENCES:
03/05 to Present Senior Accounts Payable Specialist, Operating Engineers Local Union #3
1620 South Loop Road, Alameda, CA 94502
Code expenses to appropriate G/L accounts and categories for LM2 reporting
Verify invoices and check registers to ensure proper authorizations are obtained
Post invoices to accounting software (SAGE)
Handle vendor calls and correspondences as requested
Obtain vendor’s W-9 information
Reconcile monthly miscellaneous cash receipts
Post journal entries adjustments
Manages monthly disbursements reports for Executive Board Meeting
Prepare and generate quarterly credit cards reports for Executive Board Review
Process and remit payments (but not limited to): Executive Boards, Bylaws/Election Committees Meeting Expenses, Political Action Committee Contributions, Credit Cards, Employees Benefits (Health & Welfare, Pension, Group Life Insurance), Garnishments, and Union Dues
Ensure supporting documents are enclosed (including itemized meal receipts as required by the Department of Labor)
Process monthly recurring charges (rents, janitorial, landscaping, and per capita taxes to various Building Trades and Central Labor Councils)
Disburse payments using multi-funds (General Fund, Building Holding, Picnic…etc.)
Calculate and generate Sales/Use Tax monthly prepayment and quarterly reports
Generate annual LM2 Reports (Schedule 9-Accounts Payable and Schedule 1-Accounts Receivable Aging)
Generate billing to various intercompany and other related entities
Perform back-up to other accounting as needed-A/R: Billing, Cash Receipts, and Dues
Perform special projects for Director of Finance as necessary
06/99 – 10/04 Accounts Payable Specialist, Metcal Incorporated
1530 O’Brien Drive, Menlo Park, CA 94025
3-way match - invoice to receiver and purchase order
Code expense to appropriate G/L account and cost center
Interface with appropriate department supervisor/manager to obtain proper payment approval
Audit vendor invoices for price/quantity discrepancy based on purchase order and receiver
Process and oversee employees travel expense reimbursement and American bills
Identify taxable items and calculate Sales/Use Tax
Analyze and issue debit memos for returns and inventory sales items to vendors
Post invoices into accounting software system (Glovia)
Issue checks, match checks to invoices and check copies
Set-up vendor accounts and provide resale certificates to various suppliers
Generate and post journal entries month-end accruals and adjustments
Disburses petty cash
Handle vendor calls and correspondence as requested
Obtain vendor’s W-9 information and issue manual 1099’s
Reconcile various general ledger accounts on a monthly basis
Calculate and generate monthly sales representative commissions
Identify and post monthly fixed assets depreciation expense report
Locate and tag assets additions/disposals
Reconcile fixed assets general ledger accounts to sub-ledger by categories
Prepare and generate annual property tax reporting to various counties
Submit annual tax schedule reports of fixed assets
Assist with yearly audit schedules preparation
03/95 – 12/99 Accounts Payable Specialist II, Meris Laboratories, Inc., 1075 E Brokaw Rd., San Jose, CA
Full cycle accounts payable: 3-way match, coding, posting, weekly check run, obtain invoices approvals, month-end reports, set-up vendor accounts, monthly accruals, journal entries, 1099’s and reconcile various general ledger accounts
04/93 – 03/95 Cash Processor, Meris Laboratories, Inc., 1075 E. Brokaw Rd., San Jose, CA
Sort mail, batch checks and back ups accordingly
Process credit cards charges for authorization
Calculate totals: checks/cash/credit cards payments
Prepare deposit tickets and reconcile bank statements
11/91 – 04/93 Accounts Receivable/Billing Specialist
Post cash receipts to appropriate accounts
Research unapplied payments
Identify and process credit write-offs
AWARD: 2000 Presidential Award (Lead, Commit and Exceed) for outstanding service
EDUCATION: Bachelor Degree in Business Administration – Accounting & Human Resources
SKILLS:
Knowledge of Generally Accepted Accounting Principles (GAAP)
SAGE/MAS 200, Glovia and Certificate in Quickbooks
Highly Proficient level computer skills: Excel/Word/Outlook/Access/Power Point
Ability to type 35-50 wpm and use of 10-key by touch
Ability to manage, organize, multi-task the activities with shifting priorities
Detailed oriented and the ability to work in fast paced environment-limited supervision
Ability to evaluate and resolve issues on a timely manner
Ability to maintain good relationship amongst colleagues, affiliates, vendors, and customers
REFERENCES: Furnish upon request