CURRICULUM VITAE

NAME : FAWAD MAJEED BALA

SPECIALISATION : Document Controller / Administrator / Project Coordinator

NATIONALITY : Pakistani

DATE OF BIRTH : 07 May, 1970

RELIGION : Islam

DRIVING LISCENCE : SAUDI ARABIA / PAKISTAN

EDUCATION : Master of Computer Science from Al-Khair University (Azad Jammu and Kashmir) Pakistan.

COMPUTER LITERACY : MS OFFICE (Word, Excel, Power Point, MS Access), Adobe Acrobat, Linux, Oracle, Database Management Systems.

LANGUAGES

RESUME OF EXPERIENCE AND QUALIFICATIONS

Working as a Document Controller with more than twenty two (22) years of practical experience in KSA and Pakistan. Currently assigned as Project Document Controller in Alrabiah Consulting Engineers Company, Dammam, Saudi Arabia.

As a Document Controller I have been managing the office procedures from all disciplines. I have the ability to handle confidential files and other pertinent jobs as directed by the Manager. Generally responsible for maintaining office procedures, and controlling drawings/documents used by engineers and concerned persons. I also have good customer relations background and can deal with the big client.

Worked in a Pakistani bank as Systems Support /Administrator, and was responsible for management and configuration of IT systems at bank branches. Maintained confidentiality and followed procedures for maintaining documentation and inventory assessment of IT equipment’s.

Worked in Pakistan Telecommunication Company Limited in Pakistan as Data Controller. During stay in this company, I gained good customer-relations exposure while providing technical support to corporate clients regarding billing.

In Summary, as a Document Controller with expertise in document flow procedures, filing systems, organizing/controlling project deliverables including but not limited to drawings, specifications, vendor submittals, manuals, codes & specifications, etc. with ability to establish and maintain an effective filing and archiving system for paper documents and electronic documents and files in accordance with company and archiving procedures. Possessing extensive knowledge of electronic data management systems, electronic filing systems, excellent management, communication, organization, multi-tasking and target oriented skills.

PROFESSIONAL CAREER:

PERIOD

2010 – To date

EMPLOYER

Alrabiah Consulting Engineers

POSITION/ACTIVITY

Document Controller

Dammam, K. S. A.

2008 - 2009

NIB Bank Limited Lahore, Pakistan.

System Support Engineer

1992 - 2008

Pakistan Telecommunication

Company Ltd.

Data Controller

Lahore, Pakistan.

SELECTED ASSIGNMENTS:

Jan 2010 to Date Alrabiah Consulting Engineers. Dammam, K. S. A.

Jul 2014 to date Client: Dammam Commercial Port under International Ports Services Co. Ltd (IPS). A member of Hutchison Ports Holding Group.

Project Type: Container Terminal Expansion Project, Development of berth, Yards concrete pavements, Berth maintenance and dredging.

Project Cost: 22,396,666.00 SR

Apr 2013 to Jun, 2014 Client: Ministry of Finance

Project Type: Construction of Administration and Housing Buildings at Ruqi Border Exit Project at KSA-Kuwait border.

Project Cost: 1,476,690,336.00 SR

Jan 2010 to Mar, 2013 Client: Royal Commission for Yanbu, KSA.

Project Type: Construction of Doctors, Nurses and Public Housing.

Project Cost: 635,859,347.00 SR

Primary Responsibilities:

Preparation of daily/weekly/monthly reports for the Resident Engineer, QS and Planning Engineer for preparing monthly statements, final accounts and invoices for submission to the Consultant/Client. Record day to day activities with photographs. Record and follow up approvals of materials, method statements, and shop drawings. Receiving and dispatching mails and faxes and documents as per ISO management systems and procedures.

Organizing, maintaining papers and electronic files, disseminating information by using the telephone, mail services and e-mails, etc.

Developed, maintained and updated Document Control & tracking systems using EDMS software into the Projects, Recording and updating all outgoing & incoming documents (document numbering, revision control, controlled documents, workflows, document review cycles, document archiving, issue of documentation to clients, etc.) for the construction & design managements, design teams and construction managements, etc. Oversee the processing of all incoming & outgoing correspondences, meeting minutes, reports, telephone conversation records and expedite replies to unanswered correspondences, invoices, submittals, etc.

Document control of the Project Records, Project Specifications, Engineering Drawings, Tender Documents, etc. as per ISO Management Systems and Procedures.

Coordination in ensuring that all project information is checked, verified and periodically updated. Process all information received in accordance with predefined matrices within agreed timelines. Processed both design and contractor documents in accordance to project procedures, guidelines and controls.

Assisted in the coordination and management of all project documentation requirements in the early and final handover requirements.

Mar 2008 to Dec 2009 System Support Engineer at NIB Bank Limited, Lahore, Pakistan.

Primary Responsibilities:

Managed, configured and setup IT systems (Hardware & Software’s) in the bank branch sites.

Supported and maintained end user requirements, including troubleshooting, maintenance and training.

Identified and resolved routine operational systems problems.

Installed and operated LAN, WAN and dial access services for operations.

Planned and performed appropriate procedures, documentation, inventory assessment, and other procedures related to IT.

Maintained Inventory and provided accounting for resources including software, server, PCs and laptops.

Worked with a team to automate management tasks, streamline processes and perform standard administration functions as needed.

Reviewed new procedures, manuals, and system enhancements and suggested revisions.

Dec 1992 to Feb 2008 Data Controller at Pakistan Telecommunication Company Limited, Lahore, Pakistan.

Primary Responsibilities:

In charge of library of backed up data of more than 5000 data storage media.

Performed trouble shooting of software/hardware issues arising during operation of the billing process.

Assisted in technical support to corporate clients regarding billing.

Prepare billing reports from database as required by the management.

Assisted in ensuring that errors and omissions are to be corrected before handing over of billing vouchers.

Prepared administrative documents and supported with the creation of forms, standards, procedures & policies using MS Office.

Received, tracked, and processed invoices and records.

Assisted departments with queries on documentation requirements & submissions.

Achievements:

Received “Employee of the Year -2011” award for outstanding performance in Alrabiah Consulting Engineers Company.

Received “Employee of the Month –March 2011” award for outstanding performance in Alrabiah Consulting Engineers Company.

Received “Employee of the Month –December 2012” award for outstanding performance in Alrabiah Consulting Engineers Company.

Trained junior document controllers in data management systems (DMS).

Diplomas & Certifications:

Postgraduate Diploma in Administration Science with specialization in MANAGEMENT INFORMATION SYSTEM from PUNJAB UNIVERSITY, Pakistan.

Post Graduate Diploma in MIS/Software Engineering from Institute of Business Operation and Software Solutions (IBOSS), Pakistan.

LINUX End User Training from Pakistan Computer Bureau (Min of Information Tech), Pakistan.

Oracle 9i from LISSBA College of Computer & Management Sciences, Pakistan.

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