ARLENE L. PARKS *** Chelsea Avenue, West Babylon, New York 11704

516-***-**** (Cell) / 631-***-**** (Home) / e-mail: ac3eps@r.postjobfree.com

SUMMARY

An accomplished and highly skilled professional, supporting the needs of both ‘C’ level and groups of senior management personnel. Demonstrated capabilities including completing project management from inception to completion, preparing travel logistics, correspondence, reports and performing as a liaison to internal department personnel and outside clients. A well-organized, detail and deadline oriented self-starter, who handles multi-tasking effectively, possessing excellent communication and problem solving abilities. Reliable and entrusted with highly confidential materials. *Notary Public

Computer proficiency includes MS Word, Excel, PowerPoint, Outlook, Concur, SAP and Access

PROFESSIONAL EXPERIENCE

Liberty Health Advantage HMO, Melville, NY 2014-2017

EA/Office Manager/ HR Administrator (non-renewal filed for licensing)

EA support functions for COO; all senior staff and including outside sales Marketing personnel including planning events and internal meetings.

Effectively managed corporate office, maintained vendor relationships and billed invoices.

Implemented policies and procedures for HR functions, including payroll processing (PTO), production of documents, and owned company database for record maintenance, ordered office

supplies.

Created & updated internal database for Compliance industry standards preforming mandated monthly government sanctions.

HR point person for Employee Handbook, new hires (on-boarding orientation) and benefits administrator.

Bracco Diagnostics Inc., Melville, NY 2012-2014

Executive Administrator to Senior Directors; Regulatory Affairs (Medical Device) and Director of Corporate Labeling Unit (2 year contract)

Liaison with internal departments and outside vendors/ consultants on behalf of Directors & RA.

Ensured all invoices were paid, prepared purchasing orders and assuring budget lines are assigned for project/product lines using SAP.

Arranged all travel logistics, meetings and trainings and reconciled all expenses using Concur.

Managed files for Safety Data Exchange Agreements, create indexes, TOC, filings and design history files.

Documentation management (FDA), renewals, new registrations, submissions and electronic filings for Canada and NY servers. (Expresso)

Worked in tandem with all working groups (RA, QA, Design) for time sensitive project and deadlines.

Provided all general administrative functions for entire office staff using decision making abilities.

Proven learner of intern systems used to create work flow and get approvals completed in a timely fashion.

Adecco North America, Melville, NY 2011-2012

Executive Assistant, Corporate HQ to Human Resources Senior Vice President, General Staffing US; Vice President of Adecco Solutions & Senior Director, HR Business Partner

Scheduled department weekly meetings for Directors and team staff members preparing agendas and other related materials, inviting various department heads for company updates and guest speakers.

Prepared pivot charts & executed PowerPoint decks for “Great Place to Work” statistics and results for SVP delivery across the US company business lines and regional divisions.

Managed complex Outlook calendar appointments for calls, meetings and presentations, totaling 30+ appointments weekly, including WebEx and Video conferencing.

Utilized Concur Expense system prepared and analyze logistics and costs for domestic & international travel

Ensured communications are carried out throughout internal Business Partners and departments in HR.

Henry Schein, Inc., Melville, NY 2008- 2011

Legal Administrative Assistant to Vice President; and Manager, Legal Services and Administration

Scheduled department monthly meetings for staff and support staff, totaling 15 members including agenda and other related materials. Recorded files in LawTrac system.

Managed complex Outlook calendar appointments for domestic and international calls, meetings and presentations, totaling 30 appointments weekly, including WebEx and Video conferencing.

Performed as a liaison between Regulatory Affairs staff and outside Regulatory/Legal Consultants, covering all aspects of due diligence projects.

Handled logistical planning and scheduling for travel arrangements for international and domestic site visits/consultants visits. Utilized Concur Expense system in tracking and reconciling business expenses.

Maintained Professional Association Memberships, scheduled attendance for Webinars and Seminars, obtaining speaker info and organizing related materials. Attendance ranged up to 2,000 participants.

Prepared new hire requisitions and related HR required documents for interns/externs/new department hires.

Handled invoices to be paid, reviewed charges and appropriating cost to proper cost center; updated spreadsheet for regulatory costs related to annual budgeting.

American Home Mortgage Corporation, Melville, NY 2006- 2008

Executive Assistant to General Counsel/Legal Assistance to Senior Deputy Counsel/Chief Compliance Officer

Managed and delegated all litigation actions for the Legal Department staff attorneys.

Received and transmitted Service of Process (SOP) for Company’s legal and servicing divisions, including subpoena service using tracking system developed for follow up.

Served as Custodian of Records, receiving and complying with all subpoenas and maintaining litigation files.

Transmitted time sensitive hearing dates to servicing division for timely action.

Utilized E-Time Administrator Payroll system.

Retained on staff during Bankruptcy proceedings to assist Trustees.

Suffolk County Legislature, Huntington, NY 2000- 2005

Executive and Personal Assistant/Legislative Aide to the Honorable Allan E. Binder, Legislator

Acted as liaison with various County department personnel in resolving issues on behalf of District 16 constituents (Health Department, Social Services, and Real Estate department et al).

Represented Legislator Binder at Legislative Commission meetings and various other meetings and local community events. Tracked active legislation in committee meetings for Legislator’s review

Prepared and presented Legislative Proclamations to recipients.

Organized local events, meetings and appearances with local media and photographers.

Ensured compliance with all aspects of office policy, including travel expenses, personnel time keeping, petty cash vouchers and ordering supplies for district office.

Assisted Legislator in keeping daily calendar and appearances.

EDUCATION

Fashion Institute of Technology, New York, NY; Associate Degree - Fashion Buying & Business Merchandising

RELATED TRAINING

Microsoft Certificate from New Horizons Computer Center, Melville, NY

Microsoft Certificate from Suffolk County Community College, Brentwood, NY

LICENSE

Current New York State Notary Public

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