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CEO personal assistant

Location:
Riyadh, Riyadh Province, Saudi Arabia
Salary:
10000
Posted:
November 14, 2017

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Yasmin Ahmed rashwan

Mobile: +*** *********

Email: ac3be6@r.postjobfree.com

EDUCATION

Year

Course

Specialization

Board/University

**** – 2006

Bachelor

English Commerce

Cairo University

2008 – 2009

Post Graduate

Economics

Cairo University

2012

Certification

Pre Masters of Business

American Chamber of Egypt

PROFESSIONAL SYNOPSIS

Has more than Ten years of experience in commercial sales, Accounting and Executive assistance manager. Experienced, motivated, self-starter, multi-task and ability to work independently to contribute to a growing and dynamic company in a position which would allow me to unitize and enable to acquire new abilities. Language skills include fluent Arabic, English and French.

PROFESSIONAL EXPERIENCE

Gulf Insurance Broker - GIB, Saudi Arabia CEO Executive Assistance Aug’14 - Present

ROLES AND RESPONSIBILITIES

1. Provides comprehensive support services to the CEO/President that ensures a professional, responsive and effective experience with the organization as a whole.

2. Provides sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements.

3. Administers correspondence, manages incoming calls, and prioritizes phone messages, emails and mail. Handles all calls and visitors with grace, sophistication and professionalism.

Writes error-free, eloquent emails and letters for various events and announcements. Updates and maintains phone lists for CEO. Manages contacts using Outlook to conduct up-to-date database entry, tracks VIP relations and correspondence; facilitates relationships by familiarizing his/herself with various life events (such as birthdays, and other major milestones). Provides complex travel arrangements. Becomes familiar with the specific, detailed needs of the CEO and travel partners; creates consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last minute changes or cancellations. Accurately tracks expenses for CEO by managing credit cards and receipts. Processes and submits receipts accurately and on schedule. Maintains confidentiality and uses a high degree of discretion. Works in a professional and focused manner to schedule internal and external meetings including, but not limited to, GPI Board and subcommittees, project teams, etc. Prepares for meetings including ordering lunch, booking conference rooms, setting up projector or video conferencing units. Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences. Takes notes and distributes meeting minutes, agendas and meeting packages. Works closely with Greater Portland team to arrange meetings and events as needed. Assists with recruitment efforts, new hire orientations, on-boarding and terminations. Acts as a liaison with landlord and building management on any office-related issues. Acts as a liaison with outsourced IT consultant on all technology-related issues, including rapidly responding to staff problems and network outages. Acts as a liaison with the organization’s outsourced HR service firm, acting as the onsite HR presence for Greater Portland Inc. Acts as a liaison with the Board of Directors as needed. Sets-up staff meetings, maintains electronic staff calendars and organizes team events. Answers and directs calls and emails of the CEO of a general nature. Provides timely and proactive management of the organization’s office environment. Maintains physical and electronic office filing systems for CEO. General Maintains punctual, regular and predictable attendance. Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder. Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with guests, vendors, and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure. Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude. Provides systematic and dependable follow up, as well as a high level of organization and preparedness. Maintains workflow under pressure and in a fast-paced, high-profile work environment. Respectfully takes direction from CEO. Other duties as assigned.

Layan Elkhayer- Right Away Agency, Saudi Arabia CEO Executive Assistance Feb’12-Aug’14

ROLES AND RESPONSIBILITIES

Maintained multidimensional complex calendar events and created highly effective organized filing system

Prioritized emails, received incoming calls, scheduled board and foundation meetings

Booked conference rooms, arranged out of town conferences, travel and hotel accommodations

Provided administrative secretarial support to executive management in a high pressured environment

Exercise independent judgment, decision-making abilities and high level of confidentiality

Assisting executives with detailed functions associated with schedule conference calls, meetings, conference

Rooms and travel arrangements. Prepare materials needed by Director for meetings and telephone calls

Posting announcements, performance posters, receiving/distributing/responding to department mail

Marketing Supervisor duties as:

Making interviews for the new sales team, pick the suitable candidates for the sales agent position

Train the new hired on the sales course,

Examine their work

Manage the sales call center, targets, and daily participation.

Provide daily basis report to the CEO to monitor and records and the sales performance

TEPCO, Egypt Executive Assistant-Coordinator cum logistics specialist Dec’11-Jan’12

ROLES AND RESPONSIBILITIES

Translates knowledge of these functional elements into the hardware and software system design and the support system required to field and maintain these systems.

Aids in evaluating and establishing logistics support analysis.

Assists in the logistic support planning and scheduling process.

Assists in planning, coordinating and scheduling retrofit actions.

Experienced and knowledgeable in the acquisition logistics and systems acquisition processes.

Utilizes experience and knowledge to ensure logistics support requirements are designed into acquisition programs by separately or collectively working issues involving the logistics elements

Assists in reviewing and evaluating Government Furnished Equipment/Property (GFE/P) requirements that are proposed by the prime contractor or by potential bidders in the RFP process.

Maintains accountability records and databases for GFE/P employed in developmental and production contracts and assists in disposal of GFE/P.

Assists in research, acquisition and tracking of GFE/P during all phases of the program life cycle.

Monitors prime contractor performance in executing the Technical Order (TO) process and assists in evaluating technical order products.

Provides advice and assistance in preparing TO inputs to the RFP/contract Supports the Government Team at the facility management help desk by maintaining and updating a centralized work

Raytheon, Egypt Executive assistant/office manager Sep’09-Nov’11

ROLES AND RESPONSIBILITIES

Performing all secretarial duties such as: filing, scheduling meetings, processing various department signature books.

Responsible for handling and managing all administrative matters for the day to day business within the executive office.

Arrange various meetings, either to take notes or minutes or to inform.

Prepare invoices, reports, memos, letters, financial statements and other documents.

Attend meetings to record minutes and reports.

Maintains calendars; schedules and coordinates appointments for RM (Regional Manager).

Prepare correspondence, reports, and materials for publications and presentations.

Setup President's travel arrangements, flights, and hotels.

Setup accommodation and entertainment arrangements for company visitors.

Maintain President's calendar.

Prepare and maintain President's expense report.

Setup and coordinate meetings and conferences. Create, transcribe, and distribute meeting agendas and minutes.

Answer telephones and handle in appropriate manner.

Meet and greet clients and visitors.

Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.

Maintain hard copy and electronic filing system.

Sign for UPS/Fed Ex/Airborne packages.

Research, price, and purchase office furniture and supplies.

Coordinate project-based work.

Supervise support staff.

Other duties as assigned

Tele Performance Tele Sales Agent 2006-2008

CONTINUING PROFESSIONAL DEVELOPMENT

Pre Master of Business from American Chamber of Egypt – 2012 (original Certification to be provided)

REFERENCES

James Piner : Raytheon CEO ; +202.25200551

السيره الذاتيه

الاسم :- ياسمين احمد رشوان

تاريخ الميلاد:- 15/6/1985

العنوان:- الرياض

الجنسيه:- مصريه

رقم التليفون :- 056*******

المؤهلات :-

بكالريوس محاسبه باللغه الانجليزيه- كليه تجاره انجليزى جامعه القاهره 2006

دبلومه اوراق ماليه وسوق الاسهم والسندات- كليه الاقتصاد والعلوم السياسيه 2009

تمهيدى ماجيستر اداره اعمال- الغرفه التجاريه الامريكيه 2011

الخبرات:- +10 سنوات خبره فى اداره الاعمال والسكرتاريه و الموارد البشريه وخدمه العملاء والمبيعات وجميع الاعمال الداريه و المكتبيه والعلاقات العامه والتعامل مع كبار العملاء و الشخصيات الخاصه

اللغات:- لغه عربيه (اللغه الام), لغه انجليزيه (اتقان تام), لغه فرنسيه (مستوى جيد)

مهارات الحاسب الالى:- جميع البرامج اتقان تام

الخبره المهنيه:-

6/2006-6/2007 سيتى بنك مصر- ممثل خدمه عملاء ومبيعات

7/2007-7/2008 يونيون اير مصر- ممثل خدمه عملاء

8/2008-5/2012 راثيون العالميه- سكرتيره تنفيذيه ثم مديره مكتب رئيس الشركه

7/2012- 2/2014 ليان الخير مكه- مديره مكتب رئيس الشركه

5/2015- الحالى الخليج لوساطه التأمين- مساعده تنفيذيه للرئيس التنفيذى



Contact this candidate