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Sales Administrator/purchase/supply chain

Dubai, Dubai, United Arab Emirates
10000.00 aed
November 13, 2017

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Mobile : 009**-**-*******

: 009**-**-*******

PassPort No:G1060930

Driving Licence No.: 1659926

Visa : Husband’s sponsorship

Visa validity: Upto Nov.2017

PPeerrssoonnaall DDaattaa::

Gender : Female

Date of Birth : 25/05/1984

Nationality : Indian

Father : Gopi.K.G

LLaanngguuaaggeess KKnnoowwnn::

English. (Write,Read,Speak)


Hindi. (Read,Speak,Write)



To pursue a successful, challenging & exciting career while being able to dispense my maximum potential to the benefit of the organization and at the same time acquiring knowledge on the road to success.



An Engineer with 10 years UAE experience in Business Administration, Sales Support and Indoor sales, Procurement, Tendering and Supply chain Management.

Working as a Senior Technical Engineer/Sales administrator in Dubai (2007-Till date.)

Worked as a Service Engineer in Dubai (2007-2009)

Worked as a Lecturer in India (2006-2007)


Course Institution / University Year Grade

B. Tech



JECC Thrissur-Kerala.

(University of Calicut)


1st Class

Pree Degree


Sri.Vyasa NSS College,

Thrissur. (State Board of Kerala )

2002 1st Class

10th Govt.Girls High School,

(State Board Of Kerala)

2000 1st Class


Programming tools (C, C++, JAVA, Visual Basic 6.0)

Primavera Project planner

MS Office Expert (Word, Excel, Power point)

Basics of AutoCAD.


Service and Calibration of Surveying Equipments like Total station, Auto level, Theodolites, Laser Equipments etc.

Service and calibration of NDT instruments like XRF Analysers, Ultrasonic Thickness Gauges etc.


Creative, Hardworking, Sincere.

Energetic, Confident, Optimistic.

Truthful and God-fearing.


Working as a Business Administrator in Intergulf Corporation LLC, Dubai, UAE. Employment starting from January 2016 to till date. My work area covers as but not limited up to.

• Responsible for managing the Order-to-Cash cycle of the Business Process; this includes Order Verification, Quotation generation, Validation, Procurement, Supply, Invoicing and Payment Collections.

• Responsible for maintaining and managing pricing information and providing accurate costing information for the sales team.

• Responsible for keeping maintaining, managing and tracking agreements with Principals and other partners and alerting Business Units/Product Managers about their renewal on time.

• Responsible for providing regular, timely and accurate MIS on all aspects of this Business process to the Operations Head and Sr. Management. Responsible for keeping track of Tenders/RFPS/Renewals/AMCs and facilitating Bid Bonds and Performance Bonds. Our portfolio includes,

1. Analytical and Material testing Products


Weiss Technik-UK( Research Chambers )

Nuve-Turkey( Medical Refrigerators,Freezers,Centrifuges,Steam sterilizers etc E Instruments-USA( Air Quality Analysers)

Skyray Instruments( Hand held XRF Analysers)

AJ COPE,Cole Parmer,Thomas Scientific ( All Analytical and laboratory Equipments) 2. Healthcare products


Nitrocare-Turkey (Patient beds, Examination chairs, Stretchers etc) Medical Master-USA( Patient beds, Stretchers,trolleys,furniture etc) EEMMPPLLOOYYMMEENNTT SSTTAATTUUSS

Worked as a Senior Technical Engineer in Hillsborough Scientific & Technical Equipments Trading FZE, Dubai, UAE. Employment starting from June 2010 to December 2015.


Provide efficient & effective application engineering & product information support to customers and company employees covering all areas of company Sales business.

Searching for new clients who might benefit from company products or services and maximizing client potential in designated regions.

Developing long-term relationships with clients, through managing and interpreting their requirements.

Persuading clients that a product or service best satisfies their needs in terms of quality, price and delivery.

Negotiating tender and contract terms and conditions to meet both client and company needs.

Calculating client quotations and administering client accounts.

Providing pre-sales technical assistance and product education.

Communicate with Principles/Manufactures/Suppliers about customer requirement and taking quotations.

Making and submitting the offer to customers.

Execution of customer orders which includes placing PO to supplier, arranging payment as per their terms, arranging shipments etc.

Working on after-sales support services and providing technical back up as required.

Arranging and carrying out product training.

Analyzing costs and sales.

Preparing reports for head office and keeping customer records.

Meeting regular sales targets and coordinating sales projects.

Supporting marketing activities by attending trade shows, conferences and other marketing events.

Making technical presentations and demonstrating how a product meets client needs.

Liaising with other members of the sales team and other technical experts.

Helping in the design of custom-made products.

Providing training and producing support material for other members of the sales team.

Manage the movement of products/equipment/materials in and/or out of the country in accordance with organizational policy and procedure, and to comply with relevant local, country and international law and process.

Maintain and share with colleagues as appropriate, personal knowledge of all relevant import/export law and procedures; tariffs and duties; licenses and restrictions.

Communicate with export and import and related authorities, and customers & suppliers, in all relevant territories and countries to ensure efficient support and activities.

During order execution, negotiating and meeting the deadlines of the delivery schedule by liaising with various agencies.

Arranging shipments through management approved freight forwarders by considering their price and delivery schedule.

Managing import / export / customs clearance of goods (both Air and Sea).

Managing the warehouse by directly controlling the staff and assigning work as required and stock reports on monthly basis.

Coordinate the pick-up & delivery of express mail services (FedEx, UPS, etc.)

Producing outstanding logistic supports consistency, continuation, material administration, cautious and several other responsibilities based on the logistic programs

Monitor, record, analyze and report on activities, trends, results and recommendations relating to Import/Export activities.

Some of the main list of Suppliers/Manufactures which I’was handling (From staring quotation, placing LPO, arranging payment, shipment collection, customs clearance, delivery to customer and all other related works)

1. NDT Systems, USA (Main products: Ultrasonic thickness Gauges, Flaw detectors, Bond testers etc.) 2. E Instruments, USA(Air monitoring Analyzers and Monitors) 3.Arizona Instruments USA ( Gas Analyzers in Solid-Toxic Analysers,Moisture Analyzers,Mercury Analyzers )

4.MEECO Inc,USA(Moisture Analyzers in Gas )

5.Thomas Scientific,USA(All Analytical equipment)

6. Geomax Gmbh(All Surveying equipment like Total station, Auto level, Digital level etc.) 7. Metkon-Turkey, Chennai Metco-India, UTest-Turkey (Material testing products) etc. Managing the Calibration and QC Checking of complete range of testing & measurement instruments including :

NITON XRF Analysers (To analyse the chemical composition of metals, alloys, plastics etc.) from Thermo Fisher Scientific, USA.

Survey Instruments Total Station, Auto level, Digital level, Theodolites etc. from Geomax GmbH, Germany.

Ultrasonic thickness gauges, flaw detectors from NDT Systems, USA.

• Worked as a Service Engineer in BUSINESS COMMUNICATIONS L L C. Dubai, United Arab Emirates (From Dec 2007 to Aug 2009)

: Service and calibration of Surveying instruments and Analytical instruments.

• Worked as a Lecturer in Jyothy Engineering college, Kerala, India.(Handling JAVA Labs, Multimedia labs & VB Labs).From Aug 2006 to Dec 2007

: Elective Subjects:-System Programming, Artificial intelligence, Management Information system. Computer architecture, Data base management Systems, Digital Signal Processing, Wireless Communication, Internet Concepts & Technology.

TTRRAAIINNIINNGG PPRROOGGRRAAMMSS AATTTTEENNDDEEDD Application Training conducted by Niton XRF Analyzer, USA. Application Training conducted by Geomax,Switzerland. Application Training conducted by different Material Testing Products like Innovatest hardness tester, Newsonic and different analytical products (NDT Systems, USA, Spectron,Russia). DDEECCLLEERRAATTIIOONN

I consider myself familiar with Technical and Business Development aspects. I am also confident of my ability to work in a team. I hereby declare that the information furnished above is true to the best of my knowledge. RAJANI UDAYAN

Place : Dubai

Date: 24-10-2017.

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