Assistant Administrative
Resume:
Jennifer williams
*** ******* ******, *** *****, Jersey City, New Jersey 07307
***************@*****.***
PROFESSIONAL EXPERIENCE
Sullivan & Cromwell LLP, NY, NY 10/08/07 – Present
Administrative Legal Assistant
Provide administrative support to Partners and Associates of General Practice, Tax, and Litigation teams
Manage heavy call volume for Partners and Associates
Extensive Outlook (e-mail and calendar) management for partners and associates
Extensive calendar management using Outlook and coordinate meeting scheduling
Preparing shell documents (pleadings, discovery, motions, correspondence and exhibits)
Proofread material for accuracy before submission to lawyers
Proofread, format and finalize all outgoing documents (TOA and TOC)
Prepare Correspondence and Outgoing E-mail
Screen incoming calls, take accurate messages and direct calls as appropriate
Receive and open all incoming mail and distribute as directed
Prepare and process expense reports for attorneys
Coordinate with Office Services to arrange catering and printing of materials
Distribute and route materials to area attorneys
Maintain files and filing system to guarantee rapid retrieval
Preparing document production (encrypting media, drafting transmittal letters)
Scan and convert documents as needed
Electronically file documents
Obtain information and documents electronically
Preparation of time entries in a timely manner using InTapp Open
Set up conference calls both domestic and internationally
Heavy scheduling and organizing meetings, food and voucher arrangements
Coordinate extensive travel independently or via Amex travel department
Review invoices before submission to the Accounts Payable Department
Review client billing for transmission to the Accounting Department
Assist other departments on an as needed basis
JP Morgan Chase 07/2006 – 11/2006
Operations Assistant
Prepared packages for mail-out according customers’ request
Processed checks for payment
Responsible for truncated material according to customer advice
Maintained a daily log of customers’ specific request
Assisted Senior Management with various projects
Developed a file system of V.I.P’s
McCann Erickson 07/06
Executive Administrative Assistant (Temporary)
Served as assistant to the Personal Assistant of the Chairman and CEO
Greeted, welcomed and direct all visitors at the reception desk
Managed electronic calendars
Assisted Personal Assistant coordinate meetings and seminars
Screened and directed incoming calls
Created and edited documents, records and reports
Delivered mail and packages to team; handle shipment and
messenger delivery of packages
Assisted with projects as needed
Maintained group filing and archiving systems
Typed and formatted office correspondence (letters, memos, charts & graphs)
Government of the Commonwealth of Dominica
Secretary to the Honorable Attorney General 06/2001 – 06/2005
Prepared and processed legal documents (summonses, subpoenas, complaints, appeals, motions, and pretrial agreements)
Mailed, faxed or arranged for delivery of legal correspondence to clients, witnesses, and court officials
Received and placed telephone calls
Scheduled and made appointments on behalf of the Attorney General
Organized and maintained law libraries, documents, and case files
Assisted attorneys in collecting information
Drafted and typed office memoranda and letters
Reviewed legal publications and perform database searches to identify laws and court decisions relevant to pending cases
EDUCATION
Associate in Applied Science degree (A. A. S.) Borough of Manhattan
Business Administration Community College, NY (2008)
BBA Baruch College
Business Administration & Management (2019)
SKILLS
Microsoft Word, Excel, Outlook, Power Point, Publisher, Adobe Illustrator, Print Shop, Lotus Notes
Developed ability to work in a fast-paced atmosphere independently and with little supervision
Extreme organizational and communications skills
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