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Assistant Administrative

New York, New York, United States
January 30, 2018

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Jennifer williams

*** ******* ******, *** *****, Jersey City, New Jersey 07307



Sullivan & Cromwell LLP, NY, NY 10/08/07 – Present

Administrative Legal Assistant

Provide administrative support to Partners and Associates of General Practice, Tax, and Litigation teams

Manage heavy call volume for Partners and Associates

Extensive Outlook (e-mail and calendar) management for partners and associates

Extensive calendar management using Outlook and coordinate meeting scheduling

Preparing shell documents (pleadings, discovery, motions, correspondence and exhibits)

Proofread material for accuracy before submission to lawyers

Proofread, format and finalize all outgoing documents (TOA and TOC)

Prepare Correspondence and Outgoing E-mail

Screen incoming calls, take accurate messages and direct calls as appropriate

Receive and open all incoming mail and distribute as directed

Prepare and process expense reports for attorneys

Coordinate with Office Services to arrange catering and printing of materials

Distribute and route materials to area attorneys

Maintain files and filing system to guarantee rapid retrieval

Preparing document production (encrypting media, drafting transmittal letters)

Scan and convert documents as needed

Electronically file documents

Obtain information and documents electronically

Preparation of time entries in a timely manner using InTapp Open

Set up conference calls both domestic and internationally

Heavy scheduling and organizing meetings, food and voucher arrangements

Coordinate extensive travel independently or via Amex travel department

Review invoices before submission to the Accounts Payable Department

Review client billing for transmission to the Accounting Department

Assist other departments on an as needed basis

JP Morgan Chase 07/2006 – 11/2006

Operations Assistant

Prepared packages for mail-out according customers’ request

Processed checks for payment

Responsible for truncated material according to customer advice

Maintained a daily log of customers’ specific request

Assisted Senior Management with various projects

Developed a file system of V.I.P’s

McCann Erickson 07/06

Executive Administrative Assistant (Temporary)

Served as assistant to the Personal Assistant of the Chairman and CEO

Greeted, welcomed and direct all visitors at the reception desk

Managed electronic calendars

Assisted Personal Assistant coordinate meetings and seminars

Screened and directed incoming calls

Created and edited documents, records and reports

Delivered mail and packages to team; handle shipment and

messenger delivery of packages

Assisted with projects as needed

Maintained group filing and archiving systems

Typed and formatted office correspondence (letters, memos, charts & graphs)

Government of the Commonwealth of Dominica

Secretary to the Honorable Attorney General 06/2001 – 06/2005

Prepared and processed legal documents (summonses, subpoenas, complaints, appeals, motions, and pretrial agreements)

Mailed, faxed or arranged for delivery of legal correspondence to clients, witnesses, and court officials

Received and placed telephone calls

Scheduled and made appointments on behalf of the Attorney General

Organized and maintained law libraries, documents, and case files

Assisted attorneys in collecting information

Drafted and typed office memoranda and letters

Reviewed legal publications and perform database searches to identify laws and court decisions relevant to pending cases


Associate in Applied Science degree (A. A. S.) Borough of Manhattan

Business Administration Community College, NY (2008)

BBA Baruch College

Business Administration & Management (2019)


Microsoft Word, Excel, Outlook, Power Point, Publisher, Adobe Illustrator, Print Shop, Lotus Notes

Developed ability to work in a fast-paced atmosphere independently and with little supervision

Extreme organizational and communications skills

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