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Data Entry Administrative Assistant

Location:
Austin, Texas, United States
Posted:
January 30, 2018

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Resume:

DEBBIE SMITH

512-***-****

ac39m3@r.postjobfree.com

Summary of Qualifications:

Ten years plus of strong, successful legal secretarial, transcriber, word processing (65-70 wpm) and related work experience. Dependable, responsible, conscientious with a strong work ethic, positive attitude and excellent interpersonal communication skills.

Work History:

Innovative Employment Solutions

Austin, Texas Mayl-December, 2017

Data Entry Operator

Data base management of National Toll Roads and Highway Assessment.

Kelly Services

Austin, Texas March – April, 2016

Administrative Assistant

Document preparation, data entry management, fax, copy scan, paper and electronic file management and customer assistant.

Brian W. Bishop

Law Office, Austin, Texas

Legal Assistant/Secretary May, 2015

Transcribe, edit, format and proof motions, pleadings, briefs, summons, motions, summary judgments, interrogatories, subpoenas, complaints, appeals, depositions, pre-trial agreements reports, pleadings, and other related documents, scan, fax, copy and file maintenance.

Cision, Chicago, Illinois

Transcription Specialist Jul 14, 2014 - Feb 03, 2015

Transcribe, edit, format and proof transcripts regarding multimedia TV and film clientele inclusive of domestic and international news media, general, medical and legal audio/video verbatim transcripts. Download transcripts from account executives through MP3/4 files, key in, save to database management system, forward to coordinators for additional proofing and forward final document to client.

Northwestern University, Feinberg School of Medicine, Chicago, Illinois

Transcriber Dec 17, 2012 - Sep 30, 2013

Transcribe, edit, format and proof emergency room patient files. Download (ExpressScribe) transcripts to be transcribed, key in, and save to Northwestern University database management system.

Chicago Snap Shotz, Chicago, Illinois

Administrative Assistant/Data Entry - Seasonal Jan 01, 2009 - May 31, 2012

Prepared tax documents to be filed, data entry and retrieval of tax forms, composed letters, brochures, edit and proof the same, reception of clients, scheduled special events, fax, copy, scanned documents, convert documents, maintained files.

Seville Staffing, Chicago, Illinois

Office Assistant Dec 31, 2007 - Jun 13, 2008

Assisted Administrator of Department of Financial and Professional Regulation with consumer complaint forms and procedures, assisted in the inbound call center with mortgage foreclosure procedure and conference with in-house counsel pertaining to the same, reorganized and archived complete file room, data entry and retrieval of the same, mail distribution and file retrieval.

Senior Services, Oak Park, Illinois

Administrator Feb 01, 2002 - Jan 31, 2008

Assisted with daily in-house calls, teleconference scheduling, prepared legal documentations for social worker, doctors, attorneys, maintained files and prepared medical history records and reports, balanced general ledger for monthly expenses, reception relief, interviewed potential clients for upcoming care positions pertaining to housekeeping, food preparation, scheduled monthly doctor’s appointments, transportation, met and greeted physical and occupational therapists and other caregivers assigned, consulted with nurses and physicians as needed, arranged for medical supply and equipment, maintained patient files and records and assisted with other outside activities.

Venturi Staffing, Chicago, Illinois

Legal Secretary Oct 02, 1995 - Feb 28, 2002

Prepare and transcribe pleadings, briefs, summons, motions, interrogatories, subpoenas, complaints, appeals, depositions, pre-trial agreements, proof, edit, convert documents, maintain files, reception, fax, copy, scan, mail distribution, scheduled travel arrangements, conference call/room arrangements.

Foley & Lardner, Chicago, Illinois

Legal Secretary Dec 02, 1996 - Oct 30, 1998

Handled multiple tasks simultaneously, able to focus on assigned project and meet deadlines and assist with floater assignments. Assisted paralegals with workload/overflow and maintained travel/conference room and call scheduling. Transcribed, edited and proofread a variety of legal documents: such as summonses, subpoenas, complaints, appeals, motions, depositions, interrogatories, briefs/pleadings and pretrial agreements with audio and video transcripts. Input and maintain information into case management system and ensure data integrity. Prepared itemized statements, and invoices; recorded amounts due for services rendered. Computed credit terms, and discounts; resolved discrepancies in accounting records in order to complete billing documents. Transcribed letters and correspondence; scanned documents, mail merged, document conversion. Reviewed work done by others to check for correct spelling and grammar, ensure that company format policies were followed, and recommended revisions. Accountable for handling all e-mail communication and tracking. Answered phone calls and direct calls to appropriate parties or received messages. Conducted research, compiled data, prepared papers for consideration and presentation by staff. Attended meetings to record minutes. Greeted visitors and determine whether they should be given access to specific areas/individuals. Filed and retrieved corporate documents, records, and reports. Operated office equipment such as fax, copier, postage, and computers for spreadsheet, word processing, database management, and other applications. Knowledgeable in Patent/Trademark, Personal Injury, Estate Planning, Commercial Real Estate, Medical Malpractice, Family Law, Insurance Defense, Corporate and Tax Law, Environmental Waste Management, Product Liability, Health Law, Bankruptcy, and International.

Sidley & Austin, Chicago, Illinois

Legal Secretary May 01, 1990 - Sep 15, 1995

Handled multiple tasks simultaneously, focused on assigned projects, met deadlines, and assist with floater assignments. Assisted paralegals with workload/overflow and maintained travel/conference room and call scheduling. Transcribed, edited and proofread a variety of legal documents: such as summonses, subpoenas, complaints, appeals, motions, depositions, interrogatories, briefs/pleadings and pretrial agreements. Input and maintain information into case management system and ensure data integrity. Prepared itemized statements, and invoices; recorded amounts due for services rendered. Computed credit terms, and discounts; resolved discrepancies in accounting records in order to complete billing documents. Transcribed letters and correspondence; redlined and scanned documents, mail merged, and document conversion. Reviewed work done by others to check for correct spelling and grammar, ensure that company format policies were followed, and recommended revisions. Accountable for handling all e-mail communication and tracking. Answered phone calls and direct calls to appropriate parties or received messages. Conducted research, compiled data, prepared papers for consideration and presentation by staff. Attended meetings to record minutes. Greeted visitors and determine whether they should be given access to specific areas/individuals. Filed and retrieved corporate documents, records, and reports. Operated office equipment such as fax, copier, postage, and computers for spreadsheet, word processing, database management, and other applications.

Knowledgeable in Patent/Trademark, Personal Injury, Estate Planning, Commercial Real Estate, Medical Malpractice, Family Law, Insurance Defense, Corporate and Tax Law, Environmental Waste Management, Product Liability, Health Law, Bankruptcy, and International during Floater Secretarial position.

Education:

St. Edwards University, Austin, Texas

1 year college, technical or vocational school Jan 1975

Major: Business Administration

Minor: Accounting

Chicago College of Commerce, Chicago, Illinois

1 year college, technical or vocational school May 1977

Major: Court Reporting

Minor: Legal Secretarial

Proviso East HS, Maywood, Illinois

High School Diploma

Computer Skills:

Typing Speed: 70 Words Per Minute: •Accounting Software (Peachtree, QuickBooks, etc)

•Data Entry Terminal (PDT, Mainframe Terminal, etc)

•Email Software (Outlook, Thunderbird, etc)

•Internet Browser (Internet Explorer, Firefox, etc)

•Peripheral Devices (Scanners, Printers, etc)

•Personal Computers

•Presentation Software (PowerPoint, Flash, etc)

•Spreadsheet Software (Calc, Excel, etc)

•Word Processing Software (Word, WordPerfect, etc)

Driver's License: Class C - Standard Driver's License

Debbie Smith

PROFESSIONAL REFERENCES

Brian W. Bishop

Law Office

Attorney At Law

900 West Avenue

Austin, Texas 78701

Contract Assignment - 2015

ac39m3@r.postjobfree.com

512-***-****

Mary Clair McPartlan

Cision

Public Relations/Media

130 E. Randolph Street

Chicago, IL 60601

312-***-****

Scott M. Dresden, MD (Supervisor) Contract Transcriber

Northwestern University

Feinberg School of Medicine

Institute for Healthcare Studies

420 E. Superior Street, 10th Fl.

Chicago, IL 60611

ac39m3@r.postjobfree.com

312-***-****

Chia-Chiang Wang, Ph.D.

Northwestern University

Post-Doctoral Fellow

Center for Healthcare Studies Contract Transcriber

Feinberg School of Medicine

750 N. Lake Shore Drive, 10th Floor

Chicago, IL 60611-2654

312-***-****

ac39m3@r.postjobfree.com

ac39m3@r.postjobfree.com

Troy Alexander

Northwestern University

Department of Pediatrics Contract Transcriber

Feinberg School of Medicine

310 E. Superior Street, Morton 4-685

Chicago, Illinois 60611

Tel: 312/503-1180

Fax: 312/503-1181

ac39m3@r.postjobfree.com

-2-

Joseph Kearney, Esq. (Supervisor)

Dean and Professor/Law School

Marquette University

800-***-**** or 414-***-****

ac39m3@r.postjobfree.com

10 years acquainted

Jewel Starnes, Administrator (Supervisor) Contract through Seville Staffing

State of Illinois Dept. of Financial and

Professional Regulation

122 S. Michigan Ave., Suite 1900, Chicago, IL 60603

312-***-****

ac39m3@r.postjobfree.com

4 years acquainted

Maurita C-Lyle (Supervisor)

Paralegal

Chase Bank, One First National Bank

Chicago, IL

708-***-****

ac39m3@r.postjobfree.com

20 years acquainted



Contact this candidate