Data Entry Administrative Assistant
Resume:
DEBBIE SMITH
ac39m3@r.postjobfree.com
Summary of Qualifications:
Ten years plus of strong, successful legal secretarial, transcriber, word processing (65-70 wpm) and related work experience. Dependable, responsible, conscientious with a strong work ethic, positive attitude and excellent interpersonal communication skills.
Work History:
Innovative Employment Solutions
Austin, Texas Mayl-December, 2017
Data Entry Operator
Data base management of National Toll Roads and Highway Assessment.
Kelly Services
Austin, Texas March – April, 2016
Administrative Assistant
Document preparation, data entry management, fax, copy scan, paper and electronic file management and customer assistant.
Brian W. Bishop
Law Office, Austin, Texas
Legal Assistant/Secretary May, 2015
Transcribe, edit, format and proof motions, pleadings, briefs, summons, motions, summary judgments, interrogatories, subpoenas, complaints, appeals, depositions, pre-trial agreements reports, pleadings, and other related documents, scan, fax, copy and file maintenance.
Cision, Chicago, Illinois
Transcription Specialist Jul 14, 2014 - Feb 03, 2015
Transcribe, edit, format and proof transcripts regarding multimedia TV and film clientele inclusive of domestic and international news media, general, medical and legal audio/video verbatim transcripts. Download transcripts from account executives through MP3/4 files, key in, save to database management system, forward to coordinators for additional proofing and forward final document to client.
Northwestern University, Feinberg School of Medicine, Chicago, Illinois
Transcriber Dec 17, 2012 - Sep 30, 2013
Transcribe, edit, format and proof emergency room patient files. Download (ExpressScribe) transcripts to be transcribed, key in, and save to Northwestern University database management system.
Chicago Snap Shotz, Chicago, Illinois
Administrative Assistant/Data Entry - Seasonal Jan 01, 2009 - May 31, 2012
Prepared tax documents to be filed, data entry and retrieval of tax forms, composed letters, brochures, edit and proof the same, reception of clients, scheduled special events, fax, copy, scanned documents, convert documents, maintained files.
Seville Staffing, Chicago, Illinois
Office Assistant Dec 31, 2007 - Jun 13, 2008
Assisted Administrator of Department of Financial and Professional Regulation with consumer complaint forms and procedures, assisted in the inbound call center with mortgage foreclosure procedure and conference with in-house counsel pertaining to the same, reorganized and archived complete file room, data entry and retrieval of the same, mail distribution and file retrieval.
Senior Services, Oak Park, Illinois
Administrator Feb 01, 2002 - Jan 31, 2008
Assisted with daily in-house calls, teleconference scheduling, prepared legal documentations for social worker, doctors, attorneys, maintained files and prepared medical history records and reports, balanced general ledger for monthly expenses, reception relief, interviewed potential clients for upcoming care positions pertaining to housekeeping, food preparation, scheduled monthly doctor’s appointments, transportation, met and greeted physical and occupational therapists and other caregivers assigned, consulted with nurses and physicians as needed, arranged for medical supply and equipment, maintained patient files and records and assisted with other outside activities.
Venturi Staffing, Chicago, Illinois
Legal Secretary Oct 02, 1995 - Feb 28, 2002
Prepare and transcribe pleadings, briefs, summons, motions, interrogatories, subpoenas, complaints, appeals, depositions, pre-trial agreements, proof, edit, convert documents, maintain files, reception, fax, copy, scan, mail distribution, scheduled travel arrangements, conference call/room arrangements.
Foley & Lardner, Chicago, Illinois
Legal Secretary Dec 02, 1996 - Oct 30, 1998
Handled multiple tasks simultaneously, able to focus on assigned project and meet deadlines and assist with floater assignments. Assisted paralegals with workload/overflow and maintained travel/conference room and call scheduling. Transcribed, edited and proofread a variety of legal documents: such as summonses, subpoenas, complaints, appeals, motions, depositions, interrogatories, briefs/pleadings and pretrial agreements with audio and video transcripts. Input and maintain information into case management system and ensure data integrity. Prepared itemized statements, and invoices; recorded amounts due for services rendered. Computed credit terms, and discounts; resolved discrepancies in accounting records in order to complete billing documents. Transcribed letters and correspondence; scanned documents, mail merged, document conversion. Reviewed work done by others to check for correct spelling and grammar, ensure that company format policies were followed, and recommended revisions. Accountable for handling all e-mail communication and tracking. Answered phone calls and direct calls to appropriate parties or received messages. Conducted research, compiled data, prepared papers for consideration and presentation by staff. Attended meetings to record minutes. Greeted visitors and determine whether they should be given access to specific areas/individuals. Filed and retrieved corporate documents, records, and reports. Operated office equipment such as fax, copier, postage, and computers for spreadsheet, word processing, database management, and other applications. Knowledgeable in Patent/Trademark, Personal Injury, Estate Planning, Commercial Real Estate, Medical Malpractice, Family Law, Insurance Defense, Corporate and Tax Law, Environmental Waste Management, Product Liability, Health Law, Bankruptcy, and International.
Sidley & Austin, Chicago, Illinois
Legal Secretary May 01, 1990 - Sep 15, 1995
Handled multiple tasks simultaneously, focused on assigned projects, met deadlines, and assist with floater assignments. Assisted paralegals with workload/overflow and maintained travel/conference room and call scheduling. Transcribed, edited and proofread a variety of legal documents: such as summonses, subpoenas, complaints, appeals, motions, depositions, interrogatories, briefs/pleadings and pretrial agreements. Input and maintain information into case management system and ensure data integrity. Prepared itemized statements, and invoices; recorded amounts due for services rendered. Computed credit terms, and discounts; resolved discrepancies in accounting records in order to complete billing documents. Transcribed letters and correspondence; redlined and scanned documents, mail merged, and document conversion. Reviewed work done by others to check for correct spelling and grammar, ensure that company format policies were followed, and recommended revisions. Accountable for handling all e-mail communication and tracking. Answered phone calls and direct calls to appropriate parties or received messages. Conducted research, compiled data, prepared papers for consideration and presentation by staff. Attended meetings to record minutes. Greeted visitors and determine whether they should be given access to specific areas/individuals. Filed and retrieved corporate documents, records, and reports. Operated office equipment such as fax, copier, postage, and computers for spreadsheet, word processing, database management, and other applications.
Knowledgeable in Patent/Trademark, Personal Injury, Estate Planning, Commercial Real Estate, Medical Malpractice, Family Law, Insurance Defense, Corporate and Tax Law, Environmental Waste Management, Product Liability, Health Law, Bankruptcy, and International during Floater Secretarial position.
Education:
St. Edwards University, Austin, Texas
1 year college, technical or vocational school Jan 1975
Major: Business Administration
Minor: Accounting
Chicago College of Commerce, Chicago, Illinois
1 year college, technical or vocational school May 1977
Major: Court Reporting
Minor: Legal Secretarial
Proviso East HS, Maywood, Illinois
High School Diploma
Computer Skills:
Typing Speed: 70 Words Per Minute: •Accounting Software (Peachtree, QuickBooks, etc)
•Data Entry Terminal (PDT, Mainframe Terminal, etc)
•Email Software (Outlook, Thunderbird, etc)
•Internet Browser (Internet Explorer, Firefox, etc)
•Peripheral Devices (Scanners, Printers, etc)
•Personal Computers
•Presentation Software (PowerPoint, Flash, etc)
•Spreadsheet Software (Calc, Excel, etc)
•Word Processing Software (Word, WordPerfect, etc)
Driver's License: Class C - Standard Driver's License
Debbie Smith
PROFESSIONAL REFERENCES
Brian W. Bishop
Law Office
Attorney At Law
900 West Avenue
Austin, Texas 78701
Contract Assignment - 2015
ac39m3@r.postjobfree.com
Mary Clair McPartlan
Cision
Public Relations/Media
130 E. Randolph Street
Chicago, IL 60601
Scott M. Dresden, MD (Supervisor) Contract Transcriber
Northwestern University
Feinberg School of Medicine
Institute for Healthcare Studies
420 E. Superior Street, 10th Fl.
Chicago, IL 60611
ac39m3@r.postjobfree.com
Chia-Chiang Wang, Ph.D.
Northwestern University
Post-Doctoral Fellow
Center for Healthcare Studies Contract Transcriber
Feinberg School of Medicine
750 N. Lake Shore Drive, 10th Floor
Chicago, IL 60611-2654
ac39m3@r.postjobfree.com
ac39m3@r.postjobfree.com
Troy Alexander
Northwestern University
Department of Pediatrics Contract Transcriber
Feinberg School of Medicine
310 E. Superior Street, Morton 4-685
Chicago, Illinois 60611
Tel: 312/503-1180
Fax: 312/503-1181
ac39m3@r.postjobfree.com
-2-
Joseph Kearney, Esq. (Supervisor)
Dean and Professor/Law School
Marquette University
ac39m3@r.postjobfree.com
10 years acquainted
Jewel Starnes, Administrator (Supervisor) Contract through Seville Staffing
State of Illinois Dept. of Financial and
Professional Regulation
122 S. Michigan Ave., Suite 1900, Chicago, IL 60603
ac39m3@r.postjobfree.com
4 years acquainted
Maurita C-Lyle (Supervisor)
Paralegal
Chase Bank, One First National Bank
Chicago, IL
ac39m3@r.postjobfree.com
20 years acquainted
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