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Accounts Payable Accounting

Chula Vista, California, United States
January 30, 2018

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Carolina Ruiz

**** ***** **** **** *** ***

Chula Vista, CA 91913

Phone 619-***-****


I am seeking employment with a company where I can use my talents and skills to grow and expand the company.


• Detail-oriented, efficient and organized professional with extensive experience in accounting system.

• Possess strong analytical and problem solving skills, with the ability to make well thought out decisions.

• Excellent written and verbal communication skills.

• Highly trustworthy, discreet and ethical.

• Resourceful in the completion of projects, effective at multi-tasking. EXPERIENCE:

Developer Company/Ledgent

Accounts Payable / Admin San Diego, CA September 25th to October 2nd

• Provide administrative / payable / receivable support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner. IMEX Transport San Diego, CA June 2011 to April 28th 2017 Accountant

• Ensured compliance with accounting deadlines.

• Prepared company accounts and tax returns for audit.

• Coordinated weekly payroll functions

• Performed accounts payable and receivable function

• Monitored and recorded company expense

• Reconciled aging reports and GLs

• Posted journal entries

• Reviewing open accounts for collection efforts.

• Collect customer payments in accordance with payment due dates.

• Managing billings and collections

Cohen & Lambert Services, Inc. San Diego, CA Feb 2006 to Jan. 2011 Accounting Assistant

• Managed accounts payable, accounts receivable, and payroll.

• Generated budgets and forecasts on a quarterly basis and presented to the management team.

• Reported on variances in quarterly costing reports.

• Prepared annual company accounts reports and administrated online banking functions.

• Reduced credit period from 90 days to 60 days and monitored and recorded company expenses.

• Managed QuickBooks.

• Posted journal entries and reconciled GLs

• Wire transfer

McMillin Homes National City, CA Oct. 2003 – Oct. 2006 Project Accountant

• Process accounts payable, entered construction contracts and processes inter-company billings.

• Process invoices, contracts, change orders, purchase orders, check and sales invoices for assigned projects and preparation of inter-company billings for assigned projects.

• Prepared loan draws and operating internal costs and expenses through spreedsheets.

• Audit control and approval of sub-contractors’ contracts and change orders.

• Maintain and process preliminary notices, waivers (lien releases).

• Reconciliation of job cost, contract payments and research of subcontractors’ issues.

• Preparation and reconciliation of IPay (automated payments by contract and schedule).

• Managed AS400 accounting software.

ConAm Management San Diego, CA Jan 2001 – Sept. 2002 Accounts Payable Processor

• In charge of all facets of A/P & A/R for over 14 properties.

• Managing multi-tasking in high volume and sorted each property’s invoices alphabetically.

• Created daily goals to accomplished date lines accurately.

• Revised each invoice for duplicate payments.

• Operating internal costs and expenses through spreadsheets.

• Constant interaction with clients over the phone requiring extensive problem solving.

• Managed AS400 accounting software.

Fairfield Properties, LLC San Diego, CA Sept. 1995 – Jan 2001 Bookkeeper and Contract Administrator

• Coordinated Accounts Payable, internal invoicing, and cost job accounting.

• Supported and provided current and accurate data to redevelopment project managers.

• In charge of reconciling accounts to avoid duplicate payments.

• Budget status reports reconciliation vs. Job cost reporting.

• Accounting document control and provided Project Managers with accurate reporting.

• Process purchase orders, contracts and changed orders.

• Track cash flows and constantly fluctuating items.

• Sort submitted vouchers by company, DPJ’s, MRI, Skyline, new vendors, new accounts numbers.

• Assisted in the preparation of forms 1099 and tie out Accounts Payable accounts to the General Ledger (reconciliation).

• Managed Timberline accounting software.


University of Phoenix - Online

BS in Business/Accounting

Awarded: 2010


Microsoft Word & Excel, Database, Timberline Gold, Power Point, Calyx Point, Loan Approach, QuickBooks, MRI, Skyline, AS400 and MAS90, Lotus and Word Perfect., Tramasys System, Outlook and Google docs.

LANGUAGE: Fluent in Spanish

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