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Manager Executive Assistant

Location:
Flower Mound, Texas, United States
Salary:
65k
Posted:
January 30, 2018

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Marlo Haft [ac39cz@r.postjobfree.com]

Texas Notary

940-***-****

Objectives As an executive management professional, I want to direct and manage activities on a day to day basis, effectively and efficiently. I am a resourceful Professional adept at coordinating international travel, organizing large scale meetings, and managing third-party vendors. Highly self-motivated with a solid work ethic. Skilled at multi-tasking and maintaining strong attention to detail. Professionalism and superior communication skills to meet client and company needs.

Education Angelina College – Lufkin, TX 1987-1988

Experience High Performance Resources, LTD.

Director of Operations – personnel management, logistics, project management, accounting.

FINANCIAL MANAGEMENT maintain high level financial analysis, projections and tax planning; maintain financial records and general bookkeeping (payroll, AP/AR, invoicing, bank liaison, investments, and general reporting and tax reporting) accurately and in a timely manner

STAFF MANAGEMENT lead operations and facility staff in daily execution of tasks and advise/counsel/coach as needed

MARKETING manage publishing needs, coordinate details with mass mailing center

High Performance Resources, LTD.

Office Manager – August 2015 – May 2016

Organization of operations and helping with completion as needed and teaching best practices and processes used TJI standards while supporting a positive lower stress culture. Maintain efficient office operations and ensure all positions support the global vision and goals; includes overseeing office organization and efficiency

FINANCIAL MANAGEMENT maintain high level financial analysis, projections and tax planning; maintain financial records and general bookkeeping (payroll, AP/AR, invoicing, bank liaison, investments, and general reporting and tax reporting) accurately and in a timely manner

Sales and Marketing Assistant Accounting Practice Sales

Assisted the Brokers with all aspect of the sales process- this was a career move, I wanted to look into and made this move, this was not for me, and I went back into Management and Bookkeeping

This was a new venture into marketing of Accounting Practices, the team and environment, were not a good fit for me.

Office Manager/Bookkeeper March 2014 – April 2015

Bedford Advertising Agency, Carrollton, TX March 2014-April 2015 -Bedford Advertising – Carrollton, TX

Provide support to the CFO and President, in all financial capacities. A/P, A/R, Invoicing, payroll, month end reporting.

Employee/HR responsibilities. Perform general ledger account reconciliations;

• Prepare monthly bank account reconciliation

• Administer the payroll process and all related governmental reporting

• Oversee the Human Resource process including all governmental reporting

• Prepare monthly financial statements

Free Lance Bookkeeper July 2010 – January 2016 - $25/Hr

I provided part-time bookkeeping services for several clients

Aspen Healthcare Office Manager/HR July 2012 – December 2012 left company due to out of state move to Colorado

Provided support to the Financial Director and the Billing Director- All QuickBooks functions, payroll, AP/AR, billing patients, working with past due accounts, billing through kinnser software, helped with HR functions in regards to setting up new PT, CNA, OT, RN, and LVN’s in the payroll system. Also played a vital role in hospitality functions for the company, coordinated the companies grand opening event and ceremonies.

Financial Secretary/HR Blooming Colors Nursery & Landscape, Ltd. August 2007 – June 2010

Provided financial and administrative support by conducting research, preparing weekly deposits, statistical reports, handling information requests, and performing clerical functions. A/R, invoicing customers, and working with past due accounts. Developing and implementing new administrative systems, such as record

management; recording office expenditure and managing the budget. Staff Support and Personnel Management.

PEIMS Coordinator GCISD February 2005 – February 2007

Provided support to the ESL Director and the TES Principal. Maintained high-level of confidentiality. Implemented new documents for effective communication. Prepared correspondence, schedules and reports.

Office Manager First Presbyterian Church February 2002 – February 2005

Used a wide range of office software, including email, spreadsheets and databases; managing filing systems; developing and implementing new administrative systems, such as record management; organizing the office layout and maintaining supplies of stationery and equipment; maintaining the condition of the office and arranging for necessary repairs; Organized meetings, including typing the agenda ensuring adequate staff levels to cover for absences and peaks in workload, often by using volunteers from the church. Delegating work to staff and managing their workload and output; promoting staff development and training; writing reports for senior church staff and delivering presentations; responding to members inquiries and complaints;

Account Executive Gucci Group - Bought Boucheron NY, NY Public Company; 5001-10,000 employees; Luxury Goods & Jewelry industry

January 2001 – August 2001 (1 year 10 months)

Key account representative for region. Identified needs and opportunities for improvement in each door/account. Educated, developed, motivated and helped coach the account coordinators, RSA’s, and beauty advisors to increase productivity. Primary liaison between the vendor, buying office, and assigned doors. Built and

maintained a strong working relationship with store managers, cosmetic department managers, and counter managers.

Executive Assistant -Boucheron Privately Held; 51-200 employees; Luxury Goods & Jewelry industry

December 1999 – January 2001

Provided high-level support to the Regional VP. Managed schedules and payroll for 20 RSA’s. Coordinated special events to maximize resources and help drive sales. Worked with the VP to train RSA’s. Set up travel for the VP and National Sales Trainer.

Skills:

I have over 15 years in the administrative field, with extensive knowledge in bookkeeping and office management. I am proficient in QB, Microsoft Office, including Publisher, and many databases. I possess excellent organization and communication skills, with the ability to work equally well in both team-oriented and self-directed environments. In my career, I have maintained the highest performance standards within a diverse range of administrative and financial functions. I have exceptional research skills on the Internet, and enjoy the challenge of a new software program.

Career Break to Care for Family May 1990 - December 1999

Executive Assistant positions prior to career break



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