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Medical Staff

Location:
Ventura, California, United States
Posted:
January 29, 2018

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Sonia L. Ramos

*** ****** *****

Ventura, CA ****3

(805) ***-****

ac38y7@r.postjobfree.com

January 29, 2018

Absolute Opportunities

Attn: Human Resources Department

To Whom It May Concern:

I am currently the Manager of Medical Staff Administration at Providence Holy Cross Medical Center in Mission Hills, CA. I am writing to express my interest in your recent posting for the Senior Administrative Assistant (Executive Assistant) position.

I have been able to successfully manage all activities of the medical staff office. In my position as manager, I was able to manage and motivate my staff to come together to address a backlog in credentialing processing and committee meeting minutes that had been neglected due to staff shortage and turn over. I was able to come in and successfully manage these processes and functions while developing an excellent rapport with Department Chairs and medical staff members. I am the type of person that regardless of title will roll up their sleeves and do what is needed. I am knowledgeable with HIPAA laws and regulations as well as possessing experience with Joint Commission and Department of Health Services surveys and audits. This has provided me with a keen understanding of what it means to keep confidential information from being shared. I am able to multi-task, am detailed oriented and well organized. I have experience in handling confidential legal and human resource matters while maintaining cordial relationships with all parties involved.

I believe that I would be a great asset to your organization and have attached my resume for your review. I thank you in advance for your consideration and look forward to speaking with you in the immediate future to discuss the opportunity in more detail.

Respectfully,

Sonia L. Ramos

Sonia L. Ramos

867 Miller Court

Ventura, CA 93003

(805) ***-****

ac38y7@r.postjobfree.com

Objective

To provide excellent service to your organization by applying tools I’ve learned through my experience in order to ensure the goals and initiatives of the position and organization are met.

Career Summary

03/01/2013 – Present

Providence Holy Cross Medical Center, Mission Hills, CA

Manager, Medical Staff Services

Responsible for oversight of the daily operations of Medical Staff Office and Continuing Medical Education.

Act as liaison between Chief of Staff, Department Chairs, Medical Staff members, and Administration.

Ensure compliance with regulatory requirements, medical staff bylaws, and rules & regulations.

Train Staff to standardize processes and improve efficiencies.

Strategize ways to reduce waste, increase efficiency, and expedite on boarding of newly privileged practitioners.

Coordinated transition of systems to improve increase use of electronic technology in meetings and processing of credentialing to improve turn-around-time.

Update Medical Staff delineation of privileges

Ensure that annual review of standardized procedures are done.

Implement use of regional standardized initial and reappointment applications

Manage staff of 5 and instituted cross training for meeting management and processing of credentialing.

Collaborated with legal counsel on confidential matters and correspondence.

05/2010-02/28/2013

Providence Holy Cross Medical Center, Mission Hills, CA

Medical Staff Coordinator – Assist the Director of the Medical Staff office, including the management of Committee and Department meetings.

Act as liaison between Chief of Staff, Department Chairs, Medical Staff members, and Administration

Coordinate a total of 11 combined Department and Committee meetings, including the preparation of the agenda, minutes and meeting packet materials

Schedule physician staff coverage for the Surgery and Specialty Departments

Adhere to Medical Staff Bylaws and TJC regulations; ensure Policies and Procedures are in compliance

Coordinate the Medical Staff Election process and Bylaws revisions/additions process

Assisted in obtaining primary source verification on applicants applying for medical staff

privileges. Manage all aspects of the appointment and reappointment process when needed.

06/2008-05/2010

Huntington Hospital, Pasadena, CA

Medical Staff Coordinator –Processed credentialing for reappointments and the coordination of Committee meetings.

Implemented the online initial applications process using MDStaff software

Facilitated the conversion from Healthline Vision to MDStaff software

Perform primary source verification on medical staff members reappointing for medical staff privileges

Manage all aspects of the reappointment process

Act as liaison between Chief of Staff, Department Chairs and medical staff members

Coordinate the Medical Executive Committee, Physician Well Being Committee, Physician IT Advisory Committee and Credentials Committee meetings, including the preparation of the agenda, minutes and meeting material packets. As well as the preparation of the Board report

Adhere to Medical Staff Bylaws and TJC regulations; ensure Policies and Procedures are in compliance

Coordinate the Medical Staff Election process

Developed for succession planning for Medical Staff Administration leadership

09/2005-06/2008

Professional Staff Services, Moreno Valley, Ca/Valley Health Systems, Hemet & Menifee, CA

Medical Staff Coordinator - Manage the activities of the medical staff office, including the credentialing process and the coordination of Committee and Department meetings.

Perform primary source verification on applicants applying for medical staff privileges. Manage all aspects of the appointment and reappointment process

Act as liaison between Chief of Staff, Department Chairs and medical staff members

Coordinate over 20 combined Department and Committee meetings, including the preparation of the agenda, minutes and meeting material packets. With primary responsibility for the Medical Executive Committee and the Board report

Schedule physician staff coverage for the Surgery and Specialty Departments

Adhere to Medical Staff Bylaws and TJC regulations; ensure Policies and Procedures are in compliance

Coordinate the Medical Staff Election process

Collaborated with departments to encourage implementation of actions recommended by the Utilization Committee

Developed for succession planning for Medical Staff Administration leadership

05/2005 – 09/2006

Inland psychiatric medical group, redlands, CA

Credentialing Coordinator - Provided primary source verifications to requesting entities for over 125 Allied Health Professionals, PhD’s and MD’s.

Tracked and maintained licensures, Continuing Education Units, malpractice insurance and various other credentials.

Composed requests for proposals and qualification services for group membership with various health plans.

Scheduled meetings for CEO and partnering physicians.

Hardware/Software/Skills

Software: MDStaff Vision/ECHO SharePoint AS400 Microsoft Office: Word, Excel, Access, PowerPoint, Publisher

Skills: Medical Terminology, Bi-Lingual (English/Spanish), Attention to detail, well organized, typing speed of approximately 70wpm.

Professional References

Debbie Miller, Director, Medical Staff Services, Providence Tarzana Medical Center (805) ***-****

Denise Eastburn, Director, Medical Staff Services, Providence Little Company of Mary San Pedro (310) ***-****

Regina (Chavez Williams, MAED/AET, BAOL, CPMSM, CPCS, Director, Medical Services – (951) ***-****

Victor Hoge, MD, Chair of Quality Committee & Credentials Committee – (818) ***-****

Tevan Ovsepyan, MD, Member-at-Large – (818) ***-****

Hany Farid, MD, Chief of Staff Elect – (818) ***-****

Omaran Abdeen, MD, Chief of Staff – (818) ***-****



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