Executive Assistant Sales
Resume:
Mary Rosenthal
Glen Ellyn, IL **137
ac38xc@r.postjobfree.com
OBJECTIVE
To secure a career opportunity within a company in which I will utilize my administration, operations, and organizational skills for improvement in efficiency and productivity in a growing industry.
PROFESSIONAL EXPERIENCE
Multiplan Jan. 2016 to Present
Naperville, IL
Senior Executive Assistant to CTO
Manage and maintain executive schedules, including scheduling travel and conferences
Answering and directing calls to appropriate executives and parties, taking messages.
Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.
Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
Prepare reports, collect and analyze information; prepare presentations.
Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.
Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry. Participate in societies relative to the business.
Data analysis; Proficient in Access, MS Word, PowerPoint, Visio, Excel, Outlook. Perform filtering and sorting of data
Coordinate finances, assist with budget preparation.
Meet with special interest groups or individuals on behalf of executives.
Prepare executive responses to routine memos, letters, or correspondence.
Evaluate policies to ensure they are in compliance with corporate rules and mission.
McDonald's Corporation Oct. 2014 to Jan. 2016
Oak Brook, IL
Senior Executive Assistant
Manage the Executive’s calendar and schedule appointments as required
Arrange domestic and international travel
Full cycle onboarding of new employees
Phone screen applicants
Coordinate new employee training
Obtain and track all documentation required for the hiring process
Utilize discretion and judgment and screen incoming calls and correspondence
Manage and organize schedules for executive and customer visitors
Coordinate company programs, events, meetings, or conferences by arranging meeting rooms and caterers
Prepare expense reconciliation for the executive management team as needed
Prepare correspondence, coordinate meetings and travel, assist with special projects
Prepare and edit PowerPoint presentations.
Molex Corporation May 2014 to October 2014(short term contract position)
Lisle, IL
Senior HR Executive Assistant/Project Coordinator
Executive Assistant to Directors and VP’s Human Resources
Provide and communicate data entry for various departments using SAP system to include new hires, terminations, and transfers.
Provide monthly reporting as directed by HR VP’s to included HR metrics and headcount information.
Provide yearly reporting of EEO/ Vet and AAP information for various groups as directed.
Liaison with employees for various questions and issues and ability to direct to appropriate areas within HR when needed.
Book and process meeting requests, catering, expense statements, travel arrangements, and facilitate new hires within HR as directed by HR function.
Maintain employee files and I-9 verifications using E-Verify process.
Provide unemployment and workers compensation information to appropriate parties when required.
Understand, support and contribute to current Molex Total Quality Management (TQM), Six Sigma, International Standards Organization (ISO) and Environmental, and/or Health and Safety (EH&S) Management Systems by following stated policies and procedures.
Assistance with project management.
First American Title May 2013-May 2014
Westchester IL
Contract Closer/part time
Conduct Real Estate Closings
Obtain funding from lender
Make adjustments to settlement statement as needed
Review property surveys
Work with Title Review department to ensure clear title
Prepare documents for county recording
Return completed loan document package to lender
Kellogg Company February 2012 to February 2013
Oak Brook IL
Executive Assistant/Project Coordinator
Assistant to entire executive team, handling daily administrative tasks and assistance to HR
Maintain VP’s calendars, schedule meetings and conference rooms weekly
Arranging national and international travel
Project management of full cycle intern tracking and recruiting
Managed and tracked employee web site help box
Developed marketing portfolio for intern recruitment process
Proven ability to apply a customer oriented approach to project management, ensuring that the client's needs were
met while consistently remaining within the original budget and a project guidelines
Completing daily administrative requirements including yet not limited to; filing and maintaining expense reports, data entry and manipulation with internal databases and Microsoft excel, email and phone follow ups to clientele
Advance skills in Excel, Word, Outlook, Power Point and Visio,SAP
ICCNexergy April 2011 to September 2011
Westchester IL
Administrative Marketing Coordinator
Scheduled all travel arrangements for International Sales team, Vice President of Sales and Marketing
Oversaw international contracts
Prepared sales meetings, set up and scheduled all Webinars
Developed Power Point presentations for International Sales Team weekly
Maintained all documentation for Sales and Marketing Dept seminars
Worked directly with company attorney to resolve contractual issues
Planned and scheduled all aspects of international/national trade
Worked directly with the Controller and President of Sales and Marketing weekly
Advance skills in Excel, Word, Outlook, Power Point and Visio,SAP
Kaiser Group November 2009 to June 2010
Sheboygan WI
HR Case Manager
Developed and designed curriculum and materials for career development and training
Monitored multiple excel based programs and databases to track clients’ progress and activities
Worked directly with Social Service departments, clients and management to achieve employment goals
Assessed current labor market by working with local employers
Developed programs based on Federal and State JOBS Program Guidelines
Presented on-site workshops and training
Completed daily administrative duties including emailing, filing, faxing, and report development/maintenance
I-9 verification
Planned and organized employee recognition events Advance skills in Excel, Word, Outlook, Power Point and Visio,SAP
American Orthodontics December 2007 to November 2009
Sheboygan WI
Sales and Marketing Coordinator
Maintained accurate client account database
Provided essential support for sales representatives of a international manufacturer
Managed records, expenses and sales goals for internal sales team weekly through Microsoft programs
Organized and coordinated seminars and trade shows
Worked directly with marketing department on development and distribution of marketing materials
Served as a liaison between customers and manufacturing
Advance skills in Excel, Word, Outlook, Power Point and Visio,SAP
Classic Title, LLC December 1999 to December 2007
Sheboygan WI
Closing Agent
Established a professional relationship with lenders, attorneys and clients through daily communication with partners and networks
Responsible for thoroughly explaining, completing, and filing all legal documents
Responsible for the accurate and timely completion of real estate transactions
Curtis and Associates June 1987 to May 1994
Sheboygan, WI
Trainer/Case Manager/Community Work Experience Program Manager
Worked closely with the clients of the Department of Human Services to support job skills and work search programs for county residents.
Made daily presentations describing support programs and qualifications.
Instrumental in the development and operation of the Community Work Experience Program site to non-profit organizations.
Developed and maintained a database for tracking and fund distribution records.
Accurately maintained State of Wisconsin data base for program participants.
Coordinated educational computer lab activities and facilitated continual interagency communication of program and participant progress.
Conducted monthly 10 day job search workshops.
Collaborated with agencies in other locals, including travel and training. Special qualities brought to this position included advanced problem solving skills, ability to multi-ask, positive attitude and effective, team oriented communication skills.
EDUCATION
University of Wisconsin – Eau Claire
Business Administration – General Studies
University of Wisconsin – Madison
Business Administration
Kellogg Company
Position
Executive Assistant/Project Coordinator
Employment Dates
02/01/2012 – 02/01/2013
Presently Working: No
Reference
Steven Young - V.P. IT Security
Reference type
Standard
Contact Information
630-***-**** (Work)
630-***-**** (Work)
Job Duties/project description
General Duties *Assistant to Executives, primarily VP of IT Security *Maintain VPs calendars, schedule meetings and conference rooms *Make travel arrangements nationally and internationally *File and maintain expense reports
Work Quality and Quantity
She had a great work ethic and would not consider average acceptable in working tasks.
Balanced the hourly challenges very well, was commonly looking for further responsibilities.
Strengths and Abilities
Mary was up to par, if not exceeding expectations with most of our daily professional needs.
Positive, prompt and personable attitude, great multi-tasking skills, and extremely organized in a fast paced environment.
Initiative, Cooperation, and Communication
Always looking for something to do, very proactive.
Great team player, was a great personal help to me as well after a back injury, offering support that certainly was not part of the job requirements.
Attendance/Reliability
She was always early, did not ever have an issue with attendance
Areas for Improvement
n/a
Additional Comments
"We unfortunately did not have budget to keep here or extend the contract. She served as an executive assistant to me. I have a responsibility for global risk and gov't actions for Kellogg. Mary handled all calendars, follow ups, finding owner contacts, manage clients, managing excel spreadsheets and tracking internally and externally. She utilized WebEx’s for meetings/conferences and set up all. Utilized Microsoft SharePoint for team communication internally, and assisted in all travel booking. Advanced skills in Excel, Power Point, Visio, and Word.
Professional References: Mary Rosenthal
Steven Young Joe Italiano
Kellogg Company ICCNexergy
V.P. IT Security CFO
Hollie O’Neil Pam Haas
Classic Title Kaiser Group
Owner Supervisor
Tim Renzelmann
Formerly of Curtis & Associates
Manager
Membership and Volunteerism
Board Member Domestic Violence Center
Board Member Literacy Council
Volunteer Meals on Wheels
Volunteer Sheboygan Rehabilitation Center
Volunteer MAAC Fund
Annual Holiday Food Drive Co-Chair
Volunteer John Michael Kohler Art Center
Volunteer American Cancer Society
Member Eastern Shores Autism Society
Organized and facilitated after school Parent/Student Homework Group
Volunteer Camp Evergreen Special Needs Adults Art Program
Established Hat Exchange program Pediatric Oncology Ward UW Hospital
Bo Jackson Foundation Fundraiser and Event Planning Volunteer
DuPage Senior Citizens Council Volunteer
Wheaton/Warrenville Drama Dept. Volunteer and Fundraiser
Chore Day Volunteer
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