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Administrative Assistant Executive

New York, New York, United States
January 29, 2018

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Brenda Grant-Rogers

**** **** *******, *****, *.J 07083

Telephone: 908-***-****;

Email Address:


States Enterprises Ltd., Matawan, NJ Jul ‘14 – Present

Administrative Assistant/Receptionist

Organize and provide documents, reports and information to department and external clients in an useful and well-organized manner; Plan meetings and conference calls and arrange and manage meetings; Order office supplies and equipment; Maintain files and folders; Maintain weekly schedule; Answer and screen telephone calls; Process client orders, invoices and payments; Perform basic bookkeeping activities; Create and maintain database records; Manage calendars; Plan and organize meetings and events.

Virgil Scudder & Associates, New York, NY Aug ‘08 - Jun ‘14

Office Manager

Worked for the President and V.P. of a media and presentation training company; Coordinated daily office functions, travel arrangements and research projects; Compiled all articles and materials for media and presentation sessions; Answer phones; Recorded and maintained all training sessions on DVDs; Coordinated with clients, executives and staff to meet critical deadlines; Sent out checks for account payables, maintained filing system and daily mail; Obtain background information of clients for training sessions; Contact vendors for purchasing of office furniture, supplies and telephone equipment. Expense reports for trainers.

Spherion Staff Agency, New York, NY Aug ‘07 - Jun ‘08

Executive Assistant

Maintained calendars for V.P. of Investor Relations, V.P. of Home and Fashion &

marketing team at Avon corporate office; Answer phones; Coordinated travel arrangements and car services; Prepared memoranda’s, letters, proposals, expense reports, tables and other documents; Various ad hoc projects; Met with various group managers to create weekly production spreadsheets; Maintained Avon’s health and beauty sample products inventory and distribution list. Extensive proof reading.

Casey Systems/SST, New York, NY Mar ‘97 – Apr ‘07

Administrative Assistant /Receptionist

Reported directly to the Director of Service and Senior V.P. of Sales; Managed calendars and expense reports, coordinated domestic and international travel; Prepared estimated volume reports and competitive pricing history spreadsheets for monthly distribution; Tracked and maintained files of editorials, literature and advertisements; Coordinated special projects and site visits with vendors and key executives; Filing; Provided administrative support, heavy phone coverage and controlled purchase orders; Procured pagers, cell phones, laptops and manuals for technical field staff; Supervised / trained support staff and prepared hiring/termination paperwork; Handled banking, petty cash disbursements, coding of timesheets and payroll.


BA in Criminal Justice - John Jay College, New York, NY Graduated 1992


MS Office Professional, Lotus Notes, Project, MAS 90, Concur and I Contact,


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