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Administrative Assistant Executive

Location:
Lefaivre, Ontario, Canada
Posted:
January 29, 2018

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Chantal jodouin

****, ****** ****** 613-***-****

Lefaivre, Ontario K0B 1J0

Summary

Solid experience in office administration

Fluently bilingual (CCE/CCE)

Have a Secret Clearance with the Federal Government

5 years in ATIP – Access to information and privacy, Human resources, security, accommodations and health and safety

Have over 20 years of experience in administration

Secondary School Diploma

College diploma in administration

Knowledge and coordinator of conferences, meetings and teleconferences

Knowledge in policies, travel, finance, procurement and information management

Knowledge in the following software : Microsoft Office Suite, CCM, Word Perfect,

Adobe, Access, Visio, Outlook, GroupWise, People Soft, Kronos, SAP, SharePoint, RDIMS and HRMS Worktech, Vadim, A La Carte.

Ability to work unsupervised, organized, excellent time management and able to multi task

Professional, honest, detail oriented, very optimistic and have team spirit

professional experience

Administrative Assistant, Infrastructure and Planning (Public Works) Present

City of Clarence-Rockland, Rockland, Ontario

Provide administrative services (phone, filing, take meeting minutes, etc.)

Establish and meet deadlines for the Director and Managers

Analyze, coordinate and prepare invoices and provide financial reports

Coordinate, maintain the logging of incoming and outgoing correspondence and prepare requests, proofread and format correspondence, emails, memos, letters and documents

Prepare and maintain the timesheets for employees and management into the system and report any discrepancies

Maintain the tracking system for the unit on important dates for upcoming projects

Provide assistance on active files

Greet employees, service providers and visitors

Knowledge of office equipment and office procedure

Knowledge of municipal operations and organizational structure

Administrative Assistant, Programs 2014-2015

Public Service Alliance of Canada, Ottawa, Ontario

Provide administrative services (phone, filing, travel etc.)

Coordinate and prepare documents for conference/meetings and teleconferences

Establish and meet deadlines for the officers

Analyze, coordinate and establish a filing system (paper and electronic) Coordinate and prepare requests, proofread and format correspondence, emails, memos, letters and documents

2

Chantal Jodouin 613-***-****

professional experience

Assist on the Human Rights Portfolio which consists of Visible Minorities, Women,

GLBT and Disability

Corporate Services officer 2007-2013

Office of the Commissioner of Lobbying of Canada, Ottawa, Ontario

Manage the provision of office services

Arrange and compose reports

Establish policies and procedures

Analyze information and make recommendations to management

Enter file information into a database

Manage the safekeeping of confidential and sensitive files along with the archiving for the office

Coordinate and prepare requests, correspondence and documents

Coordinate, prepare and develop Information Management, Human Resources and Security activities, reports, policies and procedures

Coordinate the hiring of temporary and casual employees

Coordinate and prepare ATIP requests and reports

Executive Assistant to the Registrar/Commissioner of Lobbying 2005-2007

Office of the Commissioner of Lobbying, Ottawa, Ontario

Provide executive support services (phone, filing, travel, hospitality, etc.)

Manage, plan and participate in activities for the office of an executive

Establish and meet deadlines of an executive agenda

Assist in the various executive committees

Coordinate and prepare Human Resources activities

Prepare a budget for an office

Compose and edit documents and correspondence as directed

Coordinate the executive finances

Coordinate, plan and facilitate conferences, meetings, conference calls for

Senior executives

Executive Assistant to the Assistant Deputy Minister 2003-2005

Industry Canada, Ottawa, Ontario

Investigate and respond to key and priority issues

Provide for executive support services (phone, filing, travel, hospitality etc.)

Establish and meet deadlines of an executive agenda

Manage, plan and participate in activities for the office of an executive

Participate in various committees

Compose and edit documents and correspondence as directed

Coordinate and prepare Human Resources activities

Coordinate the executive finances

Prepare a budget

Coordinate, plan and facilitate conferences, meetings, conference calls for

Senior executives

3

Chantal Jodouin 613-***-****

professional experience

Executive Assistant/Administrative Assistant/Scheduling Coordinator 2001-2003

Learning, Assessment & Executive Programs Branch

Public Service Commission of Canada, Ottawa, Ontario

Provide administrative services (phone, filing, travel, hospitality etc.)

Establish and meet deadlines of an executive agenda

Analyze correspondence for the Vice-President

Coordinate the executive finances

Compose and edit documents and correspondence as directed

Act as the point of contact for the office

Coordinate, plan and facilitate conferences, meetings, conference calls for

Senior executives

Education

College Certificate in Administration 1991

La Cité collégiale, Ottawa, Ontario



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