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Executive/Administrative Assistant

Texas, United States
January 26, 2018

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Cheryl A. Duhon-Brewer

**** ***** **., *********, ** 76060 Career Profile

Executive/Administrative Assistant with strong interpersonal and organizational skills with a keen ability to multi-task a variety of challenges and responsibilities Summary of Qualifications

Typing: 65 wpm

Strong organization and analytical skills

Excellent interpersonal skills, office etiquette and phone manners

Software: Windows operating systems, Microsoft Word, WordPerfect, Excel, Outlook, PowerPoint, Publisher, Adobe Acrobat Reader, Office 365, and Skype for Business

Complete knowledge of supplies, equipments and services, ordering and inventory control

Planning and scheduling


Executive Assistant to the CEO and

President/COO of Gatti's Pizza/Gigi’s Cupcakes 6/2017 to 1/2018 Fort Worth, TX

Provide administrative support and follow up including scheduling appointments and meetings, organizing conference calls, coordinates working-lunches and events, etc.

Coordinate travel and prepare travel expense reports.

Create and responds to a variety of correspondence; incoming and outgoing.

Handle calls and inquiries, both internal and external including guest complaints.

Create, update and disseminates administrative documents such as meeting agendas, notes, reports, and meeting minutes.

Serve as point-person and coordinator for some contract and vendor relationships and services as well as Franchisee relationships.

Works closely with event planner for National Convention held every two years to plan, coordinate, and execute a successful convention and budget.

Administratively coordinates and supports project plans, deadlines and action plans for executive.

Build and maintain a positive and productive working relationship with internal team members.

Opens, distributes and answer incoming mail and email as directed by executive. Resume of Cheryl Duhon-Brewer Page 2

Assistant to the CEO and SVP of Franchise Business 2/2012 to 5/2017 Corner Bakery Cafe – Dallas, TX

Responsibilities include, but are not limited to, assisting the SVP of Franchise Business and the CEO with

Scheduled/coordinated meetings/calendar management

Prepared correspondence

Coordinated travel arrangements

Prepared travel reimbursements

Helped monitor budget, maintained corporate P-card and monthly reporting

Prepared several monthly operations/franchise reports

Maintained manpower reports

Maintained the Stanley alarm code system for cafe locations

Answered telephone inquiries, and other duties as assigned

Worked closely with and supported two (2) Regional Directors that cover the DFW, Austin, California, Chicago, DC/Baltimore, and Atlanta areas, as well as sixteen (16) Area Directors, and the Franchise Team.

Administrative Assistant 6/2010 to 12/2011

Baylor Health Care Systems – Corporate Compliance & Internal Audit - Dallas, TX

Scheduled/coordinated meetings/calendar management

Prepared correspondence

Prepared travel and check requests

Ordered and maintained supplies

Coordinated and attended monthly and quarterly committee meetings

Prepared meeting notices, room reservations, food requests, took and transcribed meeting minutes in a timely fashion for distribution to appropriate committee members

Answered telephone inquiries

Maintained filing system, and other duties as assigned Executive Secretary 7/2007 to 3/2010

Wilson N. Jones Medical Center – Marketing/Foundation - Sherman, TX

Assisted staff with planning, coordination and implementation of various fund-raising projects and events

Assisted in the layout and publishing of all project and event brochures

Created and processed purchase orders, check vouchers, and travel expense reimbursements

Maintained Raiser’s Edge database (a fund-raising accounting software for non-profit organizations)

Prepared all correspondence for the Marketing and Foundation departments

Maintained the department’s filing system

Attended and coordinated bi-monthly Foundation Board meetings, secured board room reservations, food requests, take and transcribe meeting minutes in a timely fashion for distribution to Board members

Maintained the Marketing and Foundation calendars

Prepared statistical monthly reports

Resume of Cheryl Duhon-Brewer Page 3

Maintained supply inventory for the Marketing and Foundation departments

Prepared bank deposits for donations received on behalf of the Foundation

As a member of the leadership management team, was responsible for communicating with patients through patient rounding to improve responsiveness to all patient needs, as well as follow-up on requests and issues that may arise from these visits

Additional responsibilities include coordination of the Wishing Well Committee monthly meetings, take and transcribe meeting minutes in a timely manner for distribution to each committee member

Administrative Assistant 9/2005 to 7/2007

Mueller, Inc. - Sherman Texas

Answered telephone and routed calls to appropriate salesperson

Prepared correspondence

Accounts receivable and accounts payable utilizing JDE OneWorld

Accurately prepared daily balancing report

Maintained petty cash

Greeted customers and directed them to the appropriate sales person

Maintained filing system

Maintained supply inventory

Senior Secretary 8/2004 to 7/2005

CB&I Howe Baker Engineers - Tyler, TX

Prepared statistical and technical reports; typing of all correspondence and meeting minutes

Updated and compiled weekly man-hour reports using JDE; monthly progress curves; and monthly client reports

Maintained filing system

Secured travel arrangements and prepared travel authorization forms as needed

Maintained conference room calendar and set up meetings as required, and was responsible for ordering catered luncheons for meetings

Maintained supply inventory and ordered office supplies as needed Education Secretary 12/1998 to 8/2004

Windham School District/TDCJ Gib Lewis Unit - Woodville, TX

Prepared correspondence

Developed and maintained an efficient system for flow of student records

Maintained appointment calendar for the Principal and two Counselors

Prepared travel vouchers

Organized and maintained unit filing systems

Maintained the computer system and all computer files

Coordinated paperwork, testing schedules, class schedules, and monthly reports

Prepared and maintained time sheets for contract personnel

Maintained sick leave records/files for all personnel

Maintained daily attendance accounting and monthly ADA reports

Maintained inventories for equipment and supplies, educational materials and textbooks Resume of Cheryl Duhon-Brewer Page 4

Prepared purchase requisitions, received and distributed materials, and ordered supplies as required

Performed clerical tasks for continuing education programs, and assisted with the unit daily tracking log and wing changes

Professional Affiliations/Training

Career Track and SkillPath National Task Force for Continuing Education Units

The Wishing Well, served as Secretary: 2008 – 2010

ExpertRating Administrative Assistant Certification

IAAP: 2010 – Present

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