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Executive Assistant

Location:
New York, New York, United States
Posted:
January 26, 2018

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Maureen C. McCarthy 646-***-****

** **** **** ******, *** York, NY 10028 ac37hp@r.postjobfree.com

Work Experience:

Olayan America, New York, NY April 2017-January 2018

Olayan America monitors a substantial investment portfolio originating primarily in North, Central, and South America and provides advisory services to the international Olayan Group. The Olayan Group is a diversified global investor and operator of commercial and industrial businesses in Saudi Arabia.

Administrative Assistant

-One of three support staff in the President/CEO’s office. Prioritized incoming personal and business mail and email. Drafted correspondence on principal’s behalf.

-Coordinated company’s 70th Anniversary celebration. Tracked invitations and responses for 500+ attendees. Liaised with event coordinators.

-Read and summarized minutes from major corporations of which principal is a board member; research on individuals and corporations; edited outside board bios.

-Provided research and administrative support to Managing Director.

PKO LLC, New York, NY January 2010 – April 2016

PKO is the personal office of Peter O’Neill, a fifth generation member of the Rockefeller Family. Mr. O’Neill is actively engaged on multiple boards and committees of several Rockefeller-related institutions: Rockefeller Brothers Fund; Rockefeller Family Fund; Winrock International; International House; director of Rockefeller Financial; Chair of Room 2500, housing the Rockefeller family office.

Executive Assistant

-Responsible for all corporate and personal activities relating to a high-net-worth executive.

-Strong gatekeeping duties include telephone responses and heavy Outlook scheduling of appointments, board meetings, conference calls, and fundraising/benefit events; family calendar scheduling several years in advance; travel arrangements and expense reports.

-Read, summarize, present and prioritize all incoming email and respond as appropriate. Compose letters for personal and business correspondence; take and write minutes of corporate meetings.

-Ensure availability and synopses of numerous board and committee materials; keep records of conflict-of-interest and disclosure statements; schedule and arrange for in-house committee meetings.

-Maintain extensive inventory of files relating to family investment; sibling meetings; corporate projects; and office relocation records.

-Personal duties include: maintain files and documentation relating to multiple family households; track children’s medical insurance claims; shop for and order birthday/holiday gifts to myriad family members; schedule medical appointments and file claims for principal; design family Christmas card and maintain mailing list of 675+ personal contacts.

Rockefeller Family Fund, New York, NY August 1986 – December 2010

The Rockefeller Family Fund represents the interests of the youngest generations, and is the only Rockefeller philanthropic organization whose Board of Trustees is comprised entirely of family members.

Grants Administrator and Assistant to the Executive Director

-Reviewed all incoming proposals; administered grant payments (including multi-year payments, challenge grants and expenditure responsibility records); maintained Gifts program database; generated financial reports for accounting staff (including yearly tax filing and audit); tracked grant reporting requirements for financial/narrative accounting; managed electronic distributions to program staff.

-Prepared agenda books for Board of Trustees; extensive editing, proofreading, and production responsibility for grants dockets and meeting materials. Reviewed, edited and proofread text and financial audits for publication in Fund’s annual report.

-Attended board meetings, took notes, and wrote minutes. Sole responsibility for maintenance of corporate records.

-Maintained confidential records of family members’ contributions to the Fund and administered Employee Matching Gifts program.

-Kept director’s calendar and scheduled appointments with grant seekers and grantees.

-Interfaced with 100+ Rockefeller family members and maintained database; responsible for planning annual dinners and retreats.

Maureen C. McCarthy (page 2-646-***-****

38 East 85th Street, New York, NY 10028 ac37hp@r.postjobfree.com

Simultaneous Part-time Employment:

William M. and Miriam F. Meehan Foundation, New York, NY 1997 – 2001 (part-time)

Family foundation making grants of $700K+ annually to over 100 nonprofits in the New York area.

Grants Administrator and Assistant to the Executive Director

-Maintained grant files; made payments; coordinated financial documents with outside bookkeeper; prepared proposal summaries, spreadsheets and agenda materials for board of trustees.

-Created system and administered Employee Matching Gifts program for employees and partners at M.J. Meehan & Company.

-Attended executive board meetings; wrote minutes and maintained corporate records.

James C. Penney Foundation, New York, NY 1995 – 1999 (part-time)

Private foundation making nationwide grants for social/environmental programs and government accountability. The Foundation was restructured in 1999.

Editorial/Proofreading Consultant

-Assisted the Executive Director with preparation of dockets and materials for board presentations.

Work Experience (Prior to 1986)

Cegmark International, Inc., New York, NY – Assistant to the President

Management/marketing consultants for French companies entering U.S. market (specializing in telecommunications and business start-ups).

Harper & Row Publishers, New York, NY – Assistant to the Art Director, Schoolbooks Division.

Daniel B. Grossman Fine Arts, New York, NY – Gallery Assistant (sales, inventory and research).

Board Experience:

Fordham University, College at Lincoln Center, New York, NY

-Dean’s Board of Advisors, 1999 – 2001

-National Chair, Fordham Alumni Federation (first woman Chair), 1995 – 1999

-President, College at Lincoln Center Alumni Association, 1990 – 1994

West Village Chorale, New York, NY

-President, 2013 – present; a 501(c)(3) organization. Arts administration, management and fundraising.

-Conducted national search and hire of new Artistic Director.

-Coordinated international concert tour to Greece for 45+ people.

Education:

Yale University, New Haven, CT

-M.A., Religious Studies and Art History

-Yale Scholarship & Fellowship; Teaching Assistant, Yale Divinity School (Christian Art & Arch.).

Fordham University, New York, NY

-B.A., Summa cum Laude, Religious Studies and Music.

Skills:

-MicroEdge Gifts 6.2; Word; Excel; Outlook; Microsoft Office.

-Excellent writing, editing and proofreading skills.

Interests:

Classical music/choral singing; opera; art history.



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