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Administrative Assistant Manager

Santa Clara, California, United States
January 28, 2018

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Sally Ng



Administrative Assistant Russell Tobin & Associates February 2017 – Present

Facebook, Menlo Park, CA

Responsible for providing executive administrative support to four Core App Senior Directors – Media Analytics, Feed Data, Applied Machine Learning, and Research.

Managing multiple complex calendars and scheduling internal and external meetings

Responsible for providing executive administrative support to four Core App Directors – Media Analytics, Feed Data, Applied Machine Learning, UX Research and teams.

Supporting directors with core administrative tasks and projects and liaising with executive assistants in Core App.

Planning various team offsite activities, seminar workshops, all hands, logistics and travel coordination for events

Assisting with budget planning, processing expense reports via Concur and providing administrative support for cross-functional department and teams.

Administrative Assistant to Collaborative Projects Director November 2015 – February 2017

Valeo, San Francisco Bay Area, CA

Provided executive assistance and support to the Collaborative Projects Director - America and Asia and Research

and Innovation R&D team

Connected and built partnerships with employees and customers from start-ups, universities and OEMs located in

the Bay Area and Silicon Valley

Consolidated annual budgets for team projects, team outings, and expenses for entire office site

Collaborated with finance team to create purchase requisitions, purchase orders, and processed purchase card expenses and expense reports within the team

Booked domestic and international travels, including complex calendaring for internal/external meetings for Valeo executives and team members of the Comfort and Driving Assistance Business Group

Planned logistics for team lunches, outings and team building activities with Site HR Manager

Human Resources Assistant May 2015 – November 2015

Mindjet, San Francisco, CA

Assisted VP of People Operations, HR Manager, executives and staff members with administrative projects and pulling monthly headcount reports

Conducted background checks, employment verification requests and I-9 documents for new hires

Maintained HR personnel files, paystub records and W2 forms for current employees

Initiated hiring and termination processes and E-Cobra notices for terminated employees

Managed HRIS workforce database, generate monthly reports, create mind maps and update organizational charts

Branch Auditor / Administrative Assistant February 2013 – April 2015

YMCA, San Francisco, CA

Supported Administrative Services Director with accounts receivables, donation audits and administrative reports

Prepared Board meeting minutes, correspondences and thank you letters for pledges and donors

Maintained member files, processed financial assistance, compiled reports, performed daily deposits and audited expense logs for six site directors

Audited, processed and managed receivables, refunds, cancellations, and membership applications

Managed declined payments and monthly collections reports for non-sufficient funds

Communicated with members to retrieve receivables and funds for programs

Administrative Assistant II October 2011 – August 2012

University of California, Davis, CA

Assisted Customer Success Manager in building positive customer relations

Resolved clients’ account information and inquiries about financial aid, scholarships and grants

Handled check distributions for financial aid, grants and paychecks

Processed and reviewed students’ financial aid documents

Inputted student information into the Oracle and Banner software for audit review


Executive administrative support: calendar management, domestic/international travel coordination, expense reports, audit compliance and ad hoc reports

Proficiency with Google calendar, Microsoft Office - Word, Excel, Powerpoint and Outlook

Software and Applications: Google drive, ADP, SAP, Oracle, Concur, Commerce One, BlueJeans video conferencing, Intercall conferencing, Square payments, Daxko Operations.

Fluency in reading, writing and speaking English and Cantonese, intermediate level in Mandarin Chinese


University of California, Davis

Bachelor of Arts, Chinese

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