Administrative Assistant Manager
Resume:
Sally Ng
******@*****.***
Experience:
Administrative Assistant Russell Tobin & Associates February 2017 – Present
Facebook, Menlo Park, CA
Responsible for providing executive administrative support to four Core App Senior Directors – Media Analytics, Feed Data, Applied Machine Learning, and Research.
Managing multiple complex calendars and scheduling internal and external meetings
Responsible for providing executive administrative support to four Core App Directors – Media Analytics, Feed Data, Applied Machine Learning, UX Research and teams.
Supporting directors with core administrative tasks and projects and liaising with executive assistants in Core App.
Planning various team offsite activities, seminar workshops, all hands, logistics and travel coordination for events
Assisting with budget planning, processing expense reports via Concur and providing administrative support for cross-functional department and teams.
Administrative Assistant to Collaborative Projects Director November 2015 – February 2017
Valeo, San Francisco Bay Area, CA
Provided executive assistance and support to the Collaborative Projects Director - America and Asia and Research
and Innovation R&D team
Connected and built partnerships with employees and customers from start-ups, universities and OEMs located in
the Bay Area and Silicon Valley
Consolidated annual budgets for team projects, team outings, and expenses for entire office site
Collaborated with finance team to create purchase requisitions, purchase orders, and processed purchase card expenses and expense reports within the team
Booked domestic and international travels, including complex calendaring for internal/external meetings for Valeo executives and team members of the Comfort and Driving Assistance Business Group
Planned logistics for team lunches, outings and team building activities with Site HR Manager
Human Resources Assistant May 2015 – November 2015
Mindjet, San Francisco, CA
Assisted VP of People Operations, HR Manager, executives and staff members with administrative projects and pulling monthly headcount reports
Conducted background checks, employment verification requests and I-9 documents for new hires
Maintained HR personnel files, paystub records and W2 forms for current employees
Initiated hiring and termination processes and E-Cobra notices for terminated employees
Managed HRIS workforce database, generate monthly reports, create mind maps and update organizational charts
Branch Auditor / Administrative Assistant February 2013 – April 2015
YMCA, San Francisco, CA
Supported Administrative Services Director with accounts receivables, donation audits and administrative reports
Prepared Board meeting minutes, correspondences and thank you letters for pledges and donors
Maintained member files, processed financial assistance, compiled reports, performed daily deposits and audited expense logs for six site directors
Audited, processed and managed receivables, refunds, cancellations, and membership applications
Managed declined payments and monthly collections reports for non-sufficient funds
Communicated with members to retrieve receivables and funds for programs
Administrative Assistant II October 2011 – August 2012
University of California, Davis, CA
Assisted Customer Success Manager in building positive customer relations
Resolved clients’ account information and inquiries about financial aid, scholarships and grants
Handled check distributions for financial aid, grants and paychecks
Processed and reviewed students’ financial aid documents
Inputted student information into the Oracle and Banner software for audit review
Skills:
Executive administrative support: calendar management, domestic/international travel coordination, expense reports, audit compliance and ad hoc reports
Proficiency with Google calendar, Microsoft Office - Word, Excel, Powerpoint and Outlook
Software and Applications: Google drive, ADP, SAP, Oracle, Concur, Commerce One, BlueJeans video conferencing, Intercall conferencing, Square payments, Daxko Operations.
Fluency in reading, writing and speaking English and Cantonese, intermediate level in Mandarin Chinese
Education:
University of California, Davis
Bachelor of Arts, Chinese
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