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Administrative Assistant Executive

Location:
Kings County, New York, United States
Posted:
January 28, 2018

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EXPERIENCE

**/** –Present BANK OF AMERICA MERRILL LYNCH, NEW YORK, NEW YORK

Executive Assistant to Equities COO and Equities Global Head of Trading 01/13-Present

Manage heavy calendars and coordinating meetings for up to 8 Managing Directors in various lines of business

Planning various events, such as trading on sites, dinners, client and internal events

Arranging heavy travel and transportation internationally and domestically

Screening, and placing telephone calls for Equity COO and Head of trading as assigned; arranging multi-party conference calls

Working closely with other assistants to coordinate and arrange meetings, video conferences and teleprescence

Scheduling and preparing conference rooms for in-house and external meetings with catering arrangements

Coordinate with headhunters and candidates for confidential interviews, setting up interview schedule, and location

Submission and follow up on expense reports for executives

Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive

Liaison to outside groups coordinating events where the executive is a corporate chair, director or committee member.

Assisting international executives when visiting; i.e. desk locations, access to building, and day to day assistance

Administrative Assistant 11/09-01/13

Reviewing, submitting, and tracking brokerage invoices

Arranging heavy travel and transportation for over thirty brokers in three different lines of business

Heavy submission of expenses for AOG, SWAP Desk and Derivatives Sales

Planning and coordinating various events, such as Derivatives University, movie premiers, large client dinners

5/06 –11/09 KAYE SCHOLER LLP, NEW YORK, NEW YORK

Legal Recruiting Assistant 08/07– 11/09

Manage recruiting budget, entering figures monthly and presenting quarterly reports to Director of Recruiting and hiring partners

Generate various statistics reports on candidates in regards to on campus interviews and in-house interviews for hiring managers and co-chairs of recruiting, and executive committee

Arrange multiple summer associate events from start to finish, including meeting with vendors, booking venues, planning menu, and ordering transportation

Assist in first day orientation for summer associates, contacting speakers, assembling materials for orientation

Coordinate with outside vendors to create design for departure gifts for summer associates and OCI giveaways

Litigation Legal Assistant Clerk 05/06– 08/07

Perform pre-trial civil litigation discovery by reviewing files, obtaining documents, analyzing and compiling information into appropriate formats

Assist with organizing project data in hard copy and electronic format for the litigation department as directed by the supervising paralegal or attorney

Assemble legal documents for depositions and trial through management of computerized database of case files

Obtain documents, analyzing and compiling information into appropriate formats for attorneys use, making spreadsheets

Train, and supervise interns

5/05 –5/06 THE LAW OFFICES OF MICHAEL T. CONROY ESQ., NEW YORK, NEW YORK

Paralegal

Track and maintain legal report (spreadsheet of legal expenses).

Assist attorney in general legal support in litigation, legal transaction, and/or other special Legal Department projects.

Analyze, create, organize, and provide regular weekly and monthly status reports regarding pending claims and lawsuits

Type memos, letters, agreements, and all other necessary documents

EDUCATION

11/05-05/06 NEW YORK PARALEGAL SCHOOL, NEW YORK, NEW YORK

Paralegal Diploma

Major: Litigation, Other courses included Corporate Law, Wills and Trusts, Criminal Law, Real Estate Law, Torts, Civil Procedures- G.P.A. 3.4

9/99-6/01 KINGSBOUROUGH COMMUNITY COLLEGE, BROOKLYN, NEW YORK

Associates Degree in Liberal Arts

SKILLS Typing 60 wpm, Outlook, Windows, Microsoft Word, Excel, Word Perfect, LawCruit, Lexis/Nexis, Bluebook, Concordance, Legalkey, Knowledge of PowerPoint

LICENSES Notary Public



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