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Office Data Entry

North Las Vegas, Nevada, United States
January 28, 2018

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Denise Beard

**** * ****** **, ***** Las Vegas, NV 89031

Cell: 702-***-****



Experienced and highly accomplished Office Manager/Senior Financial Analyst with 24 years of knowledge. I am highly proactive and results driven professional, who enjoys being part of an energetic and dynamic team. I come to you with a reputation as a strong and committed worker, who has a very good understanding of providing preparation of the A/P, A/R, and reporting, planning, budgets, financial forecasting, auditing, and collections. I have 24 years’ experience which also includes HR functions, hiring staff, working directly with Executive Management for implementing and improving policies and procedures.


USI Silver State, Las Vegas, NV July 2017 – January 2018

Office Manager

Accounts Receivables and Collections

Accounts Payable

Auditing of Client accounts

Managing installers tablets and gas cards

Inventory reconciliations monthly

Monitoring office and project expenses

Manage petty cash

Reconciling all branch credit cards

Purchasing office supplies

Staff hiring

Liaison between management and employees on issues

Westar Architects, Las Vegas, NV February 2015 – March 2017

Business Office Manager

Accounts Receivable (Billing) and Collections

Accounts Payable

Payroll management

Auditing of Client accounts

Monitoring office and project expenses

Manage Checking and savings

Firm Insurance renewal

Support Firm’s Accountant with State and Federal Tax Filings

State and Federal Employee Forms & Filling (Workman’s Comp, W-2 forms, etc.)

Staff Benefits Management (Vacation, Sick Time, etc.)

Office Policy Management & Update

Assist Architectural Staff with reports & memos

Purchasing & contracts

Staff hiring

Liaison between management and employees on issues

Pacific Dental Services, Las Vegas, NV May 2014 -January 2015

Operations Manager

Effectively implements best operational practices & create an environment that promotes PDS culture & values daily.

Manages expenses to achieve monthly budget.

Auditing of customer accounts.

Purchasing dental equipment & supplies.

Manages a team of both Front Office and Back Office employees; acts as mentor, support, and assist in the development and training of staff.

Monitors performance and ensures optimal staffing levels.

Develops, implements, and ensures adherence to annual office budget to allow for autonomy of day-to-day decisions, ensure P&L management and profitability of the office.

Develops and implements precise, realistic, and measurable individual and office goals that are challenging and compatible with company policy.

Implements, coordinates and manages marketing programs to grow the business.

Safe Step Tubs, Las Vegas, NV January 2010 -May 2014

Office Manager

Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.

Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.

Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.

Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.

Completes operational requirements by scheduling and assigning employees; following up on work results.

Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends. Including auditing of all accounts.

Track and review sales group’s performance, examining revenue trends and assessing market conditions on weekly basis.

Maintains office staff by recruiting, selecting, orienting, and training employees.

Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.

Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.

Purchasing tub equipment & needed supplies for installations.

Contributes to team effort by accomplishing related results as needed.

NBD, Las Vegas, NV June 2003- January 2010

Owner/Office Manager

Managed all Human Resource functions.

Accounts Payable/Receivables (10 Key).

Financial Reporting (Excel & Quick Books).

Auditing client accounts per project.

Creating and maintaining budget for all departments (15 departments).

Creating and updating account codes and departments.

Maintain office equipment and supplies.

Preparation of all expense reports for reimbursement.

Purchasing technical equipment for projects as needed.

Maintaining files for both vendors and sales orders.

Overseeing entire company functions for daily operations.

SunAmerica, Tucson, AZ February 1999- June 2003

Asset Management Administrator

Updated & maintained property, developer, vendor & management information.

Track & maintained property inspection schedules (Excel & MS Word).

Generated & updated property inspections, acquisition reports & photos.

Compiled preparation & entered monthly operating reports.

Analyzed properties budgets & audit reports.

Approving purchasing orders & contracts with vendors.

Scheduled compliance review with consultants.

Provided current property information & materials to consultants.

Scheduled meeting set-ups & catering with major hotels for workshops.

Created presentation materials (i.e. slides, overheads, handouts, etc.).

Hosted compliance workshops.

Travel arrangements for Asset Managers.

Maintained multi phone line, office supplies, office mail & faxes.

Word processing & extremely heavy computer data entry.

Developed spreadsheets & master lists of properties & financial information.

PaineWebber, Weehawken, NJ August 1995 -November 1998

Senior Financial Analyst/Wireless Supervisor

Supported firm wide operations of all wireless devices.

Purchasing new wireless equipment & approving contracts with wireless vendors.

Provided technical & financial support to clients inquires.

Researched, compiled & prepared quarterly wireless reports for upper Management.

Developed spreadsheets to track responses from quarterly reports (Excel & 10 Key).

Implemented service report for inventory and related expenses.

Negotiated with vendors for firm wide transactions of cellular & pager equipment.

Processed inventory of wireless devices into the M.O.N.I.E.S. trying system.

Coordinated memos to clients & vendors (MS Word).

Analyzing & auditing vendor accounts.

Extremely heavy computer data entry.

Heavy phone duties on multi-line traffic system.

Reconciling accounts for month’s end & departmental budget.

Kidder Peabody/Paine Webber, Weehawken, NJ June 1990 -August1995

Billing Analyst:

Provided technical & finical support to clients inquires.

Organized meetings for upper Management with vendors

Monthly financial reporting & processing vendor invoices (Excel & 10Key)

Heavy computer data entry.

Heavy phone duties on multi-line traffic system.

Reconciling accounts for months end.

Heavy computer data entry using accounting software created by Kidder Peabody.

Managed payments to major vendors (i.e. Airborne, Federal Express, NYNEX, etc.).

Heavy phone duties on multi-line traffic system.

Coordinated all inter-office memos (MS Word).

Reconciling accounts for months end.


The Berkeley College of Business, Patterson, NJ

Associate in Applied Science Degree (Major Accounting/Management) Graduated 1990

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