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Accounts Payable Supervisor

Schaumburg, Illinois, United States
January 28, 2018

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Carla Marie Eugling

*** ******** ****

Schaumburg, IL 60194

630-***-**** (H)

708-***-**** (C)


Supervisor or Leader in Accounts Payable, Cash Posting, Billing.

Clerical and Data Entry work.


I am very proficient in a Supervisor/leadership role. I am very accurate and efficient with organizational skills in Accounts Payables in accordance to SOX practices. Detailed and profited in training personnel.

I am also experienced in Cash Posting, Administrative Duties of an Office, Dispatching, Customer Service and Clerical Office work. Accurate and can process high volumes of Data Entry.

Computer Skills

Lotus Notes, Microsoft Word/ Intermediate Excel/AS400 System/ Banner/ Microsoft Outlook/ Navisphere Payables System

Courses completed: Word 2007 – 1 & 2, Access 2007 – 1 & 2, Excel 2007 – 1, Mail Merge.

Accounts Payable Certification Training Class Sept 2013


C.H. Robinson

Accounts Payable Supervisor-See below

March 2015 – Present

C.H. Robinson Freight Service LTD.

01/13 to March 2015

Accounts Payable Senior Lead

Phoenix International Freight Services –Wood Dale IL.

10/2009 to 01/13

Supervisor/Leadership role over up to 12 accounts payable associates.

Duties include balancing of accounts/files, researching past dues

Interviewing, hiring,approving payroll, maintaining employee records

Yearly reviews of employee’s

Training and assigning duties and maintaining duty schedules

Reconciling statements of accounts

Assuring Department is Sox Compliant

Customer Service

Overseeing accounting various duties of the payable department.

Processing of Rents, and Utility payables for 30 branches.

Signing and proofing checks and all various office duties.

Setting up and creating Vendor numbers for payment processing

Maintain Data Base for 1099’s and printed to distribute yearly

Setting up ACH and wire payments through our bank upon branch requests.

Balancing and paying CNS CASS Airlines and Pier Pass accounts online

Accounts Payable Representative

Entry of all approved payable invoices for assigned letters of the alphabet. Microsoft Outlook emails of all emails and invoices coming into Phoenix accounting department.

Figuring out break down amounts on charge codes within the charges of the invoices.

Researching and fixing files

Voiding of all branch checks and payables that are requested to be voided by the 30 branch locations.

All office clerical duties required for the processing of my invoices and satisfaction of my vendors.

Customer service to calls coming into the payables department

12/2008 – 10/2009: Roosevelt University – Schaumburg, IL

Welcome Center –Receptionist/Customer Service: part-time

Answering 6 phone lines and transferring to correct department, and assisting students with applying to the school on the phone or at the Welcome Center desk through the Banner system.

Scheduling appointments for students with counselors in Outlook

Office clerical work

Putting together welcome packets for students and mailing letters to prospective students

07/1998 -- 11/2008: Branches of Reedy Industries

06-2002 to 11/2008: Metro Tech Service Corp. – Schaumburg, IL

Accounts Receivables Manager as directed by Comptroller

Received and processed all payments.

Prepared checks and made bank deposits. Took large volume of deposits to the bank daily.

Batched all receivables and posted monies to each invoice through the AS400 system according to check remittances. Very large volume; sometimes up to 100 pages of individual invoices

Balanced all batches

Adjusted customer’s accounts at account manager’s request

Accounts Payables Manager for Suppliers and Utilities

Set up vendors through the AS400 system

Took and entered Purchase Orders manually; later through Lotus Notes system to give technicians purchase order numbers

Closed and matched all purchase orders to invoices. Manually and later once Lotus Notes was established at this division, closed and matched purchase orders to invoices electronically.

Prepped and sorted all supply invoices

Entered and coded a large volume of invoices into the AS400 for weekly check runs.

Ran checks as needed, printed, separated carbon copies, matched any remittances with proper checks (mostly utilities); once checks were signed, mailed all checks

2006-2008Took over all Accounts Payables

Including entry of sub-contractor invoices once PDs invoiced to customer and handed in with approval to pay

Entered all taxes to pay once reports and remittances were figured by the controller

Matched carbon copies of checks to invoices paid

Filed by vendor names (made files as needed)

Balanced statements and handled past dues

Helped answer the main line phone calls and transfer to correct department

Was able to take service calls if no dispatchers were in and was able to assist customers with status of the calls by looking them up in the service call board

Printed and helped distribute 1099’s as directed per Comptroller.

Other duties

Performed all clerical office duties throughout all years

Helped and processed payroll when needed.

Help balance accounts receivables when asked

07/1998 -- 06/2002: Beverage Town, Broadview, IL

Dispatcher, Billing Administrator, Office manager/administrator

Received, entered and dispatched service calls

Routed technicians and dispatched technicians to service calls via two-way radio & phone.

Clocked service techs in and out of calls, once completed

Took any parts orders and gave technicians purchase order numbers for purchasers

Worked with I.T. department to create a new electronic dispatch system that can electronically keep process service calls from entry, status, parts purchases, completion, payroll hours and billing.

Supervised all daily office duties of clerical workers and routes of technicians to the most efficient route possible, taking in account for all emergency calls coming in.

Prepared and prepped all completed service work tickets for billing.

Entered all billing through new Lotus Notes System.

Printed, separated and matched all invoices to work tickets, filed and mailed copies of all invoices to customers.

1992 -- 1996: Quality Pump Service, Brookfield, IL

Dispatcher, Office Assistant

Dispatcher and office work

Took and entered service calls through electronic dispatch system

Clocked in status of calls via two way radio/phones

Submitted all closed calls into system for billing

Helped office manager with payroll and billing

Traveled to various towns to apply for construction permits for new gas pumps being installed.

1988 --1992: Bailey’s/Victory Beauty Supply, Westchester, IL

Customer Service, Office Assistant

Customer service, assisting customers with products.

Help set up for training classes.

Balanced daily money received

Prepared bank deposit and took money to the bank

Helped fill customer phone orders and help pack to ups out.

Set up displays for new products

1984-1988: Kalmus & Associates, Broadview and Elmhurst, IL

Circuit Board Technician

Inspection of circuit boards

Photo processing lab to make circuit boards

1980-1984: Harlem Furniture, Hillside, IL

Office Manager Assistant

Entered in all SKUs on furniture orders to check stock.

Set up deliveries

Took in and processed all sales.

Balanced all registers at the end of the day

Helped with scheduling of office staff

All other clerical duties


High school degree: Proviso East High School, Maywood, IL

Cosmetology degree: Wilford Beauty Academy, Oak Park, IL

Mima management course - Certificate- Westchester, IL.

Computer courses-Certificates- Schaumburg, IL.

Accounts Payable Network Courses-Wood Dale IL


Personal Reference

Jacqueline Zars Schmidley 630-***-**** Former Accounting Manager Phoenix International now CH Robinson

Additional references upon request.

Contact this candidate