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Excel, Ms Word, Power Point, Outlook, Internet, ERP system and Comptr

January 24, 2018

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Mob: 056-*******


Resides In: Dubai, UAE

Personal Details

Date of Birth : 9th June, 1986

Nationality : Indian

Marital Status : Married

Driving license : UAE

Visa Status : Employment Visa


Seeking for a growth in my career, where every day is filled with demanding & unpredictable situations, in which I can tie two ends for the best possible result, with an eye for small details along with excellent communication skills, & room to improvise my leadership abilities, to record top success in all assignments & continue further to enhance my expertise.

Work Experience

Company: Zaabeel Palace Hospitality.

Designation: Administration coordinator/Distribution supervisor Starts: 1st of April 2013

Work Responsibilities:

Arrange flight tickets for the managers.

Arrange hotel bookings in UAE for distributors & visitors, and abroad for managers.

Arrange visas for visitors.

Arrange rent a car for Managers and visitors.

Plan and organize in-house and external events such as Annual Party, Kids Party, Manager’s meeting, Strategy meeting, AMO meeting (once a year). Sales & Marketing events: conferences, outings, group trips, team building.

Preparing minutes of meeting

Responsible for the maintenance of the office equipment and furniture.

Screening phone calls, enquirers and requests, and handling them when appropriate.

Meeting and greeting visitors at all levels of seniority.

Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.

Producing documents, briefing papers, reports and presentations.

Organizing and attending meetings and ensuring the manager is well prepared for meetings; liaising with clients, suppliers and other staff

Invoicing: Verify & record invoices and outgoing payments. Deals with vendor inquiries and payment requests.

Preparing Duty roaster for the staffs.

Preparing Weekly Minutes of Meetings.

Updating the Admin and Distributions files every week.

Create purchase orders and follow up for receipt and payment: Office requisitions & supplies, Invoices for manager’s allowances, Legal & Finance services.

Handles petty cash: reimburse the expense claims of Managers & staff, maintain replenishing 3,500AED from the Finance Department by presenting the replenishment request form with all the cash withdrawals in details and the back-up needed for each.

Distribute gift to VIP families and Officers.

Prepare and Schedule for the Distributions list every day.

Coordinating Distributions Deliveries.

Coordinating all the office related works

Order the gift as per the GM selection.

Prepare the distribution list and Items.

Company: Medcare Hospital Dubai. JCIA Accreditation

Designation: Office Administrate/Service Coordinator:

Handling: Office Administrate/Customer Service coordinator/Engineering and facilities management coordinator/Admin/Documents Control/Office Accounts

Work responsibilities:

• Carry out customer services management

• Provide the information on products and services to the department via Email or Phone call

• Investigate Department problems and make speedy solutions

• Reply to email queries and manage other correspondence

• Perform basic office and administrative roles

• Greeted vendors or Department Staff and made them feel relaxed when they visit the


• Entered checks and mail into needed logs

• Coordinated telephone and copier system issues

• Ordering Office Supplies

• Complain receives via email and Distributed mail to employees in office to resolve.

Coordinating and managing various administrative services for companies.

Provided smooth outpatient flow in such areas as financial screening, appointment and procedure scheduling; resulting in optimal patient satisfactory.

Provided administrative support and coverage to various specialty departments

Maintained Vendors database

Receive and distribute incoming mail or materials to appropriate offices and staff

Investigating and correcting errors, following company and supplier records

Maintains proper inventory of assigned materials, equipment.

Maintain and track supervisor and other staff members calendars for appointments and meetings

Coordinating facilities management works

Coordinating the maintenance work and repair of equipment

Preparing Schedule for maintenance PPM

Coordinating with suppliers regarding maintenance work

Process Invoices, Vouchers and Purchase Orders.

Tracking Invoices, Special Orders, Requisitions, Purchase Orders and cost control in SAP.

Create Special Orders and PO requests on behalf of Managers

Department training on Records Management and various other office programs.

Cross checking invoices in SAP and verify that all invoices are within the original budget and allocated to the appropriate Cost Center.

Handling petty cash

Preparing KPI (Key performance Indicator)

Skill and Specification

Calmness under pressure and maintain records in timely and accurate mode.

Good decision-making, communication.

Ability to encourage and motivate people with responsible attitude.

Interest in helping and working with customers.

Should have sound practical judgment of priorities.

Familiar with Microsoft office suite.

Strong verbal and Email communication

Ability to multi-task

Summery of Qualification

Nearly 4 years of providing excellent client services

Greatly experienced in complaint handling and resolution techniques

Hands on experience on teambuilding and training

Proficient in servicing clients in person and on phone

In-depth knowledge of administration and oral and written communication

Highly skilled in order filling and cost reduction strategies

Professional Experience

Company : Commercial Sales Tax Office,

Designation : Accounts Assistant

Duration : Jan 2007 to 2010.


Assisting the finance manager in all accounting matters.

Preparation of the bank account, cash account, bank reconciliation statement and day to day interaction with the bank.

Handling petty cash and maintaining the records accordingly.

Handling and maintaining the filing system in Accounts dept.

Handling customer’s statement, tracking and follow up.

Preparation of sales tax, semi-tax returns and such other formalities relating to the taxation.

Preparation of accounts of sole traders, partnership firm.

Recording all financial data through the computerized accounting packages (Tally).

Educational Qualification




Master of Business Administration

Maharashtra University


Bachelor of Commerce

Mangalore University

2005 – 2008

PUC Commerce

Karnataka Board

2003 – 2004


Karnataka Board

2002 – 2003

Computer Skills

Proficient with computer software – MS Word, Excel, Outlook, PowerPoint, Access, browse internet and e-mail, Mediware software, Tally7.2, Peachtree etc

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