Administrative Assistant Microsoft Office

GABRIELLA MARIA LUDWIG

+*.***. ***.****

***** ****** *******

********@*****.***

El Cariso Village, CA 92530

SUMMARY

Executive Administrative support with over 10 years of experience seeking a position with a progressive company where my experience and abilities will be effectively utilized. I can handle a variety of duties, including the following skills:

Microsoft Office

CRM

CAPIS

Coupa

Dutch (Read/Write/Speak Fluently)

TravelPort

TRBS

German (Slight understanding)

.

EXPERIENCE

Aon Hewitt, Irvine, CA 1998-2017

Advanced Administrative Assistant

Provided executive administrative support to 23 consultants in the Retirement and Financial Management Practice. Responsibilities included:

Typing/composing of correspondence

Actuarial valuations and disclosure reports

Travel arrangements

Expense reports

Database administration

Meeting presentations

Purchase requisitions

Ordering and invoicing through Coupa

Other financial reporting utilizing Excel, PowerPoint, Word and Remedy

Logged and prepared data runs for client personnel files

Maintained personnel files and made sure that all of the calculation files were imaged for major clients

Scheduling and organizing monthly meetings

Involved in human resources recruiting, being the Candidate Experience local contact for Retirement and Financial Management and Health Management, also the alternate local contact for several consulting practices

Posted the openings for West Region positions within Retirement and Financial Management

Elected to be the New Hire Processor, which entailed creating an onboarding document, set-up the new hire workstation, database training, time entry assistance, and answered any questions that a new hire had about the company or general information

Gabriella Maria Ludwig ********@*****.*** Page Two

Resource for the time recording billing system, and billing coordinator when the new system was rolled out

Maintained billing files for clients and assisted the consultants with tracking down correct billing numbers and notifying the consultants of the proper billing numbers to use

Master Consulting Agreements

Updated Client Database as necessary

Brand Ambassador.

EDUCATION

Course Work for Professional Improvement

Orange Coast College, Costa Mesa, California

Database Management Course Work

Rancho Santiago College, Santa Ana, California

Certified Shorthand

Saddleback College, Mission Viejo, California

Diploma

Cypress High School, Cypress, California

PROFESSIONAL DEVELOPMENT

Introduction to Excel, Using Actuarial Add-ins:

OPO (Office Professional Orientation)

Power of World Views

Adapting to Communication Styles

REFERENCES

(Available upon request.)

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