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Accounts Payable Management

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Posted:
January 23, 2018

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JOCELYN J. VILLAREAL, CMA

Shk Colony Bldg * Flat 9

Al Qusais1, Dubai, UAE

Contact Numbers 050 4494 584 / 054 *** ****/ 04 2363554

Email Address : ac35ie@r.postjobfree.com

SUMMARY

Certified Management Accountant having more than 15 years work experience in UAE, Philippines/Australia

Specialties : Credit Control, Accounts Payable, Financial Reporting and Analysis, Forecasting and Budgeting,Systems and Procedures Implementation, and Internal Controls

PROFESSIONAL EXPERIENCE

AUTO DOT NET

GENERAL ACCOUNTANT ( CASH, AR/AP ACCOUNTANT)

IMUS, CAVITE PHILIPPINES

January 2010- April 2016

Responsible for the preparation of Financial Statements of the company at the end of each financial cycle.

Managing the company’s accounting transactions and reporting

Execute daily general ledger transactions

Ensured that all all request for payments are duly approved and as per the signed contracts, and verifies accurate postings of all disbursements as per the Chart of Accounts; Prepared reports pertaining to A/P; Reconciled vendor accounts and resolve differences ;Coordinated with banks for daily deposit of collections.

Served as the Financial Consultant to Operations.

DIVERSIFY OFFSHORE STAFFING SOLUTIONS, Ayala Makati Philippines

ACCOUNTS PAYABLE SPECIALIST for HARTLEY’S BODY CORPORATE MANAGEMENT, Graceville, Queensland, Australia

May 2016- Oct 2017

Responsible for the end to end process of Accounts Payable for approximately 800 buildings being managed by Hartley’s in Australia.

Mainly accountable for the day to day implementation of A/P standard operating procedures i.e responding to Supplier’squeries, setting up of new supplier’s cards, processing unallocated debits and credits to the correct account codes, process any informational transactions.

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Supports the following activities :Audit prep/queries, Bank recon processing, Suppliers account reconciliations, New building set-up, Adjustment of Financials, Accounts email clearing.

TNT INTERNATIONAL EXPRESS

CREDIT CONTROLLER

ABU DHABI, UNITED ARAB EMIRATES

August 2004-Oct 2009

Achieved monthly collection targets of approximately 400-500 Corporate Clients in Abu Dhabi and Al Ain, UAE.

Role and Responsiblities :

Contacted clients to confirm and obtain payments based on invoicedue dates and as per the trading agreement.

Maintained contact with clients to ensure invoices are clear for payment

Posted and allocated daily receipts to SAP Accounting systems (AR module)

Provided accounts information to internal departments

Resolved queries both internally and externally on unpaid invoices.

Sent overdue notices or final demand letter on unpaid accounts.

Prepared Endorsement to Legal paperworks for delinquent accounts.

Conducted client visits to resolve issues on overdue accounts

Proactively followed and implemented Gulf Credit Policies.

Received cash and cheque collections from Operations Department

Posted all payments to corresponding domestic and international consignment accounts

Released petty cash to employees based on approved petty cash voucher

Prepared petty cash replenishment and sent to Dubai Head Office for cheque preparation

WALTERMART SUPERMARKET, IGA

SENIOR ACCOUNTANT CUM SHOPPING CENTER ADMINISTRATOR

Nov 1995 –Feb 2004, Cavite District Philippines

Responsible for the management of all Branch Accountants in Cavite Area (Dasmarinas, Imus, Lotus Mall, Carmona, Gen Trias and Rosario branches)

Key person in implementation of the following Accounting and Store standards.

Accounts Payable Management

AccountsReceivable Management

Cash /Petty CashCustodianship

Documents Control Management

Merchandise Inventoryand Office Supplies Management

Fixed Assets Management

Ensured 100% compliances to company standards in the South District.

Conducted Operations and Branch Audit on a daily basis.

Reported all Audit findings and non-compliance to Branch Control Manager and presented all Audit findings to Operations Committee every Monday.

Collaborated with the Branch Heads/Accountants to ensure that Asset management and Branch Contol Procedures were properly implemented at branchlevel

SHOPPING CENTER ADMINISTRATOR

Served as the Administrative Head of all the departments in the Shopping Center i.eAccounting, Engineering and Building Maintenance, Marketing, Operations, Janitorial, Security Guards, TreasuryCustomer Service, Employee’s Canteen and Tenant Relations

Prepared budgetedIncome Statements during initial branch set up

Verified tenant billings as to accuracy of charges specifically light and water consumptions, marketing charges, penalties for latepayments, etc

Conducted regular meetings with Tenants to resolve issues and concerns

Overall supervision of Operations Committee composed of all the Department Heads of WM-General Trias

ACE FOODS, INC

ACCOUNTS PAYABLE SUPERVISOR

April 1994-Nov 1995, Makati City Philippines

Critical Task :Supervised a team of AP staff, AP analyst and disbursementclerks

In charge of verifying validity of all trade and non-trade payables of branches nationwide

Verifiedcentralized cheque disbursement procedures of head office.

Checked petty cash expenses vs attachment and approval.

Checked LPO's with actual invoices

Checked A/P reports before final submission to VP - Finance.

Summarized all exception reports pertaining to AP and informed top managements of such findings

ACE FOODS, INC

INTERNAL AUDITOR

Nov 1993-Apr 1994, Makati City Philippines

Key Results Area : Performed Balance Sheet Auditbased on the Data Base Management Report

Conductedindependentreview or audit of systems,procedures and internalcontrols to ensure compliance,identifyweaknesses and address areas of inefficiency.

Preparedtimely audit reports for top management

Provided reccommendations to reduce or eliminaterisks and weaknesses.

Ensured that all audit findings and reccommendations made during the course of audit are communicated to top management without delay for prompt assessment as a tool for decisionmaking

ABENSON INC

BRANCH ACCOUNTANT

Jan 1989-July 1993, Las Pinas City Philippines

Mainly responsible for branch accounting of daily cash and credit collections ensuring that all collections were deposited intact within 24 hours without delay

Coordinated with banks for daily deposit of collections

Prepared sales, inventory and AR reports on a daily basis.

Monitored acounts receivable and initiate collection of overdue accounts,

Safeguarded merchandise inventory thru proper documentation and regular audit of warehouse and fixed assets,

Worked with the Branch Heads in the daily operations with focus on the proper implementation of company policies, systèms and procedures

Checked and approved the following branch documents : sales invoices, incoming and outgoing delivery receipts, stock transferreceipts, sales orders, etc

Educational Background

Certified Management Accountant (CMA- Australia)

Institute of Management Accountant

Australia, held at Crowne Plaza Hotel,Ortigas, Phils.

May- July 2016

Bachelor of Science in Business Administration,Major in Accounting

Dean's Lister from the Holy Angel University,Angeles City Philippines

1984-1988

High School

Holy Angel University, Honor’s List

1980-1984

Primary,CNCS

Class Salutatorian

1974-1980

SKILLS/SEMINARS/TRAININGS

JDA Systems

PROPERTY IQ Accounting Software

Windows Application

Microsoft Outlook

Lotus Notes

Manage Point

Computron Mainframe/SAP (AR MODULE)

Attended various educational classes and seminars such as Stress Management,Leadership Training and Professional Skills and Development Programs, Planning, Leading Organizing and Controlling (PLOC) Seminar

LANGUAGES

Fluent in English and Tagalog



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