Senior Document Controller
Resume:
Curriculum Vitae
Personal Details
Name : Reda Swidan Abdel Wahab
Nationality : Egyptian
Birth Date : 8/7/1979
Address : ** ******* ***** ****** **., Tayran City, Helwan Cairo, Egypt.
Mobile No. 010-********
E-mail **********@*******.***
Education B.A. degree Faculty of Alsun, Ain Shams University, 1998 Chinese & English Languages (学士学位, 汉语)
Profile
15 years experience in administration and management, providing secretarial and administrative tasks, as organizing meetings & arranging appointments, typing, booking transportation and accommodation, dealing with correspondence, preparing letters, minutes of meeting,, presentations and reports, managing office budgets, support management staff in different tasks & projects.
In addition, experience as Senior Document Controller & Projects coordinator, preparation and update of Project documentation, Prepare technical & commercial proposals, handling and maintaining records of all internal and external correspondences, Establish and maintain an effective filing, archiving and retrieving system for paper documents in accordance with the Company Quality Assurance procedures. Control the issuance and return of any construction documents to project staff. Ensure that only the latest issuance documents are available for the use.
Courses
English Conversation (upper intermediate Level) at British Council
Document Control Course at RWE Petroleum Company
Time & Stress Management at Oil and Gas Skills
Management & Secretarial Course at Mark Centre, Al Ahram News Paper Employment History
June 2012- Present Projects Coordinator OTEC
Sep. 2010 – May 2012 Senior Document Controller PDi Ltd Petroleum Jan. 2009 – Aug.2010 Document Controller KW Ltd. Petroleum April. 2006 – Dec. 2008 Office Manager Islamic Relief Organization Nov. 1999 – March.2006 Office Manager Bahgat Group Page 2 of 5
Computer Skills
MS Office (Word, Excel, Power Point)
Adobe Acrobat (PDF).
Microsoft Project
AutoCAD
Outlook
Professional Experience
June 2012- Present Onspec Tawakol Engineering & Contracting Projects Coordinator
Assist in the preparation and update of Project documentation.
Prepare technical & Commercial proposals with different disciplines
Prepare required documents for registration in contractors’ list
Assist Project Manager with the Quality Management System documentation.
Support with management reporting and meetings and internal distribution.
Prepare HSE registration documents with complete all questionnaires
Coordinate the integration of project documentation into Company archives.
Establish and maintain the Project Master Document and Drawing Register (MDR) database and production of relevant reports ( Both incoming and outgoing )
Maintain Project filing system – when applicable.
Liaising with the Project Team on a day-to-day basis controlling the document IDC process
Maintain projects, tenders, and proposals registers up to date
Update and format all personnel CVs regularly
Register all CVs - for outsourcing - sent to Project Manager for review Projects:
Engineering Works for SUMED Ain Sukhna Product Hub (ASPH) LPG Facilitie-SUMED/Petrojet
Basic and Detailed Engineering for AES-E3 Field Water Injection Pilot Project- Petrosannan
Engineering Work of the Pilot Gas Lift- Amapetco
West Bakr Firefighting Extension for K&H Stations
The Detailed Engineering Of Production Wells Tie-Ins- WASCO/ Dana Gas
HAZOP-SIL Recommendations - WASCO
Disouq Development Project – RWE
Basic and Detailed Engineering Services for Jack-Up Rig Production Facility- ADES
Hassi Als Workshop - Baker Hughes
Open Drain System – Petrogulf
Tank TS-23 Upgrade Project – Eshpetco
Zaafarana De-Bottlenecking - GEMSA
Petrogulf Zeit Bay New Lagoon Project -EMC
El-Amerya Blending Plant Project -Baker Hughes
Transglobe Building Generators - Petrodara
Petrodara - Well Site Design
TEG Unit Rehabilitations Project-EMC-Iraq
Page 3 of 5
GPC Abo Sannan 6inch Crude Oil Pipeline
Instrument Air Package Design – Petrodara
Wastani-EW-Plant engineering of fire fighting network and open drain system
West Bakr Process Debottlenecking Study
Olga Study - West Bakr
P.F. & Darfeel Open Drain Basins
Sep 2010 – May 2012 PDi Ltd Petroleum - Egypt
Senior Document Controller
Assist in the preparation of Project documentation including signed contracts projects input deliverables.
Capture all external Client meetings on our Client Contact Reports and log this into the register for follow up meetings.
Logging & registering of all CV’s received and distribute to relevant manager for review & maintain CVs Register up to date
Maintain the personnel register with current emergency contact details, certification, vaccinations etc.
Assist in the preparation of presentations for internal & external meetings and maintain presentation
register up to date
Assist Project Manager with the Quality Management System documentation.
Formatting of documents and reports.
Receive and record Engineers timesheets & liaise with office administrator.
Collate data throughout the weekly/month and capture this into both our internal weekly/monthly reports and also our Client monthly report and distribution of the same.
Assisting in the preparation of purchase orders where required.
Assisting in the preparation of CTR’s where required.
Assist in preparing PDI organization charts.
Minute weekly meetings & distribute internally
Maintain projects, tenders, proposals register up to date Page 4 of 5
Jan. 2009 – Aug 2010 KW Ltd Petroleum - Egypt
Document Controller
Reporting to the General Manager, Cairo Branch Office;
Filing of all Project correspondence and maintenance of the communication register.
Completion of Technical document register and filing of Technical Documents
Maintenance of Deliverables Register and issue of deliverables to Client
Production, numbering, filing and logging of Transmittals Office Manager
Reporting to the Finance and Administration Manager, Cairo Branch Office;
Arranging of travel and accommodation for KW Egypt employees and visitors. Arranging and maintaining contracts with travel agents etc... as appropriate to ensure reliability of service
Maintenance of KW Hard Copy filing system; log, labelling, numbering, storage, archiving
Maintaining stationery supplies for the office
Responsibility for ensuring that KW Egypt employees complete timesheets in a timely Co- ordination of recruitment administration; collating & filing CV’s received, distribution for review, arranging of interviews
Production, filing of Employee Employment Contracts
Tracking & logging of Employee holidays
Assistance with arrangement of Health Insurance and Travel Insurance for employees April 2006 – Dec. 2008 Islamic Relief Organization - Egypt Office Manager
Typing, Filing, Receiving Phone Calls, Send / Receive emails
Taking minutes of meeting and distribute it to the team
Screening all incoming faxes and emails and forwarding it to staff
Provide Translation as required
Book all the flights for the staff and visiting personnel as required.
Book all the hotels for the visiting staff, as well as the personnel working and staying away from Cairo.
Maintain a database for all the contact personnel and numbers for suppliers, services.
Keep record for the use of the international telephone line and collect the bills and pay it on time.
Collect the time sheets and the allocation sheets, and keep it filed in order, so it can be used whenever required.
Preparing meeting and training schedules.
Updating database (HR Program & children program)
Handling Cash Advance and money receipts with the employees.
Handling petty cash Organize and keep minimum level of stationary, computer supplies, copy machine supplies and printer supplies.
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Nov.1999 – March 2006 Bahgat Group Pharmaceutical (Cairo, Egypt) Office Manager
Organize daily activities for the CEO
Taking minutes of meeting and distribute it to the team
Handling with incoming and outgoing emails
Revise monthly reports from all departments
Preparing meeting and training schedules
Book all the flights for the staff and visiting personnel as required.
Book all the hotels for the visiting. Preparing Presentation
Follow up with all branches and departments,
Follow up the purchasing orders with the companies
Organize correspondences, appointments and meetings.
Updating company database, performs secretarial & administration work, filling and documenting
Organizing, preparing agenda, presentation
Responsible for the office maintenance
Handling petty cash
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