Administrative Assistant
Resume:
Carolyn Richardson
*******.*******@*****.***
Professional Experience:
Maryland Transit Administration November 2017 - Present
Executive Administrative Assistant
Assisting in performance of routine administrative duties for the Director, Labor Relations and Labor Relations Specialists.
Maintaining records and files and producing reports pertaining to appeal, grievances and mediations.
Answering inquiries from callers, visitors and arranges for appointments
Open, sort, read and distribute incoming correspondences
Updating various databases or spreadsheets as needed
Writing, editing, distributing and sending letters, memorandums, and other forms of communications
Typing correspondence and forms from corrected copy, rough draft using computer
Maintain important and confidential records, expenses accounts and office supplies
Mary Kraft Staffing 2015 – November 2017
Various temporary assignments, including:
Maryland Family Network
Receptionist / Office Assistant
Recording checks and credit card payments daily
Sorting, date stamping and distributing mail
Maintaining business reply postage log
Ensuring all visitors sign in at front desk and assisting them as necessary
Assembling binders for meetings as needed
Setting up various conference rooms for meetings
Preparing business cards for staff as needed
Screening calls to various staff members and departments
Retrieving faxes and emailing them to appropriate staff members
Ordering breakfast and lunch for meetings
WHRC - Baltimore, MD December 2014 - August 2015
Administrative Assistant III
Greeted and welcomed all visitors and residents making sure they sign in and out of facility
Logging all deliveries and updated various calendars.
Typed and assembled a variety of documents
Calling for emergency services as needed
Sorting and distributing mail daily for 275 residents
Maintained seven different log sheets
Processed grievance and appeal forms
Scheduled conference room for use and special appointments
Updated form book as needed
MTC - Baltimore, MD March 2014 - June 2014
Secretary / Fiscal Accounts Clerk
Reviewed and verified source documents such as bills, receipts, checks, etc.
Entered, posted and recorded credits and debits to establish ledger accounts
Maintained accurate data by entering and updating accounts
Handled inmate accounts by paying their bills and distributing funds daily
Daily deposits and journal postings
Kidzstuff Child Care Center - Baltimore, MD March 2010 - February 2012
Administrative Secretary
Opening files
Preparing files for new enrollees
Daily bank deposits
Answering telephone
Assisting teachers and Director as needed
Paying all bills
Soliciting parents
Preparing letters and memos
Preparing documents to be submitted to State regarding enrollments
Completing child care voucher paperwork
Landlord Helpers - Baltimore, MD February 2008 - February 2012
Executive Assistant
Daily Bank Deposits
Preparing mew Owners and Clients files
Attending rent court for Owners for eviction process
Assigning work orders to field personnel
Typing various correspondences such as lease, memos, letters, work orders, etc.
Keeping owner and client data bases up to date
Meeting vendors at properties as necessary
Receiving deposits from Clients and making sure they were properly rcorded
Updating client files with various issues as needed
Dackman & Heyman - Baltimore, MD 2003 - 2008
Legal Assistant
Sorting and distributing mail
Daily bank deposits
Opening settlement and foreclosure files
Filing motions, wills and pleadings with courts
Preparing various legal documents for lawyers
Posting in PC Law
Delivering and picking up various documents from the courthouse
Updating various databases as needed
Transcribing from Dictaphone
Handling all aspects of accounts payables and receivables
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