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Sr. Administrative Assistant

Location:
Warrenton, Virginia, United States
Salary:
$12.00/14.00
Posted:
January 22, 2018

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Resume:

Lucille M. Johnson

***** ******* ***** ********, ** 22712 ac34zx@r.postjobfree.com 703-***-****

PROFESSIONAL EXPERIENCE

Northrop Grumman Information Systems, 10/14 to 01/03/2017 Administrative Assistant 4 to Director of Intelligence Analysis, Chantilly, VA Provide clerical and administrative support to Director of Intelligence Analysis (i2S) and his direct reports. Assist HR personnel and other employees at classified sites. I coordinate calendars for our management team. Set up travel arrangements for our employees, arrange meetings, expense reporting (travel reimbursement), Travel Accounting Disbursement request. I place orders for office supplies through I-Buy when needed. Meet and greet visitors and guest, set up files, answer phones, create spreadsheets in PowerPoint and Excel as well as Microsoft Word. Input monthly data for IPRS

(Stoplights) report for our projects. Input CONCUR expenses for employees who request assistance and assist with any problems that occur. Coordinate move request and telephone/computer request for i2S employees as needed. Place refreshments/food order for meetings. Distribute mail to employees within my organization as well as offsite employees. Ordering office supplies whenever needed. Coordinate the Monthly Management Report for final distribution to V.P. and Operations Manager of i2S. I also trouble shoot maintenance problems that occur in our office through our maintenance department.

Northrop Grumman Information Systems, 10/13 to 10/14 Administrative Assistant 4 to Director of Airborne Reconnaissance Low-Enhanced (ARL-E), Fairfax, VA Provide clerical and administrative support to Director of ARL-E and his direct reports. Assist the Planning personnel and other employees with off-site demonstrations and meetings for upper management. Including VP’s, GM’s, Col’s and LT Col’s from the U.S. Army Military. I was the main POC for the QM Flight Demo that was held on 19 March with over 125 military guest and Northrop Grumman upper management team. I put together a spreadsheet to monitor telephone calls and kept trap of the invitation headcount for the demonstration. I coordinate calendars for our management team. Set up travel arrangements for our employees, arrange meetings. I assist with the War-Game Sessions and coordinate with the audio visual personnel to make sure everything was in place when the guest arrived. I also place orders for office supplies through our I-Buy system whenever needed. Meet and greet visitors/guest, set up files, monitor telephones, create spreadsheets in PowerPoint and Excel as well as Microsoft Word. Update ARL-E department organization chart monthly and Administrator for the ARL-E Share Center for employees who require access to our documents. Input CONCUR expenses for employees who request assistance and assist with any problems that occur. Coordinate move request and telephone/computer request for all employees as needed. Reserve conference rooms and order refreshments/food for meetings. Distribute mail to employees within my organization as well as offsite employees. I also trouble shoot maintenance problems that occur in our office through our maintenance department.

Northrop Grumman Information Systems, 12/09 to 10/13 Administrative Assistant 4 to Director of Intelligence Analysis, Chantilly, VA Provide clerical and administrative support to Director of Intelligence Analysis (i2S) and his direct reports. Assist HR personnel and other employees at classified sites. I coordinate calendars for our management team. Set up travel arrangements for our employees, arrange meetings, expense reporting (travel reimbursement), Travel Accounting Disbursement request. I place orders for office supplies through I-Buy when needed. Meet and greet visitors and guest, set up files, answer phones, create spreadsheets in PowerPoint and Excel as well as Microsoft Word. Input monthly data for IPRS

(Stoplights) report for our projects. Input CONCUR expenses for employees who request assistance and assist with any problems that occur. Coordinate move request and telephone/computer request for i2S employees as needed. Place refreshments/food order for meetings. Distribute mail to employees within my organization as well as offsite employees. Ordering office supplies whenever needed. Coordinate the Monthly Management Report for final distribution to V.P. and Operations Manager of i2S. I also trouble shoot maintenance problems that occur in our office through our maintenance department.

Northrop Grumman Mission Systems, 01/05 – 12/09

Senior Executive Assistant to Vice President, Fairfax, VA Provide clerical and administrative support to Vice President of Intelligence Systems Operation, Directors, HR personnel and other classified sites. Set up travel arrangements, arrange meetings, expense reporting (travel reimbursement), check requests, petty cash vouchers, meet and greet high level visitors and guest, set up files, answer phones, create spreadsheets in PowerPoint and Excel as well as Microsoft Word. Coordinate the delivery of the General Manager Review for distribution to the managers. Distribute/update spreadsheet for Monthly Stop Light Reports. Coordinate move request for ISO employees as needed. Order refreshments/food for VP meetings as well as other meetings. Distribute mail to other employees in my organization. Ordering office supplies whenever needed. Help ISO employees with Concur problems and help with troubleshooting problems whenever needed. Northrop Grumman Mission Systems, 09/02 – 01/05

Senior Executive Assistant, Fairfax, VA

Provide clerical and administrative support to (3) three Directors, Vice President & Deputy General Manager and also assistant to our new Vice President of Intelligence Strategy. Set up travel arrangements, arrange meetings, expense reporting (E-Trip), check requests, petty cash vouchers, meet and greet high level visitors and guest, set up files, answer phones, create spreadsheets in PowerPoint and Excel, complete travel vouchers for military orders for VP. Order refreshments for VP meetings as well as other meetings and demos. Creating binders for AVTC Demos. Distribute mail for the Directors and VP & Deputy General Manager. Ordering office supplies whenever needed. I also assist the Operations Manager with AVTC demo arrangements for AVTC Premiere (Open House). TRW Inc., 03/00 – 09/02

Executive Assistant, Fairfax, VA

Provide clerical and administrative support to HR Director, H. R. Managers and Compensation Manager as well as other team members. Set up travel arrangements, expense reporting, check requests, Purchase Requisitions, filing, faxing, copying, schedule meetings and teleconferences. Provide assistant to the Compensation Manager and other HR Managers on an as need basis. Develop spreadsheets, coordinate schedule for Management Training classes as well as putting together materials for manuals relating to local and off site meetings, set up open microphone sessions for off-site and local employees. Complete Payroll

Supplemental for processing. Opening, reviewing sorting and distributing mail. Answer telephone, directing calls and taking phone messages for HR Director. Managing and updating appointment calendar for the HR Director. Interface with high level internal and external management. Coordinate interview schedules for high level management when necessary. Generate memos for HR Director for distribution. Coordinate off-site meetings for HR Managers. Coordinate moves for employees. Order office supplies for the HR Group. Assist other team members whenever needed. Send out new hire packets to off-site locations when requested. Troubleshoot computer/telephone problems as needed. Complete RER’s for employees that are transferring/moving

(Relocation Expense Reports). Responsible for ordering bereavement flowers for employee families, also responsible for maintaining the weekly recruiting reports as well as the monthly reports. Responsible for ordering retirement gifts for employees. I will step in whenever necessary to resolve HR issues.

I am also the POC to relocate employees to other floors within TRW by ordering boxes and assist movers to move equipment. I also make sure the equipment and telephones are functioning properly. Meet and greet visitors when required.

I also generate offer letters and put together offer packets to send out to the applicants for hiring. I also track the signed paperwork and make sure everything has been returned for inputting into People Soft and the Payroll system. I have been trained on the Recruiting Workbench so that I can enter requisitions and track applicant information whenever needed. Perform phone screening to applicants. Setup interviews with applicants and hiring managers. I participate in numerous job fairs whenever needed. TRW Inc., 4/99-03/00

H.R. Administrative Assistant, Reston, VA

Provide administrative support to HR Director and other team members, including travel arrangements, expense reporting, filing, faxing, copying, schedule teleconferences, set up meetings for high level management and other HR team members, schedule meeting rooms, coordinator of service awards, keep HR Directors calendar undated, order supplies, do payroll supplemental, distribute mail for the team members, FedEx and compensation (manuals, p-codes, spreadsheets, open microphone sessions). Send out new hire packets of our off-site locations whenever requested. I also assist with any software problems whenever possible. I develop skills in People Soft by attending a T-Win class. I am the lead person for timesheet entry. Recently I obtain the position of Admin. Assistant to EES Operating Unit in Reston, VA.

BDM International/TRW Inc. State and Local Systems, 09/97-04/99 HR/Recruiting Assistant, Reston, VA

Working directly with the HR Generalist and Lead HR Recruiter in setting up interviews for new hires. Putting together and sending out new hire packages. Prepared offer letters and transfers as well as termination letters. Communicating with other BDM sites and there HR Representatives to make sure the paperwork is completed correctly and sent. Maintain spreadsheets for our Staffing Reports, Open Requisitions and Offer Log and Transfer reports. Making travel arrangements for the staff. Maintain expense reports for the staff. Setting up files on new hires and prepare correspondence for mailing and sending out Federal Express packages and letters. Inputting requisitions, resumes of new hires into our Restrac System Webhire.

Checking the Internet for resumes on possible applicants. Provides Xeroxing, faxing, typing of correspondence reports. Maintain office supplies for the staff whenever needed. Assist others with software applications support whenever needed.

BDM Vinnell, 12/96-09/97

Administrative Assistant, Reston, VA

Worked directly with the Executive Director/Program Manager, Gulf Operations, RSAF (Royal Saudi Air Force) Staff Support Program (SSP), Program Manager. Coordinate and carried out administrative duties for the Director, i.e. offer letters, transfer letters memos, graphics and charts. Performed a variety of secretarial and administrative duties to include: Producing and distributing large repetitive documents

(contracts, subcontracts agreements, etc.). Typing, copying, faxing, and distributing correspondence, reports, and other information as required. Receiving, sorting, and distributing incoming mail to personnel with the RSAF-SSP Department. Provided guidance on format, typing, and editing of large document projects as well as general correspondence (letters and memos). Assist in orientation and processing of new employees relocating overseas for the RSAF-SSP Support Office. Provided System Administration and trouble shooting for the RSAF-SSP Staff for: Telephone/Voice Mail problems, Xerox/Fax Machine problems. Report to building management any problems that may occur, etc. security system problems and general maintenance problems. Maintained the schedule for meetings in the Conference Room and making sure it is back in its original order for the next scheduled meeting. Made hotel arrangements for the Executive Director, Program Manager and other staff members whenever necessary. Maintained the record retention files for storage off site. Performed other duties as assigned. MOJA, Inc. (Software/Telecommunications)

Administrative Assistant to President

10/95-12/96

Worked directly with the President of Software/Telecommunications. Responsible for coordination of competitive proposals including resume searches and tailoring, corporate capabilities search and tailoring. I have worked on an average of one competitive bid each week during this period. I also process the payroll through Quickbooks 3.1 which entailed monthly, quarterly reports and tax information.

I also processed invoices for employee paychecks, inputting salary increases, taxes, promotions and terminations.

Provided telephone support, Xeroxing, filing and purging of terminated employees as well as getting together new employee packages for incoming employees. I also greeted visitors and assisted with any questions they may have. Responsible for scheduling meetings, making travel arrangements and updating bi-weekly reports. As Administrative Assistant, I prepared all correspondence, corporate interoffice directives and policy/procedure directives in support of the President. Assisted in areas of cost tracking, deliverables, equipment tracking, project sales summaries, prepared financial tracking documents and contract accounting reports.

SKILLS

MS Office Suite (Word, Excel, PowerPoint) WordPerfect 5.1, 6.1, Lotus, Web-hire, Peoplesoft, CONCUR, I-Buy, Share Center Administrator

EDUCATION

George C. Marshall High School, Falls Church, VA

High School Diploma, General Studies

Washington Business School, Merrifield, VA

Certificate, Business Administration and Computer Learning SECURITY CLEARANCE

Current Secret clearance

Former TS/SCI w/ CI Poly



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