Executive Assistant

I am a polished Executive Assistant with ten years of experience providing a broad range of day-to-day administrative and personal support to global C-level executives. Displaying an excellent sense of judgment & poise, I act as a business partner and gatekeeper while focusing on the executive's optimal efficiency. I take special pride in my ability to be resourceful and go beyond expectations to complete complex tasks.

Professional Experience

The Corcoran Group New York, NY January 2017 to Present

Executive Assistant to CEO/President

Serve as the primary gatekeeper for a highly visible, celebrity CEO/President.

Actively manage a heavy, organized & up-to-date calendar and proactively resolve potential scheduling conflicts.

Heavy interfacing with public relations, finance, sales agents & senior management.

Supervise a second executive assistant whose duties include personal errands, processing medical claims, paying personal bills, arranging all travel reservations including airlines, hotel and car services for CEO and executive management as needed.

Update and maintain contacts, CRM and sales/data files.

Interact and set sales appointments with high profile/celebrity clients with the highest discretion.

Vet, select and manage all media request and appearances.

Personal work includes scheduling of charity/public appearances, social engagements and correspondence.

Zubatkin Owner Representation New York, NY May 2015 to August 2016

Executive Assistant to Senior Principal

Managed heavy calendar of appointments and meetings.

Created and edited PowerPoint presentations for client/prospective client presentations.

Assisted in the preparation and follow up of RFP's and RFQ's from outside consultants/vendors.

Handled all travel arrangements for Senior Principal and his team.

Updated and prepared internal staff planning and utilization/tracking reports for senior staff review.

General administrative duties included time sheets and expense entry via Deltek Vision.

Doral Bank New York, NY March 2013 to March 2015

Executive Assistant to Chief Operating Officer

Assisted with scheduling meetings, handling logistics, preparing agenda, sending materials for review prior to meetings, taking meeting notes, maintained list with follow up items to ensure completion and provided follow up information to senior management as required.

Acted a liaison to Audit Committee on behalf of COO. Duties included distributing audit findings and compiling action steps/remedy items for Audit Committee review on a quarterly basis.

Planned and coordinated business development events, Board retreats and staff events.

Coordinated both domestic and international travel arrangements including transportation, hotel and dining arrangements.

The Carlton Group New York, NY August 2007 to December 2012

Executive Assistant to the Chairman

Worked directly with the Chairman to prepare daily memos and directives to sales staff and clients.

Managed extensive business/personal calendar, travel, schedule and managed e-mail for the Chairman.

Composed and edited company public relations releases and worked with third party vendors to create marketing materials and budgets.

Education

Bachelor of Arts in Economics (3.3 GPA)

Queens College Flushing, NY 2011

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