Administrative Assistant Executive

Michala Kazda 510-***-****

Alameda, CA ************@*****.***

Experience

Joyent, Inc. (Cloud Computing), San Francisco, CA 01/2017 – 11/2017

Executive Assistant to CEO and Team (Contract)

Managed complex calendars for CEO and direct reports

Processed expense reports for the Executive Team

Reconciled credit card transactions for office purchases and staff expenses

Booked travel and hotel accommodations for Management Staff

Arranged teambuilding events including happy hours, as well as on & offsite meetings for the Sales & Engineering teams

Coordinated and directed contracts and purchase orders

Organized office needs and requirements; sourced goods and services to obtain competitive pricing

Researched and negotiated hotel accommodations for team events

Coordinated and maintained vendor relationships

Medivation Inc. (Biopharmaceutical,), San Francisco, CA 08/2016 – 12/2016 Senior Administrative Assistant to Chief Commercial Officer and Sales and Marketing Teams (Contract)

Managed calendaring for Chief Commercial Officer, VP of Marketing, VP of Sales and Director of Training

Scheduled appointments, organized and managed travel arrangements

Reviewed and managed expense reports

Organized and managed meetings for the Sales, Marketing & Training teams

Coordinated and executed onsite events

Prepared and directed various contracts

Acted as liaison between conference hotels and team for expos

Irvine Consulting Services (Outsourced IT), San Jose, CA 12/2008 – 06/2016 Office & Procurement Manager/Sales Administrative Assistant to President and CTO

Negotiated contracts with vendors and manufacturers while creating and maintaining partner relations; increased average margin by 5%

Researched pricing for all hardware and software purchases for clients, corporate office and staff

Sourced products specific to a client’s needs and timelines, managed delivery and deployment

Sourced and vetted vendors for client moves while managing timelines

HR duties included time sheet & PTO management and on-boarding/off- boarding employees

Managed month-end reports including vendor billing that directly affected clients

Reviewed annual support contracts and renewals for both clients and Irvine Consulting

On-boarded new clients and finalized contracts

Organized company parties and gatherings for employees and clients

Reviewed vendor billing for accuracy; successfully negotiated credits due to vendor errors

Ascot Staffing, Oakland, CA (Manufacturer) Oakland, CA 05/2008 – 11/2008

Administrative Assistant – The Clorox Company (Temporary)

Managed complex calendars for a team of seven people

Organized travel arrangements and itineraries for the Customer Marketing Group

Processed expense reports

Administered and distributed reports, pricelists, samples and new product information

Managed Select Customization Database and oversaw workflow for new products

Barry Callebaut, USA (Chocolate Manufacturer), Chicago, IL 09/2006 – 02/2008

Executive Assistant to Director, National Accounts (relocation to Bay Area)

Provided executive and sales support to the Director and National Accounts team of up to twelve sales people

Booked all travel, both domestic and international

Processed expense reports, obtained pricing and negotiated contracts

Matched products to clients' needs; provided product specifications and documentation as requested

Refined forecasting with clients for manufacturing workflow

Assisted with trade shows and coordinated marketing materials for the sales teams and clients

Assessed the need for organization of data on imported products; implemented the framework to assemble information into one database that is used by Barry Callebaut North America

Was the highest rated and rewarded employee in the Gourmet Division for North America

Became the “go to” individual for information for the new corporate office

Was the SAP Power User for the Gourmet Team

Skills

Microsoft Office Suite, Google Docs, Concur, Nexonia, QuickBooks, SAP; Zoom; Editing, Project Management, Time Management & Event Planning; Vocalist, Voice Actor

Education

University of Colorado - Business Administration/Theater

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