Executive Assistant

Olga Marquez

619-***-**** *************@*******.***

OBJECTIVE

Forward thinking, organized, goal oriented Executive Assistant offering a unique combination of creativity, experience analytical skills, knowledge and strong background in office management and support to C-level executives; seeking an opportunity where I can be a strategic partner in an organization attaining their goals and objectives. EDUCATION

• Bachelor of Science in Accounting, Universidad Autonoma de Guanajuato, Mexico SKILLS, ABILITIES & LEADERSHIP

• Over 15 years of extensive experience as an Executive Assistant with combined duties in HR, Office Management and Accounting

• Experience with reports, travel arrangements, scheduling, budgeting and processing expense reports

• Over 10 years of experience in A/R, A/P and collections includes collections, posting, balancing applied payments, and extensive reporting

• Highly skilled in developing and maintaining relationships with internal and external clients as well as vendors

• Self-motivated, dedicated, technically savvy and proactive in my support of multiple executives and company goals

• Ability to supervise, mentor and coach others in a fair and consistent manner

• Strong written and oral communication skills with the proven ability to establish and maintain effective working relationships with others at all levels of an organization

• Well organized and detail oriented individual who defines methods and procedures to achieve objectives while following company practices, policies and procedures

• Proficient in use of computer programs including Microsoft PowerPoint, Excel, Word & Outlook

• Chairperson of the Myriad Software annual user’s conference

• Bilingual in the Spanish language

EXPERIENCE

BandwidthX, Carlsbad CA 07/16-01/18

Executive Assistant to CEO, COO & CFO

• Provide executive support to CEO, COO & CFO

• Maintain records and handle expense reporting and client billing; compile expense reports ensure clients are invoiced in timely manner, maintain an up-to-date table of budget; manage maintenance and storage of confidential files

• Responsible creating and maintaining domestic and international travel expense reports for C-Level Executives

• Responsible for planning annual Board Advisory meeting

• Responsible for all domestic and international travel arrangements for C-Level Executives

• Responsible for scheduling all WebEx video/audio meetings

• Translated Smartphone app from English to Spanish

• Responsible for office shipping and receiving

• Responsible for confidential and time sensitive material.

Coordinate structural changes to office environment, including furnishings and equipment,

Oversee purchase of necessary office equipment and supplies

Liaison with property management for building maintenance and repairs

Coordinate meeting space needs including lodging and meals

Maintain employee records for vacation and personal time Myriad Software, San Diego CA 01/06 – 7/16

Executive Assistant to CEO/President, Vice President & Director of Business Development

• Provide executive support to President, Vice President & Director of Business Development

- manage complex calendars, arrange for and coordinate complex, domestic and foreign travel

• Maintain records and handle expense reporting and client billing; compile expense reports from multiple people within department; ensure bills are issued to client in timely manner; maintain an up-to-date table of budget; manage maintenance and storage of confidential files

• Handle a wide variety of situations and conflicts involving the clerical and administrative function of the office

• Responsible for creating and entering all new client information in IN-HOUSE Tracker System

Supervise/oversee structural changes to office environment, including furnishings and equipment, and maintaining the integrity of contracted work

Coordinate trade shows/Furniture Market arrangements, responsible for housing, flowers, signage, billing, and hiring of any temporary staff

Supervise the purchase of necessary office equipment and supplies

Liaison with building maintenance for problems and repairs

Arrange and supervise temporary staffing as needed

Offsite meeting arrangements, including lodging, meeting space requirements and dining

Track all Myriad income, and follow up on delinquent accounts (calling and faxing clients to encourage collection)

Maintain employee tracking records for vacation and personal time

Remain current on laws governing employer/employee rights and safety, by attending Seminars; such as EDD Workplace, OSHA Compliance

Contact this candidate