Mary Daly
New York, NY 10024
ac32ku@r.postjobfree.com 212-***-****
WORK EXPERIENCE
Bayview Asset Management LLC 2016 – Present
Executive Assistant to 2 Managing Directors and Senior Management Staff
Establish appointment priorities, reschedules, or invites when necessary
Coordinates and arranges meetings, prepares agenda, reserves/prepares facilities
Creates spreadsheets and visual presentations for projects
Anticipate needs and set priorities to handle changing environments
Arrange and coordinates travel schedules and reservations and other required information
Understand internal systems and approvals and ability to move things through the system(s)
Ensure confidentiality of key business projects
Coordinate/reconcile all aspects of expense reporting
Assist HR with new hire onboarding
Ensure assigned office equipment is adequately maintained and secure
Orders and maintains office supplies for assigned area
Processes invoices for supply orders
Contract - Morgan Stanley, Institutional Securities Group 2016
Executive Assistant to 3 Managing Directors
Proactively managed busy calendars, anticipated necessary background material, directions and other items required, scheduled meetings and ensured manager stays on schedule
Handled broad range of duties and day to day operational activities including correspondence with executive management and their associates
Handled travel planning including airline reservations, hotel accommodations and car service arrangements
Processed and tracked expense reports and reimbursement in a timely manner
Contract - Citi Global Markets, Relationship Management Group 2015 – 2016
Executive Assistant to 5 Managing Directors
Managed dynamic, active calendars, scheduled meetings and coordinated with senior leadership on participation in internal and external meetings
Assisted with creation/modification of presentations, spreadsheets and other various documents
Compiled, reconciled, and tracked expense reports through T&E system - Concur
Ordered supplies and processed invoices through P2P system
PricewaterhouseCoopers LLP 2007 – 2015
Professional Assistant to 8 Partners
Worked with Finance champion on supporting the team and ensured Billing and Collection goals were met
Aided Partners with engagement management; reporting and monitoring engagement economics
Worked with Finance team using the various in-house databases and with regards to large unbilled balances
Assisted Directors/Managers on engagements; account set up (compliance), maintenance (billing, allocations, posting gains or losses), closing (closing and clearing WIP)
Processed allocations, gains and losses plus the steps involved, i.e. prepared files, submitted for approval and follow-up and confirmation of same
Executive Assistant, M&A & IM 2007 – 2015
Supported numerous Partners in various areas including TS, M&A and IM
Demonstrated excellent communication skills through written and oral interactions
Maintained complex and extremely detailed calendars and prioritized meeting requests and related logistics
Ensured engagement team members met firm compliance requirements
Monitored days outstanding of invoices to help my team proactively address collection challenges
Training – was part of a team that completed training on internal billing and expense system software to EAs
Established and maintained files; sorted and distributed mail, faxes, and ordered supplies
Coordinated a high volume of domestic and international travel arrangements
Executive Assistant, TS Strategy 2007
Supported 3 Partners in Transaction Services Strategy group
Managed extremely busy calendar; scheduled complex meetings across different time zones
Handled high volume of phone calls; interacted with high-level business leaders in a professional and effective manner
Maintain Out of Office tracker highlighting areas of no coverage
Process vendor invoices for payment in a timely fashion, arranging reallocations if necessary
Coordinated a high volume of domestic and international travel arrangements and processed expense reports
SOFTWARE
MS Office; Word, Excel, PowerPoint, Outlook and Access; Concur, P2P, SPSS, Bloomberg, Lotus Notes, Visio, expansive knowledge of various scheduling programs, MIS systems and expense systems.
EDUCATION
Blackrock Senior College, Co Dublin, Ireland
Teachers Training Information Technology & Computer Applications, (Teacher’s Diploma)
NYSSA – Hedge Fund Overview
H&R Block Personal Taxes Course
IT Administration with Siemens Nixdorf
Various online courses – Lynda and Allison