Executive Assistant
Resume:
Kimberley DeGraphenreed
Bear, DE *****
*********@*****.***
http://www.linkedin.com/in/kimberley-degraphenreed
SUMMARY
Results-oriented and innovative Executive Assistant and Paralegal with a reputation for uncovering and analyzing problems and developing alternative approaches to achieve results. Proven ability to work well under pressure and meet deadlines. Dedicated team member with a demonstrated record of progressive administrative and customer service skills.
Manage high level confidential and sensitive information for Senior leadership.
EXPERIENCE
Kingdom Empowerment Ministries 6/2017-Present
Executive Administrator
Provide Executive Administrator support to Sr. Pastor, overseeing daily operations of the church and support churches’ values and vision.
Prepare and ensure fiscal accountability by monitoring and managing a comprehensive financial budget, managing accounts receivable and payable, donation tracking and grant writing.
Work with Sr. Pastor to develop and implement church policies and procedures.
Oversee all print and web-based communications.
Organize and plan events and fund raising initiatives.
Manage banking negotiations when dealing with new acquisitions, loans and other services.
Initiate proposal development, manage negotiations of contracts with architect, contractors, and lawyers to reduce expenses and increase productivity.
Run lean and efficient operations with a focus on cost efficiencies, productivity, quality and meeting timelines for completion of new church construction project.
Maintain all church records, order supplies, oversee maintenance of church and surrounding property.
Bank of America, Newark, DE, Contractor 5/2017-9/2017
Executive Administrative Assistant
Provided Executive Administrative assistance to VPs in all lines of business concerning bank policies and procedures for Enterprise Wide Learning Requests.
Completed system creation/modification for complex requests with assignments, curriculum and transcript history completions.
Maintained/exceeded department Service Level Agreements with all ticket requests.
Conducted ticket level research to resolve line of business questions and concerns.
Implemented successful design, delivery, communication and administration of Learning products and programs.
Managed logistical and technical arrangements for travel, meeting and webinars, prepared expense reports, power point and share point reports and presentations. Heavy calendar management.
Delaware Digestive Care, Newark, DE 7/2016-4/2017
Executive Assistant
Supported CAO and President of newly merged Gastroenterology practice.
Improved operational efficiency by 90% by creating centralized scheduling calendar for both practice schedules and by
constantly updating it for the team of 30 doctors who had access through their I-phones.
Increased patient influx by 30% by writing articles for local medical magazines, conducting proactive marketing
campaigns highlighting unique services.
Managed logistical and technical arrangements for internal/external meetings/workshops video and teleconferences;
including booking travel arrangements, securing venues for meetings, scheduling video conference rooms globally.
Coordinated domestic travel, prepared documents, reports, contracts and PowerPoint Presentations, processed Purchase orders, invoices, screened calls, maintained vacation logs.
Processed expense reports and tracked budget data.
AstraZeneca Pharmaceutical LP, Wilmington, Delaware 5/2000 -4/2016
Senior Administrative Coordinator
US Medical Affairs, Talent & Development, Leadership Management, Diversity/ Work Life, Global Learning & Change Public Affairs, Ally Development, Marketing Operations, Pain & Anesthesia Govt. Relations & Regulatory Affairs
Provided administrative support to the VP of Medical Affairs, EVP of HR & Corporate Affairs, Sr. HR VP, and Sr. Directors, Directors, Sr. Managers and their teams
Prioritized heavy calendar management and meetings to ensure business objectives are achieved on a daily basis
Managed logistics for international travel including air, ground transport, and hotels ensuring all passport and Visas were up to date and any other travel documentation and immunization requirements were obtained for travel. Prepared travel itineraries and weekly calendar.
Handled sensitive and confidential information/documentation such as talent data planning meeting data, Senior Executive
Team presentations
Provided professional customer service to internal and external customers
Managed logistical and technical arrangements for internal/external meetings/workshops,
video and teleconferences; including booking travel arrangements, securing venues for
meetings, scheduling video conference rooms globally
Prepared documents, reports and PowerPoint presentations
Processed Purchase orders, invoices, screen calls, maintain vacation logs
Managed expense reports for all managers, and track budget
Managed Workday/HRIS queue with resolution to problems, changes, updates for requesters, assisted managers with Workday implementation and problems
Administrative Coordinator and member of the Operations Diversity Council, (ODC)
Successfully on-boarded over 100 new employees with newly developed tracking system in SharePoint.
Christina Cultural Arts Center, Inc., Wilmington, Delaware 4/05-12/10
Executive Assistant
Improved workflow by 90% by replacing an out-dated filing system with a new tracking system using online software.
Established, maintained and updated donor, student, and budget databases
Assisted with planning, implementation and evaluation of all public/private sector development efforts
Prepared monthly reports; managed donor relations/ communications/recognition
Organized system for managing records pertaining to research, grants, and program evaluations
Assisted with organization of meetings, preparation and materials as well as follow-up with non-profit, government, schools and faith-based partner organizations
Provided professional support to the Board of Directors and Executive, Development, Program and Marketing Committees in the execution of their respective work plans
Coordinated publicity efforts through advertising, press releases, web site management and internet communication materials, as well as prepared copy and worked with designer to distribute program and promotional materials
Managed focus groups with the Mayor, and city dignitaries; fundraisers and student events
EDUCATION
Wilmington University (Organizational Dev.) Present
Millersville University (Paralegal Certificate) 1998
Homeland Security (Citizen’s Police Academy Certificate) 2017
COMPUTER SKILLS Microsoft Office, SharePoint, Visio, SAP, WorkDay, HRIS, Concur, Quick Books, Saba, Cornerstone, E-Learning, TrackWise
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