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Executive Assistant

Location:
Newark, Delaware, United States
Posted:
January 18, 2018

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Kimberley DeGraphenreed

Bear, DE *****

302-***-****

ac324o@r.postjobfree.com

http://www.linkedin.com/in/kimberley-degraphenreed

SUMMARY

Results-oriented and innovative Executive Assistant and Paralegal with a reputation for uncovering and analyzing problems and developing alternative approaches to achieve results. Proven ability to work well under pressure and meet deadlines. Dedicated team member with a demonstrated record of progressive administrative and customer service skills.

Manage high level confidential and sensitive information for Senior leadership.

EXPERIENCE

Kingdom Empowerment Ministries 6/2017-Present

Executive Administrator

Provide Executive Administrator support to Sr. Pastor, overseeing daily operations of the church and support churches’ values and vision.

Prepare and ensure fiscal accountability by monitoring and managing a comprehensive financial budget, managing accounts receivable and payable, donation tracking and grant writing.

Work with Sr. Pastor to develop and implement church policies and procedures.

Oversee all print and web-based communications.

Organize and plan events and fund raising initiatives.

Manage banking negotiations when dealing with new acquisitions, loans and other services.

Initiate proposal development, manage negotiations of contracts with architect, contractors, and lawyers to reduce expenses and increase productivity.

Run lean and efficient operations with a focus on cost efficiencies, productivity, quality and meeting timelines for completion of new church construction project.

Maintain all church records, order supplies, oversee maintenance of church and surrounding property.

Bank of America, Newark, DE, Contractor 5/2017-9/2017

Executive Administrative Assistant

Provided Executive Administrative assistance to VPs in all lines of business concerning bank policies and procedures for Enterprise Wide Learning Requests.

Completed system creation/modification for complex requests with assignments, curriculum and transcript history completions.

Maintained/exceeded department Service Level Agreements with all ticket requests.

Conducted ticket level research to resolve line of business questions and concerns.

Implemented successful design, delivery, communication and administration of Learning products and programs.

Managed logistical and technical arrangements for travel, meeting and webinars, prepared expense reports, power point and share point reports and presentations. Heavy calendar management.

Delaware Digestive Care, Newark, DE 7/2016-4/2017

Executive Assistant

Supported CAO and President of newly merged Gastroenterology practice.

Improved operational efficiency by 90% by creating centralized scheduling calendar for both practice schedules and by

constantly updating it for the team of 30 doctors who had access through their I-phones.

Increased patient influx by 30% by writing articles for local medical magazines, conducting proactive marketing

campaigns highlighting unique services.

Managed logistical and technical arrangements for internal/external meetings/workshops video and teleconferences;

including booking travel arrangements, securing venues for meetings, scheduling video conference rooms globally.

Coordinated domestic travel, prepared documents, reports, contracts and PowerPoint Presentations, processed Purchase orders, invoices, screened calls, maintained vacation logs.

Processed expense reports and tracked budget data.

AstraZeneca Pharmaceutical LP, Wilmington, Delaware 5/2000 -4/2016

Senior Administrative Coordinator

US Medical Affairs, Talent & Development, Leadership Management, Diversity/ Work Life, Global Learning & Change Public Affairs, Ally Development, Marketing Operations, Pain & Anesthesia Govt. Relations & Regulatory Affairs

Provided administrative support to the VP of Medical Affairs, EVP of HR & Corporate Affairs, Sr. HR VP, and Sr. Directors, Directors, Sr. Managers and their teams

Prioritized heavy calendar management and meetings to ensure business objectives are achieved on a daily basis

Managed logistics for international travel including air, ground transport, and hotels ensuring all passport and Visas were up to date and any other travel documentation and immunization requirements were obtained for travel. Prepared travel itineraries and weekly calendar.

Handled sensitive and confidential information/documentation such as talent data planning meeting data, Senior Executive

Team presentations

Provided professional customer service to internal and external customers

Managed logistical and technical arrangements for internal/external meetings/workshops,

video and teleconferences; including booking travel arrangements, securing venues for

meetings, scheduling video conference rooms globally

Prepared documents, reports and PowerPoint presentations

Processed Purchase orders, invoices, screen calls, maintain vacation logs

Managed expense reports for all managers, and track budget

Managed Workday/HRIS queue with resolution to problems, changes, updates for requesters, assisted managers with Workday implementation and problems

Administrative Coordinator and member of the Operations Diversity Council, (ODC)

Successfully on-boarded over 100 new employees with newly developed tracking system in SharePoint.

Christina Cultural Arts Center, Inc., Wilmington, Delaware 4/05-12/10

Executive Assistant

Improved workflow by 90% by replacing an out-dated filing system with a new tracking system using online software.

Established, maintained and updated donor, student, and budget databases

Assisted with planning, implementation and evaluation of all public/private sector development efforts

Prepared monthly reports; managed donor relations/ communications/recognition

Organized system for managing records pertaining to research, grants, and program evaluations

Assisted with organization of meetings, preparation and materials as well as follow-up with non-profit, government, schools and faith-based partner organizations

Provided professional support to the Board of Directors and Executive, Development, Program and Marketing Committees in the execution of their respective work plans

Coordinated publicity efforts through advertising, press releases, web site management and internet communication materials, as well as prepared copy and worked with designer to distribute program and promotional materials

Managed focus groups with the Mayor, and city dignitaries; fundraisers and student events

EDUCATION

Wilmington University (Organizational Dev.) Present

Millersville University (Paralegal Certificate) 1998

Homeland Security (Citizen’s Police Academy Certificate) 2017

COMPUTER SKILLS Microsoft Office, SharePoint, Visio, SAP, WorkDay, HRIS, Concur, Quick Books, Saba, Cornerstone, E-Learning, TrackWise



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