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Project Office

Location:
Centurion, GP, South Africa
Posted:
January 16, 2018

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Resume:

Name of firm AURECON SOUTH AFRICA (Pty) Ltd

Name of staff Marilyn Sharon Van Rooyen (Coloured)

Profession Secretary

Date of Birth 14 July 1977

ID Numbers 770-***-**** 086

Years with firm 6 Year

Nationality South African

Address 43 Simonsberg, Equestria Estate,

Pretoria.

Contact Number 072-***-**** / 012-***-****

KEY QUALIFICATIONS

Marilyn has professional experience in providing secretary services in a technical environment. She is

completely computer literate in terms of the Microsoft Office suite of packages.

Marilyn’s expertise ranges from managing the Business Development Transport and Government division, including personal client liaison, to providing personal assistant services to high-ranking individuals. Her professional nature has assisted her in providing exceptional client services.

EDUCATION

1. Westville Senior Secondary School Senior Certificate

2. Access Business Academy (PE) 1997 Secretarial Diploma

3. Computer Literacy: MsWord, MsExcell,MsOutlook, Groupwise,

Ms Projects and Powerpoint

4. Project Management Ideas Project Administrator Course

5. Training Solutions MS Project Basic

6. Business Presentation Skills The Power of Positive Imaging

7. Business Presentation Skills WOW Telephone Approach

8. Damelin (Hatfield) 2007 Essential Project Management

9. Damelin (Hatfield) 2007 Microsoft Project (Critical Path)

10. Damelin (Hatfield) 2008 Project Management Advance

11. Alusani Skills & Training Network Effective Meetings & Minute Taking

EMPLOYMENT RECORD

1.Aurecon South Africa (Pty) Ltd

1.12017 / 2018 Senior Administrator for Project Services Hub

Task include the following

Performs a wide range of administrative and general support duties of a highly responsible and confidential nature.

Frequently communicates with senior-level internal and external contacts and is regularly exposed to confidential data.

Works independently with only general guidance on a variety of special projects.

Producing correspondence, memoranda, presentations and reports both of a general and confidential nature.

Organising business appointments and travel arrangements.

Screening telephone calls, fielding inquires and requests and escalating urgent matters to relevant person.

Organizes and prepares complex documents requiring the integration of multiple office technology and software applications.

Capture timesheets, expense claims and other invoices.

2.Aurecon South Africa (Pty) Ltd

2.12015 / 2016 Secretary Business Development Government and Major Projects

Task include the following

Using a variety of software packages, to produce correspondence and documents and maintain presentations, records, spreadsheets and databases

Booking rooms and conference facilities.

Assist with Major Projects recruitments, eg. Set up interviews and complete tracking sheets.

Assist with Attestation letters and make sure it goes to the Embassy.

General Secretarial duties, booking flights, photocopying and printing, ordering stationery and equipment, etc.

Organising and maintaining diaries and making appointments.

Capture timesheets, expense claims and other invoices.

3.Aurecon South Africa (Pty) Ltd

3.12015 Secretary Business Development Property (Temp 6 months, lady on maternity leave)

Task include the following

Using a variety of software packages, to produce correspondence and documents and maintain presentations, records, spreadsheets and databases

Booking rooms and conference facilities.

Managing and maintaining budgets, as well as invoicing.

General Secretarial duties, booking flights, photocopying and printing, ordering stationery and equipment, etc.

Organising and archiving paperwork, documents, and computer-based information.

Liaising with staff in other departments and with external contacts.

Organising and maintaining diaries and making appointments.

Screening phone calls, enquiries and requests, and handling them when appropriate.

4.Aurecon South Africa (Pty) Ltd

4.12011 April currently

Secretary Business Development Transport

Task include the following

Attending meetings, taking minutes and keeping notes;

Booking rooms and conference facilities;

Liaising with colleagues and external contacts to book travel, visas and accommodation;

Organising and archiving paperwork, documents and computer-based information;

Photocopying and printing various documents, sometimes on behalf of other colleagues.

Meeting and greeting visitors at all levels of seniority;

Organising and maintaining diaries and making appointments.

Producing documents, briefing papers, reports and presentations;

Create Key and Manage Client Plans.

5.PD Naidoo & Associates (Pty) Ltd

5.1 2008 February

Project Administration Water Treatment

Task include the following

General project administration duties.

Compile tender document: Make sure format and spelling is correct, typing the scope and drafting the BOQ. Normally the tenders I am working on has a standard format, I normally just cut and paste if required.

Attending meetings on site (taking minutes).

Prepare Progress and Monthly Reports to Client.

Managing the office eg. Office keys, logging new staff on system, HR forms

Assist if necessary on various Water Treatment projects.

Liaise with clients, contractors and partnerships (joint venture) on project related matters.

Organise Meetings, Workshops and functions.

Prepare and control marketing materials.

Arrange Travel arrangements (Flight Bookings, Car Rental and Accommodation bookings).

Filling System (Open Files using ISO).

Created template for deep filling, archive old projects.

Create Transmittals.

6.PD Naidoo & Associates (Pty) Ltd

6.1 2007 September

Reception / Project Administration Airports / Roads

Task include the following

Reception Duties.

General project administration duties.

Creating templates for various office documents.

Conference Bookings,

Flight and Accommodations Bookings: Local and Internationally.

Order Stationery.

Registration of new projects.

Receiving faxes and doing transmittals.

7.BIGEN AFRICA CONSULTING ENGINEERS (Pty) Ltd

7.12001 to 2007 (August 2007) Bigen Africa

Tasks include the following:

General project administration duties.

Patty Cash (On standby).

Order stationery (On standby).

Report Copy machines.

Capture Information.

Compile and type letters and reports.

8. BIGEN AFRICA CONSULTING ENGINEERS (Pty) Ltd

8.1 2005 (June) – 2006 (April)

Project Secretary

Department of Water Affairs and Forestry

The Project Secretary is responsible for the overall administration function, within the team, and reports directly to the Programme Manager.

Tasks include the following

General project administration duties.

Creating templates for various office documents.

Handle queries from clients.

Taking Minutes of meetings.

Conference Bookings, Arrange Workshops.

Flight and Accommodations Bookings.

9. BIGEN AFICA CONSULTING ENGINEERS (Pty) Ltd

9.1 2002 to 2005

Project Secretary

Land Bank-NDA Flood Relief Implementation Pragramme

The Project Secretary is responsible for the overall administration function, within the team, and reports directly to the Programme Manager.

Tasks include the following:

Managed the PMO office

General project administration duties.

Creating templates for various office documents.

Handle queries from clients.

Taking Minutes of meetings.

Conference Bookings.

Capturing Data.

10.BIGEN AFRICA CONSULTING ENGINEERING 2001 to 2002

10.1 Receptionist/ Office Administrator

Responsibilities include:

Client Liaison.

Conference Bookings.

Issue Tender Documents.

General Office Administration.

Report faulty office Equipment.

11.References

Name Relationship Company Tel. No

James Ritchie Manager PDNA 082*******

Harold Lombard Director Bigen Africa 012*******

Floyd Mahange Engineer PDNA 082*******

Abbas Jamie Industry Leader, Transport Aurecon 082*******

Wayne Petersen Strategic Partnership Dir Aurecon 079*******

LANGUAGES

Speak Read Write

English Excellent Excellent Excellent

Afrikaans Excellent Excellent Excellent

CERTIFICATION

I, the undersigned, certify that this data correctly describe me, my qualifications and my experience.

Signature Date



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