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Administrative Assistant Manager

Location:
Montreal, Quebec, H8S 2N6, Canada
Posted:
January 14, 2018

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W O R K E X P E R I E N C E

**/**** – present

H&M GLOBAL CONSULTING – OFFICE MANAGER

Develop monthly income and expenses reports for all business units.

Create custom financial reports tailored to management needs.

Review and analyze special reports; summarize information and identify trends.

Create shareholder reports and balance sheets to analyze income, expenses and profit for each different projects

Manage payroll. (CERIDIAN).

Provide training and guide internship personnel in office management activities.

Supervise and analyzed expenses.

Manage all accounting functions, reconcile statements / transactions, schedule expenditures etc.

Monitor store sales and KPI's.

Maintain detailed administrative and procedural processes to improve accuracy and efficiency.

Create databases and spreadsheets to improve inventory management and reporting accuracy.

Provide support for President in managing operation workflow.

01/2015 – 06/2015

H&M GLOBAL CONSULTING – OPERATIONS MANAGER ASSISTANT

Managed bank accounts and budgets.

Reviewed financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement.

Collected employee time sheets, verified records and attendance and calculated wages, taxes and adjustments.

Prepared payroll and assists with workers compensation and unemployment claims.

Implemented policies and procedures.

Compiled and update data for various reports.

Responsible for the day-to-day administrative functions.

Produce and revise letters and documents.

Achievement:

Developed MS Excel-based transaction recording and financial reporting tool

07/2015 – 01 / 2016

MARASH (Purchases & Finance coordinator)

Evaluated suppliers based on price, quality, and delivery speed.

Perform research activities to determine a list of possible vendors

Analyzed price proposals, financial reports and other information to determine reasonable prices.

Prepared financial statements, business activity reports, and forecasts.

Researched pricing information and compare prices and quotations

Prepared purchases orders.

Monitored financial details as bank statements, sales reports.

Maintained relationship with vendors, ensuring that all items are invoiced and paid on time

Achievements: Acquired HALAL certification for production area and coffee shop.

07/2013 – 10/2013

ZAURAK MARITIME INC – SHIPPING ADMINISTRATIVE ASSISTANT (INTERSHIP)

Managed supplier payments for the 4 companies of the Group.

Recorded sales transactions and prepare monthly reports for accounting.

Supported marketing activities - designed flyers and quote distribution.

Collected payments from real estate properties owned by the Group.

Prepared payrolls for 2 companies from the Group.

Prepared invoices for services provided.

Compiled and generated documents and reports for the operation in accordance with company procedures.

09/2009 – 05/2012

AMWAY (CENTRAL AMERICA) – REGIONAL EVENTS COORDINATOR

Organized corporate events in the Central American region (El Salvador, Costa Rica, Guatemala, Honduras and Panama) - events organization includes budget preparation, forecasting of attendees, and development of business relations with suppliers (hotels, audio, video, catering), and logistics for both execution and production of the events.

Met with clients to take detailed ordering briefs and clarify specific requirements of each project or event.

Negotiated costs and terms with vendors to ensure profit for each event.

Prepared financial reports for the events in each country and presenting results to executive board (Profit and Loss).

Coordinated travel events for Amway business owners to various locations in North and South America, including negotiation with travel agencies and in liaison with Amway counterparts in headquarters office in Michigan, USA, and representatives from Latin America.

Met budgetary objectives and make adjustments to project constraints based on financial analysis

Improved accumulated profitability of events in Central America in approx. $100K in two years - events average size of 1,500 people.

Provided coaching sessions to support personnel in the five countries, yielding significant execution and quality improvements.

Achievements:

oImproved accumulated profitability of events in Central America in aprox $100K in two years – events average size of 1,500 people

oProvided coaching sessions to support personnel in the five countries, yielding significant execution and quality improvements

01/2009-08/2009

IMAGINA SHOW MARKETING (EL SALVADOR) – EXECUTIVE PRODUCER

Organized events for customers such as: SABMiller, Kimberly Clark, Unilever, Phillip Morris, and among others - events ranged from 100 to 3,000 people.

Developed relations with suppliers and also in an individual basis with staff required for the event, including casting activities.

Managed the budget for each individual event.

Supervised personnel, including event coordinators, models, suppliers, etc.

Achievements: managed to successfully drive simultaneous events with different customers and in different locations

VOLUNTEER

08/2017 – current

CALLING ALL ANGELS

Helping thehomeless and the needy

03/2013-06/2013

CANADIAN CANCER SOCIETY – QUEBEC DIVISION

Support office at different areas

03/2013

BOMBARDIER

Volunteer - Festival de Robotique

E D U C A T I O N / T R A I N I N G

1999-2007 - JOSE MATIAS DELGADO UNIVERSITY, (El Salvador, Central America)

Law – All subjects completed

1985-1998 - AUGUSTO WALTE SCHOOL, (El Salvador, Central America)

High School

A D I T I O N A L I N F O R M A T I O N

Languages: Spanish native language, fluent English and intermediate French

Computer skills: Proficient use of Microsoft Office (MS Excel, Word, PowerPoint) AS400, CERIDIAN and Lotus Notes



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