Assistant Executive

Jeannine Arlotta

** ****** **., *******, ** *****

Home# 732-***-**** / Cell# 347-***-**** / email: *********@***.***

Summary of Qualifications

A highly organized and detail-oriented assistant with over 20 years’ experience providing thorough and skillful administrative support to senior executives.

Able to prioritize and complete multiple tasks and follow through to achieve project goals; efficiently handle daily office tasks.

An independent and self-motivated professional with excellent communication, marketing and writing skills; able to grow positive relationships with colleagues and clients at all levels.

Skilled in organizing events and participating to ensure all expectations are met.

Computer skills include: MS Word, Excel, PowerPoint, SharePoint, Outlook, internet.

Professional Experience:

12/11-Present Bridgeway Rehabilitation Agency, 615 N. Broad Street, Elizabeth, NJ 07208

Executive Assistant

Responsibilities: Work directly with the Director of Quality Improvement, Compliance Officer and Director of Staff Development & Marketing. Create and maintain spread sheet/charts for Board of Directors; Monitor and enter incidents for compliance purposes; Responsible for the design and maintenance of the management report and company newsletter; Create and maintain organizational chart for entire company; Responsible for implementing a structured yearly process for updating/revising the company’s policy and procedures manual; Present and train new employees regarding Bridgeway’s procedure on incident reporting; Schedule, coordinate, prepare material and assist with other trainings in which the Quality Improvement department is responsible to ensure. Audit usage for company vehicles to ensure adherence to policy; Responsible for creating and administering surveys; Work closely with President and Directors to assemble and verify all documentation pertaining to grants; work with Director of Marketing, upper management and board members to organize all fundraising events; Handle all aspects of administration duties (i.e., purchases and invoicing, schedule meetings, etc.). Maintain and order supplies.

9/08-12/11 Haig Security, Greenbrook, NJ

Administrative Coordinator

Responsibilities: Create and maintain all marketing material; Responsible for accounts receivable, accounts payable; Monitor customer accounts

10/01-9/08 Innovative Security Systems & Services, Inc., 1860 Clove Rd, SI, NY 10304

Executive Administrative Coordinator

Responsibilities: Create and maintain all marketing material; responsible for accounts receivable, accounts payable; monitor customer accounts; program security system panels for residential customers; create contracts for commercial customers; handle all aspects of health insurance coverage.

1/99-10/01 Weiss, Peck & Greer, One New York Plaza, New York, NY 10004

Marketing, Private Client Services – Hedge Funds

Responsibilities: Support the Managing Director of Private Client Services for Hedge Funds. Create and maintain slide presentations using Microsoft PowerPoint for seminars and special events for high net worth clients and prospects. Organized and attended all seminars to ensure all expectations were met. Create invitations and brochures/programs using Quark and Microsoft word.

Weiss, Peck & Greer, One New York Plaza, New York, NY 10004

6/92-1/99 Client Service Associate for Financial Advisor (Mutual Funds)

Responsibilities: Worked directly with Partner to manage client accounts; responsible for the initial process of any transaction within the accounts (re: wire transfers, exchanges, account transfers, etc.). Heavy interaction with clients relating to their accounts; prepared client presentations and financial reports using Microsoft Excel and Microsoft PowerPoint; prepared slide presentations for “Informed Investing” seminar; prepared layout and execute Weiss, Peck & Greer newsletter using Quark Express.

09/89 - 06/92 Oppenheimer & Co., Inc. One World Financial Center, New York

Assistant to Managing Director of Mergers & Acquisitions

Responsibilities: Prepared presentations for the exclusive sale, merger or acquisition of a company with the use of Ventura Desktop Publishing software; assisted senior management with client deals; scheduled meetings; handled all travel arrangements and expense reports; responsible for the preparation of legal fee agreements using Multi Mate software; heavy interaction with clients; use of Lotus, WordPerfect and custom database on IBM.

01/85-9/89 Securities Settlement Corp., One Whitehall Street, New York

Assistant to Vice President of Money Management Dept.

Responsibilities: Input Federal Funds with the use of IBM PC telecommunications system; responsible for the pay down of loans and the balancing of incoming and outgoing check payments made to clients; researched customer problems, prepared reports on IBM PC using Lotus, Professional Write and Multi-Mate; extensive phone work; typing.

Extensive knowledge of software includes: Microsoft Word, Excel, PowerPoint, Publisher, SharePoint, Quark, Outlook, etc.

Education

09/78-6/80 Brentwood High School, 3rd Avenue, Brentwood, NY References: Furnished upon request

Contact this candidate