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Office Management

Emalahleni, MP, South Africa
January 16, 2018

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Curriculum Vitae

Phillemon Khoza

*. Personal details

Surname : Khoza

First names : Phillemon Vusumuzi (Phil)

Gender : Male

Identity number : 870**********

Drivers License : Code 10, C1

Location : Witbank, Mpumalanga

Cellular number : 078-***-****/ 083-***-****

E-mail address : or Home language : English

Other language Proficiency : Afrikaans, IsiZulu, and Sepedi 2. Academic details

a) Tertiary Education

Institution : Tshwane University of Technology

Course : B-Tech in Office Management and Technology Last attended : 2014 (on hold)

Outstanding subjects : Information Administration IV Labor Law and Research Methodology

Institution : Tshwane University of Technology

Course : National Diploma in Office Management and Technology Year : 2013

Addition Qualifications (certificates)

Academic Certificate in English Word Power

Life Skills Certificate

Occupational health and Safety Act Certificate

Ergonomics and Office Safety Certificate

Accounting Certificate

Economics Certificate

b) Secondary Education

School : Kopanang High School

Year : 2007

Qualification : National Certificate

c) Professional Membership Student Vice President for class representatives

(Office Management Department)

3. Work Experience

Name of Company : Forward with Future Trading Enterprise Position : Administrative Officer

Duration of service : 2015 January – 2015 December Duties/Responsibilities : Supervision of staff, minutes writing and distribution, co- ordination and promotion of decisions, memorandum and report writings. Office administration and support duties, dealing with supply chain management matter including tendering items, management of information flow, driver, drafting of specific documents, dealing with catering and travelling arrangements, liaison with other stakeholders, departments and making follow-ups on decision taken during meetings.

Name of Company : Tshwane University of Technology Position : Store Manager and Technical Buyer (Procurement) Duration of service : 2012-2014

Duties/Responsibilities : Financial

Identify, negotiate and implement order forms and

framework agreements which result inefficiencies in line with financial and forecasting requirements. Maintain accurate auditable records of all procurement process which result in high process compliance.


Plan and engage with practical lecturers to understand orders specifications and with suppliers to develop a profile of delivery capability which results in effective market engagement. Partner with stakeholders to ensure clear requirement documentation.

Supervise students and cleaners, execution of Inventory, Timex, Dead stock and suppliers report to be done

monthly. Keeping the suppliers approval files up to date and assisting with stock taking. Forecasting, preparing and presenting stock orders report for meeting held with my supervisor monthly. Develop, lead and execute

purchasing strategies, forecast price and market trends to identify changes of balance in buyer-supplier power. Perform cost and scenario analysis and mitigate risks, determine quantity and quality of deliveries. Monitor and focus upcoming levels of demand.

To be in charge for the purchase of equipment and

ingredients for the department. Problem identification research offers and quotations, manage all financial documents for the financial officer, preparing master orders, initiate and keep track of orders. Centralize processing of supplier documentation and reconciliation of supplier accounts to supplier statements. Reconcile and resolve orders discrepancies with supplier and business unit. Secretarial function for the department stores, diary management, Coordinate expenses claims for department and submit for payment, update pricing policies on the system, Display notices and send out sms as well as emails requested, Managing of ITS, logging of job cards, asset registry, preparing of presentation slides for functions and classes, and any other related duties that the Lectures and HOD may assign from time to time Name of Company : Tshwane University of Technology Position : Receptionist (Student Assistant)

Duration of service : 2011-2012

Duties/Responsibilities : Providing administrative support to the department staff and students acting as the first line of communication between students and the department, liaising with postgraduate students, printing of progress report. Scanning of documents for record keeping, helping with registration screening of first time application, and communicating problem clearly to students. Organizing workshops and students class representative meeting. Logging of job cards to the technical service or helpdesk. Managing incoming calls emails and circulate them in accordance. Delivery of internal documents to various departments of the University. Rendering of general receptionist, office services and secretarial functions. Providing of stationery and office equipment. Assisting lecturers with technical problems such as computer programs, installing of printer, recovery of information and integration of office tools.

4. Transferable Skills

a) Computer skills and knowledge

I have a good working knowledge of the following:

MS Word MS Excel

MS Projects MS Outlook

MS Access MS Power point

Internet research Pastel


b) Communication Skills

Teamwork: Teamwork involving good listening skills, encouragement and negotiation was an essential part of every group work exercise conducted at university (administration and life skills) to ensure successful results.

Communication: Good communication skills gained from conducting presentations in front of large audiences consisting of both lecturers and students. This task expanded my communication skills and encouraged me to listen and to be understood.

Problem Solving: Development of strong and analytic and diagnostic skills as part of my degree course. Being part of Hospitality staff member taught me to find solutions to student problems in a calm and efficient manner

Leadership: Leadership qualities have been shown through numerous group exercises throughout my schooling and as a class captain where I adopted a dominant but yet supportive and positive role.

Technology savvy: I am proficient with computer hardware and software and able to pick up new programs related to any job quickly.

5. References / Testimonial

Name or person : Dr. Vibetti

Designation : Senior Lecturer

Company : Tshwane University of Technology

Contact telephone numbers : 012-***-****/ 082-***-**** Email :

Name or person : Dr. Roeloffze

Designation : Senior Lecturer

Company : Tshwane University of Technology

Contact telephone numbers : 012-***-****/ 082-***-**** Email :

Name or person : Mrs. Ida Mgole

Designation : Lecturer

Company : Tshwane University of Technology

Contact telephone numbers : 012-***-****/ 082-***-**** Email :

Name or person : Mrs. Mlotywa

Designation : Director

Company : Forward with Future Trading Enterprise

Contact telephone numbers : 073-***-****/ 072-***-**** Email :

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