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Administrative Assistant Office

Kings County, New York, United States
January 16, 2018

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Olga Manolov

**** ***** ****** ***. #**, Brooklyn, NY 11229


Core Qualifications:

Excellent computer skills (Windows, Microsoft Word, Excel)

Great written and verbal communication skills

Well organized

Good executor

Good at juggling tasks and prioritizing

Ability in data processing

Perfectionist and attentive to details

Ability to work under pressure


Dynamic and flexible

Patient, reliable, fast-learner


English (fluent)

Romanian (native)

Russian (fluent)


To become part of a team of experts where my skills, abilities and knowledge would be put in good use;

To continue my professional growth;

To acquire new techniques, experience and knowledge useful in becoming a better professional.

Professional Experience:

Touro College August 2015 to present

Administrative Assistant

Brooklyn, New York

Assist the Director of the site including but not limited to the following:

To answer incoming calls and transfer to the correct extensions and/or take messages;

To type letters, memos, reports and students’ rosters for the instructors;

To collect and mail correspondence, register and handle incoming documents;

To create course schedules for each semester;

To type course outlines, syllabi, midterm and final exams at the faculty’s request;

To maintain office equipment (copy/fax machines, telephones);

To maintain a ready stock of office supplies;

To handle special administrative projects, as well as overflow work from other departments;

Assist the Chairman of the Human Services and Psychology Department:

To collect updated resumes of existing and new faculty members;

To assist the instructors with faculty assignments for each semester, textbooks, needed supplies;

To collect midterm and final exams and grade rosters;

To inform all faculty about upcoming meetings and related events;

To run observations of the instructors during each semester;

To collect any complaints and take notes of students’ concerns;

Berlin-Chemie/Menarini AG June 2012 to June 2015

Office Manager

Chisinau, Moldova

To maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement;

To maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions;

Processing documents, creating spreadsheets and presentations;

Taking incoming calls; managing calendars; travel arrangements, hotel bookings, delegations;

To maintain a ready stock of office supplies;

To organize management meetings, conferences, and round-tables;

To run monthly inventory of drug samples;

Monitoring and monthly reporting on release of drug samples to medical representatives;

To supervise other support staff and customer relations.

Touro College September 2006 to August 2008

PELL Coordinator and TAP Certifying Officer in Compliance Department

Brooklyn, New York

To review and certify qualified students to receive PELL and TAP state grants;

To contact students and counsel them about any changes in their eligibility;

To process all evaluations for continuing students;

Evaluating students' transcripts and certifying them through HESC;

To work closely with Financial Aid and Bursar;

To verify data on student financial aid applications using appropriate tax information and documentation provided by the student; submit necessary corrections to government agency for reprocessing;

To evaluate each applicable financial aid recipient/applicant for compliance with satisfactory academic progress requirements;

To run monthly reconciliation reports;

To input transfer credits into student records;

To calculate figures and amounts for reporting purposes;

To define problems, collect data, establish facts and draw valid conclusions.


Touro College September 2002 to June 2006

Brooklyn, New York

Bachelor of Science in Business Management and Finance

References are upon request

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