Sandra A. Davis
**** ****** *****, ********* *, Glenshaw, PA 15116 412-***-****
WORK EXPERIENCE
Vincentian Collaborative System – Rehabilitation Services PRESENT Administrative Assistant to the Director, Office Manager,
Human Resource Representative and Benefits Administrator
Administrative Assistant responsibilities:
Phones, Scheduling, Client services, Office Supplies, Vendor Negotiations,
Creation of forms for facility, AP/AR: prepare payment requests (reconciliation of accounts and bank deposits)
Human Resource Representative Responsibilities:
New Hire Processing: Orientation, Reference, background, sanction and license checks. Payroll; various spreadsheets to payroll, accounting and corporate office, Employee annual evaluation processing, Benefit Administration, Open Enrollment In-service, Maintain medical records and personnel files and assuring we are in Compliance with the State and Dept. of Health. File forms with Department of Labor in timely manner
Outpatient Administrative Responsibilities:
Obtain Insurance information for admission of new patients, Verify eligibility and benefits, Complete new patient paperwork with patient and explain said paperwork. Complete patient charts and send required paperwork to billing in timely manner. Do the Admission process into SOS. Collect Copays and issue receipts. Make collection calls on past-due accounts.
Evening Front Desk Responsibilities:
Answer phones promptly, Work with pharmacy putting them in touch with the appropriate nurse for reports, Schedule Care Plan meetings, Send letters to responsible parties inviting them to the Care Plan Meeting, Typing labels, armbands and chart labels for residents, Handle admissions as they come in. Open doors and greet visitors/family members when coming and going. Help family members or residents with any special needs (wheelchairs, carts, door code and directions) as they come up. Administrative help to Denise Calkins when needed. Filing, copying and securing the Front Desk area upon leaving.
Morella & Associates
Legal Secretary
Responsibilities:
Assist three Corporate Department Real Estate Attorneys with all secretarial work:
Engagement Letters, Scheduling, Filing, Phones, Client Assistance, Corporate Minutes, Creating databases for end-of-year services, Deeds, Letters and
Work-in-Progress reports
Alpern Rosenthal (Public Accounting)
Administrative Assistant
Assisted five Partners with all aspects of administrative responsibilities:
Scheduling, Phones, Dictation and Transcription, Travel arrangements
Client billing, Setting up new clients, Spreadsheet maintenance, Updating client information, Mass mailings, Tax returns, Modification of financial statements
Duggan & Rhodes, LLC
Front Office/Operations
Front desk administrative assistant
Phones, Scheduling, Filing, Office Supplies, Travel Arrangements, Correspondence,
Time-entry spreadsheets, Client hour reports, AP/AR, Payroll, HR (benefit
administration), General Office Management: (Assisted with a build-out for new offices, Vendor negotiations). Promoted to Operations. Benefit administration, supervised clerical staff, Bank reconciliation, Payroll entry.
Challenger Minerals
Executive Assistant to the Vice President
Assisted 13 managers and the Vice President in all things secretarial:
Correspondence, Oil and Gas reports, Filing, Office Supplies, IT Support
Presentations, Reconciling invoices, Phones, Travel arrangements
Sumitomo corporation of America
Executive Secretary to the Sr. V.P. and General Manager
Assisted 9 managers and the Vice President and General Manager
Phones, Travel Arrangements, Accounts Payable, Correspondence
Negotiations for travel and meeting facilities, Office Supplies, Meet and Greet Visitors, Housing arrangements for transferring managers and their families
General Affairs support, Receptionist back-up
Prior to 1989:
Sales (Inside and Outside sales for manufacturing company)
Laborer in manufacturing company. Promoted to Sales Secretary and then Director of Sales. Attended Trade Shows to promote our products.
Employed by a number of Oil and Gas companies that fell victim to mergers/acquisitions:
Petro-chem/Executive Assistant to the President
Fircroft Engineering/New Business Development/Start-up – Sales, Recruiting, Supervision of clerical employees, assisted with Marketing
Falcon Drilling/R&B Falcon/Assistant to the Sr. Recruiter/Data Entry Manager
Pollack Summit / Executive Assistant to the President
Qualifications
Typing 60-70 wpm
Microsoft Office
Microsoft Professional
QuickBooks
QuatroPro
Outlook
Internet
Optima
SOS
Point Click Care
Office Equipment: Copier, Printer, Dictaphone, Binding machines, Scanner, Facsimile
Japanese Language (4 years)
French (High School)
Education
Shaler High School Graduate
Business Courses at Butler County Community College
Japanese Language at Houston Community College and Japan American Society
Certifications
PowerPoint
Microsoft Word
Microsoft Excel
High-rise Evacuations (City of Houston/7 years)
References
Kristine Evans
Former Director of Rehabilitation
Vincentian Rehabilitation Services
412-***-**** (c)
412-***-**** (h)
Fred M. Rock
Partner
Alpern Rosenthal
412-***-**** (h)
Kimberly Griffith – Board of Directors for Vincentian Rehabilitation
Partner
Alpern Rosenthal
412-***-**** (w)
412-***-**** (c )