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Administrative Assistant Executive

Pittsburgh, Pennsylvania, 15237, United States
January 16, 2018

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Sandra A. Davis

**** ****** *****, ********* *, Glenshaw, PA 15116 412-***-****


Vincentian Collaborative System – Rehabilitation Services PRESENT Administrative Assistant to the Director, Office Manager,

Human Resource Representative and Benefits Administrator

Administrative Assistant responsibilities:

Phones, Scheduling, Client services, Office Supplies, Vendor Negotiations,

Creation of forms for facility, AP/AR: prepare payment requests (reconciliation of accounts and bank deposits)

Human Resource Representative Responsibilities:

New Hire Processing: Orientation, Reference, background, sanction and license checks. Payroll; various spreadsheets to payroll, accounting and corporate office, Employee annual evaluation processing, Benefit Administration, Open Enrollment In-service, Maintain medical records and personnel files and assuring we are in Compliance with the State and Dept. of Health. File forms with Department of Labor in timely manner

Outpatient Administrative Responsibilities:

Obtain Insurance information for admission of new patients, Verify eligibility and benefits, Complete new patient paperwork with patient and explain said paperwork. Complete patient charts and send required paperwork to billing in timely manner. Do the Admission process into SOS. Collect Copays and issue receipts. Make collection calls on past-due accounts.

Evening Front Desk Responsibilities:

Answer phones promptly, Work with pharmacy putting them in touch with the appropriate nurse for reports, Schedule Care Plan meetings, Send letters to responsible parties inviting them to the Care Plan Meeting, Typing labels, armbands and chart labels for residents, Handle admissions as they come in. Open doors and greet visitors/family members when coming and going. Help family members or residents with any special needs (wheelchairs, carts, door code and directions) as they come up. Administrative help to Denise Calkins when needed. Filing, copying and securing the Front Desk area upon leaving.

Morella & Associates

Legal Secretary


Assist three Corporate Department Real Estate Attorneys with all secretarial work:

Engagement Letters, Scheduling, Filing, Phones, Client Assistance, Corporate Minutes, Creating databases for end-of-year services, Deeds, Letters and

Work-in-Progress reports

Alpern Rosenthal (Public Accounting)

Administrative Assistant

Assisted five Partners with all aspects of administrative responsibilities:

Scheduling, Phones, Dictation and Transcription, Travel arrangements

Client billing, Setting up new clients, Spreadsheet maintenance, Updating client information, Mass mailings, Tax returns, Modification of financial statements

Duggan & Rhodes, LLC

Front Office/Operations

Front desk administrative assistant

Phones, Scheduling, Filing, Office Supplies, Travel Arrangements, Correspondence,

Time-entry spreadsheets, Client hour reports, AP/AR, Payroll, HR (benefit

administration), General Office Management: (Assisted with a build-out for new offices, Vendor negotiations). Promoted to Operations. Benefit administration, supervised clerical staff, Bank reconciliation, Payroll entry.

Challenger Minerals

Executive Assistant to the Vice President

Assisted 13 managers and the Vice President in all things secretarial:

Correspondence, Oil and Gas reports, Filing, Office Supplies, IT Support

Presentations, Reconciling invoices, Phones, Travel arrangements

Sumitomo corporation of America

Executive Secretary to the Sr. V.P. and General Manager

Assisted 9 managers and the Vice President and General Manager

Phones, Travel Arrangements, Accounts Payable, Correspondence

Negotiations for travel and meeting facilities, Office Supplies, Meet and Greet Visitors, Housing arrangements for transferring managers and their families

General Affairs support, Receptionist back-up

Prior to 1989:

Sales (Inside and Outside sales for manufacturing company)

Laborer in manufacturing company. Promoted to Sales Secretary and then Director of Sales. Attended Trade Shows to promote our products.

Employed by a number of Oil and Gas companies that fell victim to mergers/acquisitions:

Petro-chem/Executive Assistant to the President

Fircroft Engineering/New Business Development/Start-up – Sales, Recruiting, Supervision of clerical employees, assisted with Marketing

Falcon Drilling/R&B Falcon/Assistant to the Sr. Recruiter/Data Entry Manager

Pollack Summit / Executive Assistant to the President


Typing 60-70 wpm

Microsoft Office

Microsoft Professional







Point Click Care

Office Equipment: Copier, Printer, Dictaphone, Binding machines, Scanner, Facsimile

Japanese Language (4 years)

French (High School)


Shaler High School Graduate

Business Courses at Butler County Community College

Japanese Language at Houston Community College and Japan American Society



Microsoft Word

Microsoft Excel

High-rise Evacuations (City of Houston/7 years)


Kristine Evans

Former Director of Rehabilitation

Vincentian Rehabilitation Services

412-***-**** (c)

412-***-**** (h)

Fred M. Rock


Alpern Rosenthal

412-***-**** (h)

Kimberly Griffith – Board of Directors for Vincentian Rehabilitation


Alpern Rosenthal

412-***-**** (w)

412-***-**** (c )

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