Executive Assistant Office

Inga Bogutska

***-** ****** ****., ***. ***, Forest Hills ● NY 11375 ● 347-***-**** ● E-mail: ****.**********@*****.***

PROFESSIONAL EXPERIENCE

Genpact New York, NY 08/2016-09/2017

Executive Assistant to Senior Vice President, Vice President (Contract position)

Coordinated frequent domestic and international travel arrangements which included visas process, flights, hotel

arrangements, car reservations, dining, created detailed itineraries and modified as needed

Performed heavy calendar management which included organizing meetings, conferences and

conference calls with different time zones

Responded to email and phone call requests on behalf of supervisor, utilizing own initiative

Reviewed and generated expense reports using Concur which were utilized to reimburse supervisor and top executives

on a timely basis

Created PowerPoint presentations which were designed to inform and attract potential new clients

Prepared spreadsheets, materials, correspondence and documents for meetings

Prioritized tasks efficiently and completed assignments in a timely manner

Reacted to supervisor needs on 24/7 basis which included replying to calls, texts, emails and special projects

Demonstrated abilities in proactive planning, extensive coordination and organization

Executed and organized corporate events, workshops and seminars, handled and facilitated gift buying for clients

Anticipated supervisor’s needs by being proactive about implementing corporate policies and procedures

Provided personal assistance and handled special projects as needed while maintaining confidential and

sensitive information

Lukoil Pan Americas, LLC New York, NY 01/2010-05/2016

Executive Assistant to President/Managing Director (Supervisor left)

Acted as primary liaison and gatekeeper to C level executives in domestic and international office locations

Maintained with accuracy complex domestic international travel arrangements including ground and

air transportation with a high attention to detail and particular needs including coordinating Visa invitation process

Anticipated constant changes in fast paced environment, utilizing forward thinking skills

Handled both business and personal confidential information with utmost discretion

Organized and managed calendars, prioritizing request for meetings, scheduled internal and external calls

Composed, proofread and edited documents, correspondence and emails

Processed monthly personal and business expense reports using Concur and submitted medical insurance forms

Prepared various projects, PowerPoint presentations and Excel spreadsheets for meetings

Coordinated fundraising events and parties using internet research and soliciting bids

Analyzed and reviewed contracts and invoices for corporate events and office necessities

Oversaw opening of new office in NYC which included negotiating proposals and budgets with vendors and

venues, purchasing of furniture, supplies and décor

Scheduled technical support, office maintenance and ordered supplies as needed with various vendors

Utilized internet research to design and implement office policies and procedures

Managed the day-to-day operations and administration of the office

Swig Equities, LLC New York, NY 01/2007-11/2009

Executive Assistant to EVP/Director, Senior VP (Company declared bankruptcy)

Coordinated detailed travel arrangements and maintained busy calendar with attention to details

Composed correspondence emails and handled confidential documents with the utmost discretion

Created PowerPoint presentations for new business development, prepared documents and daily reports

Processed, balanced and created expense reports, working with finance for review and approval

Inputted, updated, and retrieved information from corporate database while insuring accuracy on a daily basis

Performed as gatekeeper by screening visitors, calls, emails and prioritized based on urgency

Related Companies New York, NY 01/2004-09/2006

Executive Assistant to EVP, Senior VP (Position eliminated due to merger)

Coordinated frequent domestic and international air travel, ground transportation and hotel accommodations

Managed busy business and personal calendars, scheduled appointments, meetings and conference calls

Prioritized calls including taking accurate notes, monitored emails including responding and deletion

Prepared correspondence and created presentations utilizing MS Office

Page Two (Inga Bogutska)

Oversaw and organized conferences, conventions and corporate events

Millennium Partners/Ritz-Carlton Downtown New York, NY 10/2001-09/2003

Executive Assistant to VP, Senior VP (Company downsized)

Composed and proofread correspondence, prioritized telephone calls and maintained files with attention to details

Updated and retrieved information from corporate database to ensure accuracy on a daily basis

Organized and managed calendar, prioritizing requests for meetings and calls

Scheduled meetings, conferences, coordinated travel arrangements and composed detailed itineraries

Ordered all office supplies, monitored and updated equipment service contracts using Excel

Acted as liaison between clients and supervisor as needed when he was not available,

engaged in market research, handled confidential information

The Trump Organization, New York, NY 09/1996- 09/2001

Administrative Assistant to President/CEO, Senior VP (Recruited by other company)

Managed hectic calendar including scheduling appointments, meetings and conferences

Screened and prioritized a high volume of phone calls with accuracy and speed

Arranged extensive domestic and global travel including hotel, dining reservations and limo service

Prepared and managed reports, memos, expense reports and social events

Composed and edited correspondence, documents and spreadsheets

Maintained excellent internal and external relationships with colleagues and clients

EDUCATION

Ukraine Polytechnical Institute Kiev, Ukraine

B.A. in Mechanical Engineering, 1988

SKILLS

Highly proficient in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, Concur, fluent in Russian

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